1.Procurement Specialist
Job description
1. Duties and Responsibilities
• Review all available projects documents to facilitate the establishment of procurement procedures for the procurement management and implementation of the projects including a simple tracking system to monitor the implementation of procurement activities;
• In consultation with the project beneficiary unit, prepare and update the projects’ Annual Procurement Plan, detailing contract packages for goods and services, the estimated cost for each package, the procurement or selection methods and processing times till completion of each procurement activity;
• Monitor procurement implementation and update the procurement plans prepared at the beginning of the projects annually and whenever it becomes necessary to do so;
• Prepare all Bid documents, ensure that due process as per the World Bank procurement Regulation and as mandated by GoR is followed, and follow through on the whole process of procurement from initiation to contracting;
• In consultation with the projects and technical officers, coordinate the preparation of Terms of Reference (TORs) for the preparation of Requests for Proposals (RFPs) on consulting assignments, and Specifications for the preparation of bidding documents for goods activities;
• Participate in evaluation of expressions of interest for short lists, pre-qualification of suppliers and contractors;
• Initiate the procurement processes, including those for International and Local Competitive Bidding procedures, ensuring compliance with agreed procurement methods’ thresholds and prior/post review requirements specific to the procurement plan;
• Receive bids and participate in bid opening sessions, evaluating goods bids and consultants’ proposals, and ensuring that the appropriate guidelines are followed to arrive at the recommendations for award in favour of suppliers and consultants;
• Coordinate the response to the inquiries, and communicate the results of the evaluation process to the applicants, in response to guidelines;
• Prepare the minutes of the Evaluation Panel meetings, and also prepare the requests for “no objection”, and coordinate arrangements for the negotiation process, where necessary;
• Prepare final contracts, and ensure timely distribution of all relevant procurement and contract documents to all stakeholders;
• Ensure timely receipt of the Goods and consultant’s monthly status reports; confirming acceptability of goods delivered, and also acceptability of consultants’ reports as reviewed, and recommending payments to the services providers, i.e. suppliers and consultants, as they fall due;
• Establish a performance monitoring database for all suppliers and consultants, and ensure efficiency and timeliness in the delivery of outputs from the services providers;
• Establish and maintain a central procurement filing system, and ensure all related documents are included in the respective files, to ensure ease of retrieval of information and the ease of following the paper trail of procurement by independent external auditors, authorised agents during post-procurement reviews (PPRs);
Minimum Qualifications
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Master’s Degree in Procurement
Experience: 3
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Master’s Degree in Economics with procurement professional certificates
Experience: 3
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Experience of working with E-government, procurement system or other procurement software
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Understanding of public procurement laws and procedures
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Advocacy/communication skills to facilitate connections/coordination/communication to ensure the use of the insights are optimized
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Knowledge of procurement techniques as well as in market practices;
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Procurement law and practices
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Decision making skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Good interpersonal skills, detail orientated, integrity, confidentiality proper planning and organization skills;
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Excellent knowledge of laws, policies and procedures applicable in public procurement
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Demonstrated knowledge of the Government Umucyo e-procurement system and other relevant procurement systems;
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Computer Skills
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Knowledge and understanding of the Rwandan Legal System, especially procurement law
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2.Monitoring & Environment Specialist
Job description
• Develop the overall framework for the implementation of an M&E of the project activities in accordance with the project document and its annexes.
• Conduct readiness assessment regarding M&E within the Project Team by clarifying M&E responsibilities of different project personnel;
• Lead the creation of a culture of evidenced-based decision-making within the Project Implementation Unit and SPIU;
• Contribute to the development of the Annual Work Plan and budget (AWP &B), ensuring they are aligned with project strategy; also include the M&E activities in the work plan and budget;
• Prepare calendar of M&E activities;
• Providing the knowledge management system for the project that will document lessons learned, insights, best practices, results and impacts;
• Oversee and execute M&E activities included in the annual work plan, with particular focus on results and impacts as well as in lesson learning, through data collection, collating, analysis, and reporting.
