Job Description
 Ensuring proper reception, filing and orientation of CHENO mails:
 Receiving incoming correspondences
 Keep the General Register of the Chancellery’s documents;
 Filing both electronic and hard documents in the office;
 Orient correspondences and monitor to ensure that feedback is provided;
 Receiving official mails and Calls of the Chancellery:
 Receiving text messages or telephone calls for the Chancellery
 Receive and orient guests of the Chancellery
 Prepare and submit reports monthly, quarterly and annual reports.
 Answerable to the Director of Administration and Finance;
 Organize and manage the operation of activities of the Central Secretariat;
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor in Office Management
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Analytical skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Knowledge of office management
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
