Documentation & Archive Officer at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 4 November 2021)
Job description
Develop and maintain a manual and/or computerized information files;
Facilitate public and staff access archives and provide appropriate assistance to the users;
Administer policy guideline concerning public access and uses of archives;
Carry out annually inventory of archives documents
3. Support in providing documents needed in various meetings
Identify relevant documents/information in preparation of speech/dialogue/presentation;
Maintain and distribute documents for RCA visibility.
4.Prepare and submit activity plan and periodic report
Participate in planning and budgeting process of the unit by identifying needs of documentation and archives;
Produce and submit monthly, quarterly and annual plans/reports.
Develop and maintain a manual and/or computerized information files;
Facilitate public and staff access archives and provide appropriate assistance to the users;
Administer policy guideline concerning public access and uses of archives;
Carry out annually inventory of archives documents
3. Support in providing documents needed in various meetings
Identify relevant documents/information in preparation of speech/dialogue/presentation;
Maintain and distribute documents for RCA visibility.
4.Prepare and submit activity plan and periodic report
Participate in planning and budgeting process of the unit by identifying needs of documentation and archives;
Produce and submit monthly, quarterly and annual plans/reports.
Minimum Qualifications
Advance Diploma in Library and Information Studies
Experience: 0
Advance Diploma in Documentation
Experience: 0
Advance Diploma in Archives Studies
Experience: 0
Advance Diploma in Archives
Experience: 0
Advance Diploma in Information Management
Experience: 0
Advance Diploma in Office Management
Experience: 0
Advance Diploma in Arts and Publishing
Experience: 0
Bachelor’s Degree in Library and Information Science
Experience: 0
Bachelor’s Degree in Documentation
Experience: 0
Bachelor’s Degree in Archival Studies
Experience: 0
Bachelor’s Degree in Archives
Experience: 0
Bachelor’s Degree in Information Management
Experience: 0
Bachelor’s Degree in Office Management
Experience: 0
Bachelor’s Degree in Arts and Publishing
Experience: 0
Bachelor’s in Information Sciences
Experience: 0
Competency and Key Technical Skills
Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Resource management skills
Analytical skills
Problem solving skills
Decision making skills
Time management skills
Risk management skills
Results oriented
Digital literacy skills
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
Knowledge of integrated document management;
Knowledge of archive management software
Knowledge of the documentation management system (DMS) would be an advantage
Fluency in Kinyarwanda, English and/ or French. Knowledge of Swahili is an added advantage
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Accountant at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 4 November 2021)
Job description
– Prepare purchase orders and requests for payments in local mode (through BNR);
– Process payment in smart IFMIS through local mode (indirect payments);
– Maintain petty cash for RCA;
– Ensure approval of payment and submission to BNR;
– Ensure timely payments are made by BNR;
– Receive, verify and report justifications of funds used in electoral operations
– Put in place a proper filling system;
– Ensure regular filling of accounting documents for indirect payments and petty cash;
– Prepare and facilitate internal and external audits.
– Prepare bank accounts reconciliation;
– Analyze financial statements for consistency ;
– Consolidate the accounting information and fill in the reporting format provided by MINECOFIN;
– Prepare and submit periodic financial report for verification and approval;
– Follow up of RCA financial reports submitted to MINECOFIN.
– Identify RCA service providers whose VAT and withholding taxes are to be declared and paid;
– Fill in the RRA format for both VAT and withholding taxes;
– Process online declaration of VAT and withholding taxes though RRA website and print acknowledgement receipts ;
– File VAT and withholding taxes declarations.
Minimum Qualifications
Bachelor’s Degree in Economics
Experience: 0
Bachelor’s Degree in Accounting
Experience: 0
Bachelor’s Degree in Finance
Experience: 0
Bachelor’s Degree Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 0
Bachelor’s Degree in Economics with a foundation level one of CPA/CIA/CPFA/CPFM/ACCA (Applied Knowledge of ACCA) or Stage two of CAT/ API Certificate
Experience: 0
Bachelor’s Degree in Accounting with a foundation level one of CPA/CIA/CPFA/CPFM intermediate level/ACCA Foundation Level
Experience: 0
Bachelor’s Degree in Finance with a foundation level one of CPA/CIA/CPFA/CPFM intermediate level/ACCA Foundation Level
Experience: 0
Bachelor’s degree in management with specialisation in Finance /Accounting or Professional Qualification recognised by IFAC (ACCA, CPA, etc)
Experience: 0
Competency and Key Technical Skills
Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Resource management skills
Analytical skills
Problem solving skills
Decision making skills
Time management skills
Risk management skills
Results oriented
Digital literacy skills
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
Knowledge of accounting, financial reporting and auditing standards (Such as IPSAS, IFRS; ISSAs)
Proficiency in financial management systems
Decision making skills
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Director of Administration & Finance Unit at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 4 November 2021)
Job description
1.Coordinate the development, execution and monitoring of Rwanda Cooperatives Agency budgets
Participate in the development of key priorities/Action Plan of RCA;
Coordinate the budget preparation process;
Participate in budget negotiation with MINECOFIN, Parliament and development partners;
Coordinate the Preparation of annual, quarterly and monthly cash plans in collaboration with other units;
Monitor RCA budget execution;
Verify and sign all payments;
Supervise justification of funds used in different operations;
Ensure timely preparation of required financial reports;
Coordinate budget revision process.
