Human Resource Coordinator, Rwanda
Kigali Rwanda
Position Overview
Educate! is seeking a people and systems-oriented HR Coordinator to take on the Human Resource function in our Rwanda Country Office. We are looking for someone flexible, driven, knowledgeable, passionate, and eager to learn more about all facets of HR and talent, to take on a full range of HR responsibilities including recruiting, onboarding, payroll and benefits administration, compliance, culture, and engagement and more.
About Educate!
Educate! works to transform education in Africa to teach youth to solve poverty for themselves and their communities.
Educate! provides youth with skills training in leadership, entrepreneurship, and workforce readiness along with mentorship to start real businesses at school. Our model is delivered through practically-trained teachers and youth mentors. Educate!’s goal is to make this practical, skills-based model part of national education systems.
Check out our COVID response page on our website to see how we’ve adapted to respond to school closures in East Africa in 2020.
In 2019, we were working in 300 secondary schools in Rwanda, 60 pilot schools in Kenya, and over 700 schools in Uganda reaching over 42,000 students intensively and 530,000 more broadly. Our model was proven to have a massive impact in a randomized controlled trial. Graduates earned DOUBLE the income of a control group and had a 64% increase in business creation. Our graduates change their lives and their communities, such as Lillian Aero who employs over 100 AIDS-affected women.
In 2012 Educate! partnered with Uganda’s government to integrate curriculum and a student business club structure into Uganda’s entrepreneurship course nationally, and in 2015 we began serving as a technical advisor to Rwanda on their national curriculum reform.
Our work in Rwanda covers 30 districts and focuses on supporting secondary school students, teachers, headteachers, directors of studies, and education officers to fully implement the competency-based curriculum.
Educate!’s team includes nearly 200 staff and almost 300 volunteer youth mentors. We have been backed by top foundations such as MasterCard, Big Bang Philanthropy, Mulago, Echoing Green, Ashoka, and Global Innovation Fund. Educate! won the 2015 WISE Awards, and was featured by Forbes 30 under 30, Clinton Global Initiative, and The Brookings Institution.
Educate!’s Vision for 2024 is to measurably impact one million students and reach four million students per year more broadly across Africa.
Performance Objectives
Recruiting, Onboarding, Compensation, and Contracting
- Source and recruit high performers to build our growing team in Rwanda.
- Run a structured and efficient interview process to select top candidates, ensuring a seamless experience for both hiring managers and candidates.
- Build on and represent Educate!’s brand in the Rwanda talent market.
- Negotiate and finalize offers with new hires.
- Draw up and maintain employee contracts, including ensuring that contracts meet Rwandan legal and regulatory standards.
- Verify contract dates, position titles, and other relevant information to ensure consistency between soft and hard copy contracts as and when new contracts are signed.
- Manage and negotiate contract renewals, end of probation clauses, and promotions.
- Run a welcoming, high-quality orientation and onboarding experience to ensure that new staff are well prepared for their roles, understand the organization, and are engaged from the beginning.
- Communicate compensation philosophy to team and conduct market research to regularly update salary scale.
HR Administration and Reporting
- Secure, track, and/or administer employee benefits including insurance and annual leave.
- Secure and maintain work authorization for foreign employees as needed.
- Work together with Finance Specialist to administer payroll efficiently and accurately.
- Maintain employee personnel files.
- Compile monthly HR report concerning staff, contractors, and volunteers.
- Close staff files according to exit procedure and checklist & ensure staff leaving complete handover checklist with all departments.
- Collaborate with operations team on HR/Admin related work or projects
Culture, Engagement and Performance Management
- Run performance management and goal-setting and reporting systems for staff focused on strong individual growth.
- Ensure that the entire team understands and lives Educate!’s culture, including fostering open and strong relationships within the team.
- Establish an environment of open and honest communication and high engagement among Educate! staff in Rwanda.
