Job description
– Answerable to Secretary General;
– Manage the office of the Secretary General;
– Prepare and secure official working documents for the Secretary General;
– Organize the Secretary General’s official appointments;
– Ensure safety and professional management and transfer/ posting of information, including documents in routing;
– Sending and receiving correspondence;
– Provide general support to visitors to the office of Secretary General;
– Provide information by answering questions and requests;
– Handle sensitive information in a confidential manner;
– Organize travel arrangements for the Secretary General;
– Draft official letters and emails on behalf of Secretary General;
– Take accurate minutes of meetings where applicable;
– Manage staff appointments;
– Produce and submit daily situation reports, weekly flash reports, monthly statistical reports and quarterly narrative reports,
– Perform any other official duties assigned by the Supervisor.
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
Experience: 0
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Advanced Diploma in Office Management
Experience: 0
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Bachelor’s Degree in Secretarial Studies
Experience: 0
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Bachelor’s Degree in Public Administration
Experience: 0
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Bachelor’s Degree in Administrative Sciences
Experience: 0
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Bachelor’s Degree in Sociology
Experience: 0
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Bachelor’s Degree in Management
Experience: 0
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Bachelor’s Degree in Office Management
Experience: 0
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Bachelor’s Degree in Business Administration
Experience: 0
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Analytical skills
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Office management skills
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Fluency in Kinyarwanda, English or French. Knowledge of all is an added advantage
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
