Job description
– Answerable to the Director of Finance and Administration ;
– Receive and direct visitors;
– Answer and manage all incoming calls and redirect them or take messages;
– Keep updated records and files;
– Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges);
– Order front office supplies and keep inventory of stock;
– Maintain the reception area, keeping it clean and free of clutter;
– Handle filing and data entry as requested;
– Perform office administration and clerical duties;
– Take messages and communicate to appropriate employees;
– Respond to visitor’s questions professionally and courteously;
– Sort and distribute incoming mails and handle outgoing mails;
– Perform any other official duties assigned by the supervisor.
Minimum Qualifications
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Advanced Diploma in Office Management
Experience: 0
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Bachelor’s Degree in Communication
Experience: 0
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Bachelor’s Degree in Public Relations
Experience: 0
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Bachelor’s Degree in Office Management
Experience: 0
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Advanced Diploma in Communication
Experience: 0
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Advanced Diploma in Public Relations
Experience: 0
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Advanced Diploma in Marketing
Experience: 0
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Advanced Diploma in Customer Relations
Experience: 0
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Bachelor’s Degree in Marketing
Experience: 0
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Bachelor’s Degree in Customer Relations
Experience: 0
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Bachelor’s Degree in Hospitality Management
Experience: 0
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Advanced Diploma in Hospitality Management
Experience: 0
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