- Manage performance and disciplinary challenges, including administering disciplinary procedures and performance improvement plans when necessary.
- Collaborate with external stakeholders to promote employee wellbeing.
Policies, Procedures, and Compliance
- Propose, revise and write HR policies as needed and ensure staff know, understand and abide by these.
- Lead creation of training manuals, HR manual, and employee handbook, drawing from our manuals in other countries and with support from our Chief Finance Officer.
- Ensure that all policies and procedures are in compliance with the employment law, engaging the services of lawyers where necessary.
- Have knowledge and mastery of the Rwanda Labour Law and other legal instruments for reference purposes and to inform policy.
Qualifications
- Bachelor’s Degree, preferably in human resources or a related subject.
- At least 2-3 years of professional experience, with at least some exposure to human resources administration or a related area.
- Some experience working in a startup or social enterprise environment strongly preferred.
- Passion for recruiting and developing top talent.
- Fits our Five Cultural Tenets (see What is Educate! About? below); Learn more by looking at Educate!’s culture deck here.
Terms
- Compensation will be competitive for the social enterprise sector and commensurate with experience.
- Benefits include a generous vacation policy and medical insurance.
- This position will be based in our office in Kigali, Rwanda.
Why You Will Brag About Working At Educate!
- We’ve got the impact.
- Educate! is designed for scale. We quadrupled operations in 2014, going from 54 to more than 200 schools served. We carefully measure our outcomes, and — here’s the best part — we are maintaining quality at four times the size.
- We believe in local leadership — 96% of our staff is African.
- Our model has gone nationwide in Uganda — Educate!’s model is now incorporated into the national curriculum and exams, impacting many thousands more students than we can reach directly.
- Educate is a well-oiled learning machine. We built our model by methodically testing hundreds of assumptions and we are constantly experimenting, evaluating, and improving.
- We’re honored that luminaries and leaders like Oliver Wonekha, the Ugandan Ambassador to the US, and Ann Veneman, a former Secretary of Agriculture and head of Unicef, believe in us enough to have joined our advisory board.
What Is Educate! About?
We’re ambitious. Are you? Educate! is growing fast, so new opportunities are opening up and expanding all the time. We’re inspired by people with drive, and we love to help them reach their full potential. We expect everyone at Educate! to contribute above and beyond their job description, grow their skills, and advance their careers, and we are committed to supporting our staff members on that journey.
- We Put Youth First – The youth we serve come first. Always. In everything. That means we wake up thinking of ways we can serve youth even better and get the highest impact out of every dollar that we spend. It means Educate! doesn’t own a single vehicle, because we’d rather take the bus if it means one more student can participate. It means making every decision like the future depends on it — because if we get our way, it does.
- We Are Always Learning – When you work at Educate!, educating yourself is part of your job too. We encourage every employee to find the best book on management; share the latest article on graphic design; bring in your favorite college mentor, or meet the researcher pushing the edge of the field. We are always thirsty for knowledge and love to share.
- We Only Solve a Problem Once – We are allergic to band-aids so we love the person who brings the new system to solve the problem for good, even problems we haven’t recognized yet.
- We Are Flexible – We thrive on change — we’re driving it. We are growing every day, so we have to adapt quickly to meet new challenges, and our team keeps up.
- We Exceed Expectations – We assume we can achieve the impossible because we already have, year after year. We want our staff to create your own challenges, ask the toughest questions, and dream scary big!
Every person at Educate! — from interns to the executive director — is evaluated by how they live up to these five cultural tenets. They are at the core of how we achieve our mission and why we work as well as we do.
Educate is committed to providing an inclusive and welcoming environment for all who interact in our community. In creating this environment, we encourage people from a variety of cultures, backgrounds, and life experiences to join our diverse team.
How to apply
Candidates should submit a CV and a cover letter detailing their interest and aptitude for this position by the link:https://boards.greenhouse.io/educate/jobs/3724893
The deadline: December 27th, 2021.
