Imyanya 4 y`akazi muri RWANDA PUBLIC PROCUREMENT AUTHORITY (RPPA) kubantu bize Audit;Law;Civil Engineering;Supply Chain Management;Store Management;Management;Economics etc : Deadline: Mar 9, 2022

Job description

1. Manage logistics operations
▪ Identifies RPPA needed materials and prepares logistics annual action plan with related budget
▪ Ensures supply of right quality of goods and services at the right time;
▪ Develops and implements the methodologies and tools to enable effective management of logistics
▪ Ensures timely delivery of logistics in order to facilitate the proper functioning of work
▪ Ensures coordination of transportation in Kigali and outside
▪ Ensures codification of new purchased equipment and maintains logistics records including RPPA asset register
▪ Ensures reception and delivery of required material or equipment ordered to the Institution
▪ Organizes and distributes purchased assets
▪ Elaborates monthly, quarterly and annual inventory report for fixed and non-fixed assets and submit to Supervisor
▪ Ensures repair and maintenance of non-fixed assets and produces an annual maintenance and repair report;
▪ Ensures replacement of old material and equipment in accordance with the law
▪ Provides a written technical advice for the decommissioning of damaged or depreciated equipment
▪ Participates in elaboration of Contract for maintenance, service and equipment
▪ Ensures timely submission of vehicle fleet movement
▪ Acts as Secretary of the Asset Disposal Committee
2. Manage RPPA stock
▪ Updates stock card for inquiries and monitor the availability of items;
▪ Monitor the materials availability and prepare request for purchase when it is needed;
▪ Ensures safe keeping both as to quality and quantity of materials;
▪ Maintain proper records;
▪ Report expired items;

▪ Make a monthly, quarterly, semester and annually inventory report of stock.

2. Monitoring Specialist (x2)

Job description

1. Monitor the compliance of sourcing process with Procurement law and regulations
 Coordinate fully compliant procurement systems and operating procedures from publication of procurement plan to contract award. Assess effectiveness and efficiency and recommend
improvements. Contribute to ensuring compliance with procurement principles, standards, and policies,
 Monitor sourcing process of procuring entities to ensure the best value for money;
 Ensure compliance of public procurement plans of all procuring entities, their updated and revision
 Analyze the compliance of market survey conducted by Procuring Entities and supplier evaluation criteria defined in the tender document and aadvise them on irregularities foundd or
identified;
 Identify irregularities of procuring entities to review clarifications requested by the bidders and provide advice ;
 Monitor the implementation of local and exclusive preference in all tenders advertised by Procuring entities ;
 Analyse bids evaluation reports of procuring entities and provide recommendations and advice ;
 Monitor continuously the submission of monthly procurement reports required to procuring entities ;
 Monitor irregularities of notification process and review of appeals of the bidders in procuring entities ;
 Monitor the appeal process of the bidders in Independent Review Panel and review decisions taken ;
2. Maintain a database of all statistical Data in Public Procurement
 Monitor the submission of all statistical data reports in public procurement ;
 Produce and publish on quarterly and annual basis statistical data report in Public Procurement
3. Process requests for categorization
 Review the application files of the bidders requesting category ,their employee profiles, reference contracts of the tenders executed and financial statements
 Conduct field visits at the applicant work station requesting for category, to verify physically the equipment provided, their statement of ownership and employee profiles
 Recommend the requested category of the applicant and follow up the process of its publication on RPPA website