Administrative Assistant to DG at NATIONAL REHABILITATION SERVICE :Deadline : Nov 15, 2021

Job description

Key Responsibilities ( Job Description):

1. Managing Director General Agenda.
• Keep the journal of appointments of the Director General
• Receive and orient visitors of the Director General
• Prepare the Director General’s travels, missions and meetings.
2. Ensuring proper filing and orientation of documents in the office of Director General.
• Filing both electronic and hard documents in the office of the Director General.
• Orient correspondences and monitor to ensure that feedback is provided.
3. Receiving official mails and Calls of the Director General.
• Receiving text messages or telephone calls for the Director General.
• Responding to the Director General of the corrections documents / files before it is signed.
• Type write texts from the Director General.
4. Establish and maintain the general filing system and file all correspondences
 Develop and maintain a current and accurate filing system
 Carry out on daily basis the filing of processed documents.
 Determine Central Secretariat documents to be sent to NRS Documentation and Archives Office.
 Take minutes at various meetings of the Administration and Human Resource Unit
5. Receive and provide clear guidance and orientation to NRS clients
 Receive and answer telephone calls and orient them accordingly
 Receive NRS clients and provide orientation