3 Job Positions at Africa Improved Foods Rwanda (Deadline:19th October 2021)

General Job information

Job title: Sales and Operations Planning Lead

Business Group/Unit: Africa Improved Foods Rwanda Ltd

Reports to: Head of Supply Chain

Direct reports: None

Purpose of the job

• An accurate Sales Forecast is the basis of a well-informed business plan for achieving both short- and long-term corporate objectives. It serves Sales operational planning as well as input for financial planning and reporting (budget, Revised Annual Forecast).
• The Sales and Operations Planning Lead manages the forecast, budget & Revised Annual Forecast process
• He/she reports the demand plan and provides demand forecasts, analyses deviations and trends and analyses and reports performance
• He/she ensures all sources are combined to deliver accurate and realistic demand plans, with the objective to connect Supply & Demand tighter and get a more accurate financial forecast
• In case allocation is required, the Sales and Operations Planning Lead manages the allocation process and plan
• He/she is responsible for the preparation of the monthly demand plan, Revised Annual Forecast and Budget, based on the annual Supply Chain Plan and the reviewed sales forecast as delivered by the Sales and Account Managers
• He/she is responsible for decision making with respect to the back orders list for allocation blocks
• He/she is responsible for monitoring of actual versus planned sales quantities in the Sales and Operations Plan.
• He/she is responsible for performance analysis based on the defined performance indicators and targets in the Supply Chain Plan.
• He/she for ordering and inventory management of raw materials to ensure an optimal level of inventory is kept, avoiding overstocking or out of stock situations

Specific Duties:

The jobholder will be responsible for the demand supply chain planning process, including the following areas:

• Forecasting for the Sales Demand data
• Work closely with Marketing & Sales teams in order to collect demand data
•   Work closely with procurement, logistics, and warehouse personnel

Demand Plan

• Draw the budget and Revised Annual Forecast process
• Deliver a reliable “proposed demand plan within designated deadlines based on:
•  Input from sales
•   Input from selected customers
•  Statistical forecast model
• Other sources
•   Monitor Order intake & feedback to the organization (Sales, Supply Chain Management)
•  Measure and report performance, define and take corrective actions
•  Optimize forecasting process
•   Ensure uniformity and standardization of the Demand Chain Planning process

Budget allocation Process

• Check the monthly allocated budget of the proposed Demand plan
• Evaluate and communicate to marketing & Sales about the allocation status and initiate corrective actions where needed
• Monthly allocation proposal (further develop allocation tools)
•  Daily monitoring and prioritize allocation blocks. Advice on right trade-off (demand-supply)

 Management Information

• Analyse and report the following KPI’s:
• Sales realization
•  Budget allocation status
•  Demand plan accuracy & stability
•  Reconciliation of the Budget vs the Revised Annual Forecast

Knowledge and educational level

 Educational level

At least a Bachelor’s Degree in Business Administration, Management or any other related area

 Knowledge:

v  Knowledge of Sales & Operations planning process

v  Knowledge of forecasting concepts/ methods

v  Knowledge of value chain

Required level of experiences

•  5 years’ experience in Financial budget/ planning
•   Experience with SAP ERP- system
•  Excellent Excel skills

Competences

• Excellent analytical skills, structural thinking
• Excellent presentations skills
• Excellent negotiation skills
• Excellent communication skills (oral & written)
• Resourceful, hands on, self-driven, self-starter, proactive and independent worker, ability to work with a minimum of supervision
• Strong verbal and written communication skills.
• Strong interpersonal, supervisory skills required.
• Ability to multi-task, work under pressure and meet deadlines required

Pro-active in process-efficiency-initiatives Africa Improved Foods Rwanda Ltd behaviors are important for this job: act responsibly, drive for results, engage people, improve, innovate and change.

General Job information

Job title: Strategic Sourcing Manager-Agricultural Commodities

Business Group/Unit: Africa Improved Foods Rwanda Ltd

Department: Supply Chain

Reports to: Head of Purchasing

Direct reports: S/he might have functional or direct responsibilities for regional and local buyers

Purpose of the job

•  Accountable for the development and implementation of purchasing strategies for maize, soybean and other agricultural commodities.
•  To ensure that the products are purchased in the most value-added manner.
•  Support the purchasing process and the Purchasing Department to manage the supply chain effectively and efficiently.

