Director of Administration & Finance Unit at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 4 November 2021)
Job description
1.Coordinate the development, execution and monitoring of Rwanda Cooperatives Agency budgets
Participate in the development of key priorities/Action Plan of RCA;
Coordinate the budget preparation process;
Participate in budget negotiation with MINECOFIN, Parliament and development partners;
Coordinate the Preparation of annual, quarterly and monthly cash plans in collaboration with other units;
Monitor RCA budget execution;
Verify and sign all payments;
Supervise justification of funds used in different operations;
Ensure timely preparation of required financial reports;
Coordinate budget revision process.
2.Coordinate staff recruitment and selection process.
Supervise the implementation of the policies and procedures of recruitment of staff;
Supervise and assess the process of recruitment from advertisement to selection of successful candidates.
3.Coordinate performance management of RCA staff
Coordinate the preparation and signing of the performance contracts;
Supervise the implementation of the employees’ performance contracts and their appraisals.
4.Coordinate staff payments and compensation.
Supervise the preparation of the salary budget and other benefits;
Coordinate the preparation of the salary payroll lists, fringe benefits and other bonuses.
5.Coordinate and Assist all ICT activities
Ensure accuracy, quality and integrity of data
Establish electronic data bank/warehouses at RCA
Coordinate the management of database on the cooperatives by insuring the data entry and database security
Day to day coordination of maintenance and operations of RCA website and ensure that all web pages comply with appropriate policies, guidelines and standards
Coordinate the installation,updating,maintenance,monitoring,control of servers /computers and their operating system,
Direct cabling, configuring and installing computer hardware, computers and computer networks and software for network and stand-alone applications
Connection of users on the Local Area Network (LAN) for information sharing, use of intranet and printers sharing.
6.Supervise and coordinate the management of office material and assets
Advise on the approval of office equipment to be procured;
Approve material requests from staff;
Supervise the preparation of periodic inventory of RCA assets;
Supervise regular update RCA assets register;
Coordinate auctions of RCA assets.
7.Coordinate and monitor activities of the Administration and Finance unit
Organize unit regular meetings;
Monitor the implementation of the unit employees’ performance contracts and their appraisals;
Prepare and submit the mid-term and annual performance evaluation report of unit staff;
Supervise proper orientation and induction of new unit staff;
Ensure proper contract management for operational services;
Ensure preparation and submission of activity plans and periodic report;
Coordinate external and internal audit of the RCA.
8.Supervise and coordinate activities of central secretariat
Supervise the reception, record and distribute all incoming and outgoing mails;
Supervise the establishment and maintenance of the general filing system and file all correspondences.
Minimum Qualifications
Degree in other field with API/PFM Certificate
Experience: 3
Bachelor’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 3
Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 1
Master’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 1
Post Graduate Degree in PFM
Experience: 2
Bachelor’s Degree Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 3
Competency and Key Technical Skills
Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Resource management skills
Analytical skills
Problem solving skills
Decision making skills
Networking skills
Leadership skills
Mentoring and coaching skills
Time management skills
Risk management skills
Performance management skills
Results oriented
Digital literacy skills
Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
Knowledge of accounting, financial reporting and auditing standards (Such as IPSAS, IFRS; ISSAs)
Proficiency in financial management systems
Proficiency in Financial Management systems and in-depth knowledge of the Rwanda’s public finance management
Knowledge of standards and frameworks applied in Public Sector such as International Public Sector Accounting Standards (IPSAS); IFRSs; Government Finance Statistics (GFS); Internal Audit framework and International Standards for Supreme Audit Institutions (ISAAIs)
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