VACANCY – PROCUREMENT MANAGER
ALIGHT works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people, and host communities – to better survive conflicts and crisis, and to rebuild lives of dignity, health, security, and self-sufficiency. ALIGHT presently works in and with partners in seventeen countries globally. ALIGHT has consistently operated in Rwanda since the year 1994, and today has a strong and committed team of over eight hundred personnel who include full-time staff, community mobilizers, and incentive workers– implementing programs in Primary Health Care, Reproductive Health, HIV and Nutrition; also, Water, Sanitation and Hygiene, Shelter and general Infrastructure, Livelihoods/Economic strengthening, and Sexual and Gender Based Violence Prevention/ Protection. Our work in Rwanda currently covers all the refugee locations and their kind Rwandan-host communities. And we are always looking to expand and, jointly with our partners, offer lasting impact with and for the communities we serve! ALIGHT is looking for a qualified, self-driven, and committed individual to join its team in the capacity of Procurement Manager
PRIMARY PURPOSE
Based in Kigali, the Procurement Manager (PM) will manage and coordinate ALIGHT’s Procurement Unit to provide outstanding support to its program in the country. S/he will provide leadership to improve the performance of all procurement functions to achieve better service delivery and cost-effectiveness using best and emerging practices in procurement management.
The Procurement Manager will report to the Country Operations and Logistics Coordinator, supervise the Kigali-based procurement department and provide technical guidance to a team of field-based procurement focal points. The PM will work in close coordination with other departments and management staff to provide outstanding support to the country program and field operations.
KEY RESPONSIBILITIES
- Supervise and support the procurement team for the transparent and auditable management of all procurements of the Country Office in line with ALIGHT and donor rules, regulations and policies.
- Ensure that monthly and quarterly procurement plans are developed, submitted, and within budget limits, and compliant with donor requirements.
- Manage all tender processes to ensure effectiveness, transparency, accountability, and the purchase of goods and services at the best market prices possible.
- Coordinate regular market assessments to maintain accurate knowledge of market prices for most common goods and services.
- Establish and maintain a supplier’s database and introduce cost-effective and transparent bid collection practices.
- Build and maintain constructive and ethical business relationships with suppliers and private sector’s operators to ensure that ALIGHT gets value for money in the supply chain process.
- Oversee the management of a procurement tracking system including the preparation of weekly tracking reports.
- Prepare monthly status reports on procurement, contractor database, and payments.
- Ensure the timely completion of all purchases/procurements and regular submission of procurement committee minutes.
- Design and manage all contracts for goods and services in collaboration with ALIGHT Legal Advisor.
- Coordinate with the warehouse department to ensure adequate inventory is received and available on time.
- Supervise and build capacity of procurement staff through regular meetings, coaching, and trainings.
- Other appropriate duties as assigned by the supervisor.
MINIMUM QUALIFICATIONS
- Minimum Bachelor’s Degree in Procurement Management, Business Administration; Supply Chain Management, Humanitarian Logistics, or other related functional area required;
- Professional certification such as CSCP, CLTD, CHL, CHSCM preferred;
- Minimum seven (7) years experience in similar role, program volume and contexts’ Operations and Logistics management;
- Direct experience working in the humanitarian sector a plus;
- Skills and knowledge in the design and use of Information Management Systems (IMS);
- Knowledge of donor’s procurement policies (US Gov, UN agencies, etc.) expected;
- Experience coordinating with varied vendors, providers, and third parties required;
- Management experience leading a team of national staff required;
- Experience in preparing and managing budgets required;
- Ability to communicate in spoken and written English with aptitude in reporting are mandatory; and fluency in French or Kinyarwanda a plus.
KEY BEHAVIORS & ABILITIES:
- Self-motivated, client orientated Manager with a strong sense of personal ethic, integrity and a big appetite for quality improvement and accountability to improve stewardship of ALIGHT’s resources;
- Ability to adapt to situations as required due to changes on the ground, and manage multiple priorities with minimal supervision;
- Excellent interpersonal skills with a strong sense of diplomacy;
- Ability to work in a sensitive, multi-cultural context as a respectful team player and manager;
- Situational awareness and good judgment in possible security situations;
- Ability and willingness to travel and spend long periods of time in remote field areas, up to 40%.
APPLICATION GUIDELINES : Interested and qualifying candidates should submit applications to ALIGHT Rwanda Country Director – to include 1 page Cover Letter, an updated CV (max. 3 pages), and three names (plus titles & contacts) of relevant professional referees, to include most current Employer/ Supervisor ( All in one document) – to the following email address only: RWJobs@WEAREALIGHT.ORG with the position applied for CLEARLY indicated in the subject line. The deadline for submission of applications is November 12th, 2021 at 16:00hrs. Only shortlisted candidates will be contacted. Due to the urgency to fill this role, applications will be reviewed on a rolling basis, with a quick decision expected once a suitable candidate is identified.
Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status. Alight complies with all applicable laws governing nondiscrimination in employment.
