Director of Administration & Finance Unit at Rwanda Cultural Heritage Academy kubantu bize PFM; Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level;Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation LevelDeadline Mar 11, 2022

Job Description

1. Coordination of the development, execution and monitoring of administrative and financial activities of RCHA
– Coordinate the daily administrative activities of RCHA
 Participate in the development of key priorities/Action Plan of RCHA;
 Participate in the budget preparation process;
 Participate in budget negotiation with MINECOFIN, Parliament and development partners;
 Coordinate the Preparation of annual, quarterly and monthly cash plans in collaboration with other units;
 Monitor INMR budget execution;
 Receive and check all invoices and requests and forward them for payment;
 Verify and sign all payments;
 Ensure timely preparation of periodic budget execution and financial statement reports;
 Participate in budget revision process.

2. Coordination of management of the human resources
– Supervise the recruitment and selection process
– Review the Capacity and skills development plan and monitor its implementation
– Advise the management of RCHA on human resources management
– Supervise the management of administrative and financial records of staff

3. Coordination of pay and compensation
 Supervise the preparation of the unit budget and ensure its integration in the institutional budget;
 Monitor the preparation of the salary payroll lists, fringe benefits and other bonuses;
 Receive, analyse, find or propose solutions to the employees ‘complaints regarding remunerations.

4. Supervision and coordination of the management of office material and assets
 Review and approve the list of office material to be purchased;
 Ensure the approval of office equipment by management;
 Coordinate procurement process related to tenders of operational;
 Approve material requests;
 Ensure the preparation of monthly inventory report and monthly inventory review;
 Ensure regular update and inventory of assets register
 Coordinate auctions of RCHA assets.

5. Coordination and monitoring of activities of the unit
 Organize unit regular meetings
 Ensure proper contract management for operational services;
 Ensure preparation and submission of activity plans and periodic report;
 Facilitate external and internal audit of the RCHA;
 Build and strengthen partnerships with MINECOFIN, MIFOTRA, RHA, service providers, and other potential partners.

6. Supervision and coordination management of RCHA software systems, and maintenance
 Oversee proper functioning of RCHA server
 Ensure proper management of ICT equipment
 Supervise the administration of RCHA website
 Ensure proper functioning of INMR software
 Ensure the security and proper functioning of RCHA internet connection

7. Coordination of activities related to the development of Projects aimed at mobilization of resource
 Guide the identification of a development project
 Coordinate the preparation of the development project
 Review the development project and submit for approval
 Follow up with the donors

8. Supervision and coordination of activities of central secretariat

 Supervise the reception, recording and distribution of all incoming and outgoing mails
 Supervise the establishment and maintenance of the general filing system and file all correspondences

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