Job Description
Ensuring proper reception, filing and orientation of CHENO mails:
Receiving incoming correspondences
Keep the General Register of the Chancellery’s documents;
Filing both electronic and hard documents in the office;
Orient correspondences and monitor to ensure that feedback is provided;
Receiving official mails and Calls of the Chancellery:
Receiving text messages or telephone calls for the Chancellery
Receive and orient guests of the Chancellery
Prepare and submit reports monthly, quarterly and annual reports.
Answerable to the Director of Administration and Finance;
Organize and manage the operation of activities of the Central Secretariat;
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor in Office Management
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Analytical skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Knowledge of office management
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
