Description
Job Summary
Administrative assistant position exists to coordinate and oversee office administrative duties while providing an extensive level of support to the Human Resources & Administration’s Executive Director.
Key Responsibilities
- Manage the HRA Executive Director’s Diary
- Set up meetings on behalf of ED HRA
- Follow up on Correspondences transmitted in the Electronic Data Management System (EDMS)
- Prepare correspondences on ED HRA behalf
- Ensure compliance with Delegation Authority Guidelines and Citizen Charter
- Ensure compliance with the Bank House Style Manual
- Act as a custodian of the documents in HRA Directorate and ensure proper archiving and an up to date filing system
- Coordinate ED HRA meetings (Physical and Virtual)
- Take minutes of ED HRA meetings and follow up on implementation of meetings resolutions
- Follow up on implementation of decisions taken by different Bank organs pertaining to HRA Directorate.
- Ensure proper protocol of ED HRA internal and external guests (in collaboration with Security and Protocol team)
- Receive and relay office telephone messages;
- Ensure proper stock of office supplies
- Ensure cleanliness is maintained in the office and related area
- Track the Directorate business plan performance and Budget
- Perform any other work assigned by supervisor
Qualifications, Experience and Skills
- At least a Bachelor’s degree in Secretarial Studies, Administration or a related field.
- At least three (3) years’ experience in a similar capacity.
- Female candidates are encouraged to apply.
Skills and Competencies
- Personal drive and effectiveness;
- Ability to generate breakthrough solutions;
- Ability to constantly deliver quality and value;
- Strong customer focus; and
- Effective communication skills
Click here to read more and apply
