Church Empowerment Administrative Assistant at World Relief Rwanda (WRR) (Deadline:December 22nd, 2021)

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VACANCY ANNOUNCEMENT

To facilitate the implementation of its activities in Kigali, World Relief Rwanda wishes to recruit one qualified and well-experienced candidate to fill the position of Church Empowerment Administrative Assistant. The job description and other requirements for this position are as follows:

Job Description

Position title:  

Church Empowerment Administrative Assistant

Department/Division:

Church Empowerment Zone (CEZ)

Job title of supervisor:

Director of Church Empowerment

Location:

Kigali Head Office

Start date:

Immediately

Length of opportunity:

Open

Hours per week:

Full Time – 40 Hrs.

Number of positions open:

1

General function:

The Administrative Assistant will support the Church Empowerment department on administrative activities. The incumbent is responsible to receive and orient all CEZ correspondences, verify all documents that need CEZ Director’s approval.  The Administrative Assistant will support in organization of CEZ meetings at national level, keeping track of CEZ implementation plan calendar while ensuring accuracy of CEZ data and reporting timelines.  The Administrative Assistant reports directly to Director of Church Empowerment.

Specific job duties:

  1. Responsible for CEZ correspondences
  2. Verifying all CEZ payment requests and financial reports for CEZ Director’s approval
  3. Filing and archiving all CEZ approved documents
  4. Ensuring compliance of CEZ all documents or requests to be submitted to HR, Finance, and Logistics
  5. Keep track of CEZ annual calendar (planning, monitoring & reporting) and send reminders to respective members of the team to ensure no milestone is missed
  6. Review of narrative reports and monthly success stories
  7. Having access to all CEZ data and ensuring accuracy and effective use
  8. Provide liaison between CEZ department team on the field and other World Relief departments
  9. Support in all CEZ logistical processes
  10. Perform any other duties related to the above responsibilities as assigned by the supervisor.

Knowledge, Skills, and Qualifications:

  • Bachelor’s Degree in the field of Social Sciences, Community Development, and other related field
  • Able to model exemplary professional behaviors through own actions and confidentiality
  • Conscientious, well organized, attentive to detail, and able to handle multiple complex tasks at once
  • Ability to work with minimum supervision, self-starter, proactive, and a good communicator
  • Planning, organizational, and report preparation skills
  • Capacity to work in matrix structure
  • Ability to use English as a professional language and fluency in Kinyarwanda (French is an added value)
  • Computer skills in Word processing, spreadsheets, and electronic communications
  • Able to stay in alignment with the mission, vision, and values of World Relief.

 Experience required:

  • At least 6 months of experience working on development programs/projects
  • Proven experience in administrative role with a Not-for Profit Organization
  • Experience in working with integrated interventions
  • Background experience in working with Faith based organizations.

How to apply:

If you are interested and qualified for this position,

  • Please submit application letter addressed to the Country Director, a copy of notified Degree, a comprehensive Curriculum Vitae with three (3) names of referees, copy of your national identity card, and a recommendation letter from your Pastor or Priest by December 16th, 2021 by 4:00 p.m. to World Relief Rwanda. Address: KG 5 Ave107 A street Kacyiru, Kigali.
  • Only shortlisted candidates will be notified for exams. If you don’t hear from WRR by December 22nd, 2021, consider your application unsuccessful.
  • Note that submitted applications are not returned to applicants.

Done at Kigali on December 7th, 2021

Jacqueline Mukashema

Director of Administration and Finance






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