• Monitor the implementation of the project through progress reports and ad hoc visits and prepare the required technical, financial and other reports;
• Work closely with project staff responsible for M&E at the local level to collect, analyze, and consolidate data as well as verify the internal consistency and validity of data submitted by the beneficiaries;
• Promote a results-based approach to monitoring and evaluation, emphasizing outcomes;
• Coordinate the preparation of all M&E reports and take an active part in the
• Prepare consolidated M&E reports for project management including identification of problems, causes of potential bottlenecks in project implementation, and providing specific recommendations;
• Check that monitoring data are discussed in the appropriate forum (such as National Technical Advisory Committee meetings) and in a timely fashion in terms of implications for future action. If necessary, create such discussion forum to fill any gaps;
• Foster participatory planning and monitoring by training and involving primary stakeholder groups in the M&E of activities;
Minimum Qualifications
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Master’s Degree in Development Studies
Experience: 3
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Master’s Degree in Environmental Sciences
Experience: 3
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Master’s Degree in Social Sciences
Experience: 3
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Master’s Degree in environmental economics
Experience: 3
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
-
Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Experience in the design and use of monitoring and evaluation systems
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Knowledge of strategic planning, monitoring and evaluation systems
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Ability to apply statistical methods to test data homogeneity
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– Knowledge of the principles, methods of IT project planning, monitoring, and evaluation
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– Proven experience in designing, monitoring, inspection and evaluation of civil construction works, housing and urban planning and infrastructure development programs and projects
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Demonstrated experience monitoring project operations from start to end.
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Knowledge of the principles methods of IT project planning monitoring and evaluation
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Knowledge in Monitoring & System Evaluation
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3.Human Resources Specialist
Job description
Reporting:
As HR specialist, directly responsible for overall HR Management across the organisation and supervising the departmental heads
HR Strategy implementation in alignment to the organizational Strategy, and in particular SPIU
Staffing & Recruitment of key talents as drivers of the organization’s objectives
Training Development & Management (Organize learning and development programs)
Over the process to set SPIU objectives, Key performance indicators for the SPIU team track progress across
Develop compensation and benefits plans (Maintain a competitive Compensation and Benefits Package)
Design and implement organisation’s policies that promote a healthy work environment as well as Custodian of Human Resource Policies and Procedures that comply to labor regulations.
Oversee Employee Relations, Employee well-being vis-a-vis Customer Experience
Oversee coaching and giving timely feedback as well as addressing employees’ requests and grievances in a timely manner.
Over SPIU Performance Management using the Public Service Results Based Management performance appraisal systems
Discuss employees’ career development paths with Heads (Succession Planning)
Monitor HR metrics, e.g. SPIU staff turnover rates and cost-per-hire
Support SPIU Program Managers and Sector Specialists in planning and Reviewing staff capacity building budgets
Have satisfactory knowledge in HR technology, including payroll systems and applicant and job bank tracking systems
Be ready to use the Public Service Smarthr systems and tools.
Oversee Risk & Controls, Financials & HR Reporting to the SPIU Coordinator, Executive Management and the Board
Minimum Qualifications
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Master’s Degree in Human Resource Management
Experience: 5
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Master’s Degree in Business Administration with specialization in Human Resource
Experience: 5
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Master’s degree in Public Administration with recognized Human resource Professional certification
Experience: 5
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Master’s degree in Law with recognized Human resource Professional certification
Experience: 5
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
-
Accountability
-
Communication
-
Teamwork
-
Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Knowledge in Human Resources Management policies and procedures
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Knowledge in Human Resources Management policies and procedures;
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Knowledge of Human Resources Policy and procedures
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Digital literacy skills
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Good knowledge of the regulations applying to Human resource and payroll procedures in Rwanda;
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Ability to deliver multiple results simultaneously;
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Knowledge of Public Sector human resource policies regulations and procedures
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Deep knowledge of Rwandan public service and labour law
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Demonstrated ability to build collaborative working relationships with government counterparts, private sector and civil society organizations
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Able to work well with both internal and external clients.