2.Coordinate staff recruitment and selection process.
Supervise the implementation of the policies and procedures of recruitment of staff;
Supervise and assess the process of recruitment from advertisement to selection of successful candidates.
3.Coordinate performance management of RCA staff
Coordinate the preparation and signing of the performance contracts;
Supervise the implementation of the employees’ performance contracts and their appraisals.
4.Coordinate staff payments and compensation.
Supervise the preparation of the salary budget and other benefits;
Coordinate the preparation of the salary payroll lists, fringe benefits and other bonuses.
5.Coordinate and Assist all ICT activities
Ensure accuracy, quality and integrity of data
Establish electronic data bank/warehouses at RCA
Coordinate the management of database on the cooperatives by insuring the data entry and database security
Day to day coordination of maintenance and operations of RCA website and ensure that all web pages comply with appropriate policies, guidelines and standards
Coordinate the installation,updating,maintenance,monitoring,control of servers /computers and their operating system,
Direct cabling, configuring and installing computer hardware, computers and computer networks and software for network and stand-alone applications
Connection of users on the Local Area Network (LAN) for information sharing, use of intranet and printers sharing.
6.Supervise and coordinate the management of office material and assets
Advise on the approval of office equipment to be procured;
Approve material requests from staff;
Supervise the preparation of periodic inventory of RCA assets;
Supervise regular update RCA assets register;
Coordinate auctions of RCA assets.
7.Coordinate and monitor activities of the Administration and Finance unit
Organize unit regular meetings;
Monitor the implementation of the unit employees’ performance contracts and their appraisals;
Prepare and submit the mid-term and annual performance evaluation report of unit staff;
Supervise proper orientation and induction of new unit staff;
Ensure proper contract management for operational services;
Ensure preparation and submission of activity plans and periodic report;
Coordinate external and internal audit of the RCA.
8.Supervise and coordinate activities of central secretariat
Supervise the reception, record and distribute all incoming and outgoing mails;
Supervise the establishment and maintenance of the general filing system and file all correspondences.
Minimum Qualifications
Degree in other field with API/PFM Certificate
Experience: 3
Bachelor’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 3
Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 1
Master’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 1
Post Graduate Degree in PFM
Experience: 2
Bachelor’s Degree Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 3
Competency and Key Technical Skills
Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Resource management skills
Analytical skills
Problem solving skills
Decision making skills
Networking skills
Leadership skills
Mentoring and coaching skills
Time management skills
Risk management skills
Performance management skills
Results oriented
Digital literacy skills
Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
Knowledge of accounting, financial reporting and auditing standards (Such as IPSAS, IFRS; ISSAs)
Proficiency in financial management systems
Proficiency in Financial Management systems and in-depth knowledge of the Rwanda’s public finance management
Knowledge of standards and frameworks applied in Public Sector such as International Public Sector Accounting Standards (IPSAS); IFRSs; Government Finance Statistics (GFS); Internal Audit framework and International Standards for Supreme Audit Institutions (ISAAIs)
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Front Desk Operation Officer at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 4 November 2021)
Job description
1. Welcome customers and directing them appropriately
2.Receive incoming mails
3.Notifies concerned personnel of visitor arrival.
4.Maintains security by following procedures, monitoring logbook, and issuing visitor badges
5.Informs visitors by answering or referring inquiries.
6.Respond to external and internal phone calls
7. Maintains schedules customers
8.Notify Security Officer about emergency situations
9.Keeps a safe, clean and organized reception area by complying with procedures, rules, and regulations
Minimum Qualifications
Advanced Diploma in Office Management
Experience: 0
Bachelor’s Degree in Communication
Experience: 0
Bachelor’s Degree in Public Relations
Experience: 0
Bachelor’s Degree in Office Management
Experience: 0
Advanced Diploma in Communication
Experience: 0
Advanced Diploma in Public Relations
Experience: 0
Advanced Diploma in Marketing
Experience: 0
Advanced Diploma in Customer Relations
Experience: 0
Bachelor’s Degree in Marketing
Experience: 0
Bachelor’s Degree in Customer Relations
Experience: 0
Bachelor’s Degree in Hospitality Management
Experience: 0
Advanced Diploma in Hospitality management
Experience: 0
Competency and Key Technical Skills
Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
CLICK HERE TO READ MORE AND APPLY
