Job description
– Answerable to the Director of Administration and Finance;
– Organize and manage the operation of activities of the Central Secretariat;
– Register and direct outgoing /incoming correspondence;
– Organize and control the fast and accurate entry of documents and mails for the institution which are processed the central Secretariat;
– Distribute the correspondences;
– Produce documents in ad hoc formats to facilitate work of persons in charge and within a quality based spirit for corporate image of the institution;
– Manage and organize appropriate recording and filing of documents which are processed at the Central Secretariat;
– Maintain order and a favorable environment in the central secretariat;
– Write and forward to line manager the monthly report of Central Secretariat activities;
– Perform any other official duties assigned by the supervisor.
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
Experience: 0
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Advanced Diploma in Office Management
Experience: 0
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Bachelor’s Degree in Secretarial Studies
Experience: 0
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Bachelor’s Degree in Public Administration
Experience: 0
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Bachelor’s Degree in Administrative Sciences
Experience: 0
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Bachelor’s Degree in Sociology
Experience: 0
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Bachelor’s Degree in Management
Experience: 0
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Bachelor’s Degree in Office Management
Experience: 0
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Bachelor’s Degree in Business Administration
Experience: 0
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Knowledge of office administration
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Analytical skills;