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Knowledge of contract law and important contracting concepts
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4.Wetland and Landscape restoration Specialist
Job description
Duties and Responsibilities
• Oversee and manage the implementation of the project, monitor work progress, and ensure delivery of outputs according to the Project Documents and the provisions of the Project Cooperation Agreement and guidance of the Project Steering Committee;
• Oversee the outsourcing by competitive tender, monitor the procurement of works, goods and services for the project and ensure execution according to the rules and guidelines in conformity with the procurement procedures. Coordinate and manage all procurement requirements (Terms of reference, contracts and consultancies in the project, including reviewing consultancy reports) Provide guidance to contractors and consultants engaged by the project
• Advise REMA, Nordic Development Fund(NDF) and the National Steering Committee on quality and appropriate follow-up actions and manage the disbursement of funds in conformity with the administrative and financial procedures of the GoR and development partners
• Report project progress and milestones to SPIU coordinator, Project Steering Committee, MINECOFIN and Nordic Development Fund(NDF) through Ministry of Infrastructure
• Assist REMA in meeting its reporting requirements to Nordic Development Fund(NDF) in rigorous and timely manner
• Coordinate development and implementation of a monitoring and reporting system, with the support of the Monitoring and Evaluation Specialist;
• Coordinate development activity-based budgets, work plans, and procurement plans for the approval of the Project Steering Committee;
• Mobilize goods and services to conduct project activities, including drafting of terms of references and work specifications;
• Manage and oversee project personnel, consultants, and contractors to ensure good performance;
• Supervise, coordinate, and manage the work of the Project Management Unit;
• Supervise the development of performance and financial reports as required by MoE, REMA, MINECOFIN and Nordic Development Fund(NDF);
• Monitor financial resources and accounting to ensure accuracy and reliability of financial reports;
• Manage disbursements and expenditures according to targets and budgets, prepare cash advance requests, and prepare the expenditure statements;
• Manage and monitor the project risks, including environmental and social risks, initially identified, submit new risks to the Project Steering Committee for consideration and decision on possible actions if required; update the status of these risks by maintaining the Project Risks Log, and propose measures for addressing risks;
• Inform the SPIU Coordinator, Project Steering Committee, and Nordic Development Fund(NDF) of any risks that may jeopardize the success of the project without delay;
• Develop management and technical reports and other documents as described in the Monitoring and Evaluation Plan and the Project Cooperation Agreement. The reports should contain detailed assessments of progress in implementing activities, including reasons for delays, budget shortfalls, required changes in delivery of outputs if any, and recommendations on necessary improvements.
• Liaise with different project stakeholders and support their participation in the project;
• Support Environment and Social management plan, gender sensitization and gender equality in implementing project activities;
• Lead communications and engagement of different sectors, development partners, beneficiary communities, and users of climate information products and services; and liaise and coordinate with the NDF on a regular basis
• Organise and actively participate in report validation meetings, project Steering Committee meetings, prepare minutes and implement the recommendations;
• Assist in the preparation of quarterly and annual progress reports to, REMA and CI focused on capturing results, learning lessons and documenting best practices in order to improve project performances;
• Ensure that audits are organized on time and resulting recommendations are acted upon.
Minimum Qualifications
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Master’s in Civil Engineering
Experience: 3
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Master’s Degree in Environmental Engineering
Experience: 3
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Master’s Degree in Landscape Architecture
Experience: 3
Competency and Key Technical Skills
-
Integrity
-
Strong critical thinking skills and excellent problem solving skills.
-
Inclusiveness
-
Accountability
-
Communication
-
Teamwork
-
Client/citizen focus
-
Professionalism
-
Commitment to continuous learning
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Ability to engage in or analyze engineering feasibility studies and detailed engineering design process
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Knowledge in international standards of environmental regulation
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Knowledge in hydraulic engineering (e.g. for water storage and flood defense)
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Demonstrated knowledge of potential environmental and social risks related to the project, including but not limited to
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Demonstrated knowledge of potential environmental and social risks related to the project
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Environmental and Impact Assessment (EIA) Skills
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Strong Interpersonal skills and ability to work independently as well as collaboratively with cross-functional teams.
