Conducting salary survey and Developing a salary structure/pay scale for Wellspring Rwanda Staff at The Wellspring Foundation

Terms of Reference

Conducting salary survey and developing a salary structure/pay scale for Wellspring Rwanda staff

The Wellspring Foundation for Education (Wellspring) is a Canadian INGO that is headquartered in Langley, British Columbia, Canada, and has been a stakeholder serving the people of Rwanda for over a decade.  We invest into building the capacity of teachers, parents, and educational leaders at all levels so that Rwandan children can access higher quality education that will empower them for their future.

We presently serve in 100 schools in Rubavu District with a team of 25 staff members, and in 89 schools in Gasabo District along with extensive work at the National level with a team of 24 staff members based in Kigali.

Wellspring seeks to engage the services of a reputable and technically qualified HR firm with extensive expertise in labor market analyses, management, and organizational development to undertake an independent salary and benefits survey. Wellspring therefore solicits proposals from interested firms to conduct the survey and support  Wellspring in establishing a competitive salary scale for its employees in line with the prevailing market rates.

 The Wellspring Foundation for Education aim to

1. Ensure that Wellspring staff remuneration aligns with overall organization and goals and Wellspring pay philosophy;
2. Ensure internal equity and external competitiveness of the Wellspring staff remuneration and benefits;
3. Ensure Wellspring salary and benefits are competitive with similar organizations operating in Rwanda

Assignment objective 

To conduct an analysis of salary and benefits provided by Wellspring and suggest a revised structure to Wellspring’s leadership.

Scope and focus of the assignment

1. The selected firm shall compile and suggest to Wellspring a list of employers which may be considered as comparators, for the purpose of establishing staff remuneration and provide an explanation of why those market comparisons were chosen. The list shall be subjected to final approval by Wellspring;
2. Carry out a full salary and benefit survey to compare Wellspring remuneration levels with suitable comparators;
3. Presentation and submission of a final survey findings with comparison and analysis of the survey results, recommendations related to remuneration packages;
4. The individual or firm shall maintain complete confidentiality of all data and documents provided by selected comparator employers and by that of Wellspring;

Deliverables and outputs

The lead consultant will report to the Country Director and to the Director of Operations. He/she will be expected to have at least two meetings with the Wellspring Rwanda leadership team.

Key deliverables will include:

1. Details and summary of data collected from the comparators showing job matches and the evaluation of their remuneration package;
2. Review Wellspring’s existing salary grid, determine if any revisions are necessary, and then make recommendations to the Wellspring leadership.
3. Review staff current job descriptions and advise accordingly. In areas where a re-match to job salary grade is required, he/she should provide explanations/ justifications for the same.
4. Submit the minimum and maximum remuneration values of all job matches obtained from the comparators in a format that enables like-for-like comparison with Wellspring remuneration;
5. Submit a report on final survey findings with comparison and analysis of the survey results, and recommendations related to remuneration packages. The report should include summary information on the comparator employers (size, number of employees, length of time presents in the location, etc.) against which current salaries can be reviewed, and a salary survey methodology that can be used for future surveys;
6. Presentation of a salary grading and pay scale for Wellspring’s staff in Rwanda
7. Identify the positions that are underpaid or overpaid compared to the job market
8. Conduct an internal equity review and analysis. Develop cost estimate with recommendations for resolving any inconsistencies between internal equity and external competitiveness;
9. Liaise with Finance and HR to prepare a projectected grades and salary reviews for any anticipated new jobs/ roles at Wellspring.

 Duration

This task is expected to be completed within 30 days from the date of signing a contract.

Requirements and evaluation criteria

Any interested firm or individual consultant should submit technical and financial proposals not later than 6 pages’ maximum that will include: firm profile or profile of the individual consultant, key activities, project plan, methodology; proposed benchmark and time-line; budget, previous experience in similar works, and recommendations.

Failure to include the above information may have a negative impact on the evaluation of the Consultant’s proposal.

Qualification

This task will be conducted by a consultant/firm having the following main qualifications:

Lead consultant to have a Master’s degree or equivalent with a major in a relevant discipline (e.g. Human Resource Management, Organizational Development, or related social sciences.

Demonstrable experience of over 5 years in a similar assignment preferably with International Non-Government Organizations

Attach contacts of at least 5 organisations for which you/your firm completed a similar assignment including a  salary survey and.or development of a salary grid or pay scale.

Fees

Fees must be quoted in Rwandan Francs. Firms must comply with RRA tax regulations

Resources available for the successful consultant of firm

• Wellspring salary grid developed end 2017
• Wellspring pay philosophy document
• Staff organisational chart
• Job Descriptions for all Staff
• Wellspring 4 years’ country strategy
• Wellspring HR Manual (under review)

How to apply

Interested consultants or firms can send PDF documents by email addressed to the Country Director at RWrecruitment@thewellspringfoundation.org  with the words (SALARY SURVEY) in the subject line:

• Expression of interest including technical and financial proposal – maximum 6 pages total
• CV of lead consultant- maximum 4 pages
• Attach any relevant commendations of previous similar works RWrecruitment@thewellspringfoundation.org ,

Launch date: Wednesday 8th December 2021

Closing date: midnight Friday 17th December 2021