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Excellent command of the procedures involved in the analysis and granting of Environmental impact assessments and certificati
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Attention to detail to ensure thorough compliance of projects with environmental regulations
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Understanding of Civil engineering and physical designs
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Extensive Knowledge in Environmental Issues
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Fluent in Kinyarwanda, English and/or French. Knowledge of all is an advantage
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5.Urban Development Sector Specialist
Job description
• Oversee and manage the implementation of the project, monitor work progress, and ensure delivery of outputs according to the Project Documents and the provisions of the Project Cooperation Agreement and guidance of the Project Steering Committee;
• Oversee the outsourcing by competitive tender, monitor the procurement of works, goods and services for the project and ensure execution according to the rules and guidelines in conformity with the procurement procedures. Coordinate and manage all procurement requirements (Terms of reference, contracts and consultancies in the project, including reviewing consultancy reports) Provide guidance to contractors and consultants engaged by the project
• Advise REMA, World Bank and the National Steering Committee on quality and appropriate follow-up actions and manage the disbursement of funds in conformity with the administrative and financial procedures of the GoR and development partners
• Report project progress and milestones to SPIU coordinator, Project Steering Committee, MINECOFIN and World Bank through Ministry of Infrastructure
• Assist REMA in meeting its reporting requirements to World Bank in rigorous and timely manner
• Coordinate development and implementation of a monitoring and reporting system, with the support of the Monitoring and Evaluation Specialist;
• Coordinate development activity-based budgets, work plans, and procurement plans for the approval of the Project Steering Committee;
• Mobilize goods and services to conduct project activities, including drafting of terms of references and work specifications;
• Manage and oversee project personnel, consultants, and contractors to ensure good performance;
• Supervise, coordinate, and manage the work of the Project Management Unit;
• Supervise the development of performance and financial reports as required by MoE, REMA, MINECOFIN, and World Bank;
• Monitor financial resources and accounting to ensure accuracy and reliability of financial reports;
• Manage disbursements and expenditures according to targets and budgets, prepare cash advance requests, and prepare the expenditure statements;
• Manage and monitor the project risks, including environmental and social risks, initially identified, submit new risks to the Project Steering Committee for consideration and decision on possible actions if required; update the status of these risks by maintaining the Project Risks Log, and propose measures for addressing risks;
• Inform the SPIU Coordinator, Project Steering Committee, and World Bank of any risks that may jeopardize the success of the project without delay;
• Develop management and technical reports and other documents as described in the Monitoring and Evaluation Plan and the Project Cooperation Agreement. The reports should contain detailed assessments of progress in implementing activities, including reasons for delays, budget shortfalls, required changes in delivery of outputs if any, and recommendations on necessary improvements.
• Liaise with different project stakeholders and support their participation in the project;
• Support Environment and Social management plan, gender sensitization and gender equality in implementing project activities;
• Lead communications and engagement of different sectors, development partners, beneficiary communities, and users of climate information products and services; and liaise and coordinate with the CI on a regular basis
• Organise and actively participate in report validation meetings, project Steering Committee meetings, prepare minutes and implement the recommendations;
• Assist in the preparation of quarterly and annual progress reports to, REMA and CI focused on capturing results, learning lessons and documenting best practices in order to improve project performances;
• Ensure that audits are organized on time and resulting recommendations are acted upon.
Minimum Qualifications
-
Master’s Degree in Environmental Engineering and Sanitation
Experience: 3
-
Master’s Degree in Civil Engineering
Experience: 3
Competency and Key Technical Skills
-
Integrity
-
Strong critical thinking skills and excellent problem solving skills.
-
Inclusiveness
-
Accountability
-
Communication
-
Teamwork
-
Client/citizen focus
-
Professionalism
-
Commitment to continuous learning
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Knowledge and ability to develop and implement GIS and remote sensing projects for quality assurance and compliance to land use
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Ability to use land use planning technical equipment and computer aided softwares: GPS tools, GIS, Stata/SPSS; Archcad, etc
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Confidence in using analytical software applications and tools like Microsoft Excel, SPSS, Word and PowerPoint
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Knowledge in GIS skills
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Experience with geospatial technology including but not limited to ArcGIS, raster analysis or holding a GIS specialized Certification is highly advantageous
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Writing skills and proven competence in the use of computer software applications (MS Word, MS Excel, ArcGIS, AutoCAD, HEC RAS) and other hydraulic analyses application for gravity and pressurized irrigation systems with tools for irrigation system evaluation, design, and operational analysis
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Collaboration and team working skills
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Good interpersonal skills, detail orientated, integrity, confidentiality proper planning and organization skills;
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Ability to handle computer related applications such as SPSS, STATA, Epi info and E-views;
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Ability to use relevant computer and other software applications
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Computer Skills,Knowledge of basic business and purchasing practices
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Computer Skills
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Judgment and Decision Making Skills
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Strong computer skills required (MS Word, Excel, Power Point, etc.) and other relevant computer applications.
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