Specific Duties:

Sourcing strategy and Purchasing Process

•  Provide input (business requirements, market knowledge, etc.) and coordinate development of a harmonized sourcing strategy for maize and soybean.
• Develop a strong understanding of the market and monitor competitive factors and risks. Understand the potential supply base and track the market and price trends.
•  Develop total cost of ownership models and scenarios across the end-to-end category value chain.
•  Establish category long, mid, short-term priorities based on benefits opportunities vs business needs.
•  Lead or actively participate in specific projects related to the category specificities
•  Use spend analysis to monitor spend and develop relevant insights to support sourcing strategies and sourcing decisions.
•   Apply the Structured Strategic Sourcing Processes. Lead the development and implementation of the purchasing strategy for specified products.
• Own price budgeting and forecasting for products/categories in charge supporting financial planning.
• Lead development of negotiation strategy and execute negotiation strategy in a timely and effective manner
• Establish supplier development, diversification, and relationship management strategies.
•   Implement and support execution of master contracts and supply agreements.
• In relation with other buyers, lead end-to-end supplier management: qualification, performance management, development, etc.
• Lead supplier diversity initiatives.
• Lead, support and coordinate cross-functional teams engaged into sourcing activities and projects.
•  Communicate purchasing knowledge, strategies, and goals to increase purchasing expertise.
•  Establish performance management for categories and or product.
• Track category performance metrics: financial and non-financial.
• If required implement business-specific purchasing (sourcing and procurement) procedures with respect to specific business needs and priorities.
• Build achievable and compelling risk management framework and business continuity plans.
• Manage “Supply Crisis”: work with relevant functions to ensure fast resolutions and continuity of supply.
•  Capture lessons learnt from crisis and translate into opportunities for improvement.

Relationship

• Own suppliers and external partners’ relationships for specified category/products.
• Optimize supplier relationship for key business suppliers to develop trust based connections.
•  Be actively engaged into networking activities to leverage category knowledge and opportunities for AIF: peers, professional associations, NGO’s, Government and local authorities, suppliers, etc.

Management

•  Manage and develop the local / field purchasing team and continuously improve its ways of working.
•  Manage category/product purchasing budget and forecast / track purchased price variance.
•  Plan category review timing, drawing up timelines and agree milestone objectives for each category/product.
• Act as a change agent in leading implementation of purchasing initiatives
• Build appropriate business plan to address and prioritize the purchasing needs and opportunities
•  Manage (solid or dotted line) team of buyers (regional or global)

 Metrics

• Delivers on raw materials budget incl. savings
• Cash: DPO, Inventory
•  Service delivery – product availability at the right specifications

Knowledge and educational level

Educational level

•  University or similar degree preferably in food, chemistry, or purchasing

Knowledge:

• Expertise in local, regional, and global soft commodity and packaging markets: supplier base, market drivers, sourcing strategies and techniques
•  Purchasing know-how and mastering the 7-Step Sourcing Process (supplier industry analysis, development of TCO-models, procurement strategies, supplier selection, fact-based negotiations etc.)
• Deep knowledge of the specific supplier industry
•  Knowledge in negotiation strategies and tactics
• Fluent in English. Proficiency in Kinyarwanda, Kiswahili, and/or French is a plus
• Basic knowledge of local legal positions for international contracts
• Technical skills in computing and using standard software (Excel, Word, PowerPoint, Access, and Internet)
• Deep knowledge in excel basics and advanced functionalities
• Presentation skills to stakeholders, clients, and senior leadership

Required level of experiences

• 5 years’ experience in purchasing
• Good knowledge of the agricultural and food business is a strong plus
•  Overview of supply chain management

Competences

•  Strong communication skills with suppliers and internal customers
•  Proven client focus (internal customers)
•   Ability to drive strong networking with suppliers
•   Project management
•  Capability for technical leading
•  Ability to understand and analyze sets of data, “from Data to Insights”
• Strong innovation focused and open for unconventional business ideas
• Ability to lead Cross-Functional Teams
•  Act as a leader and be able to develop team members’ skills
•  Global and multicultural focus
• Integrated knowledge of business administration principles

Pro-active in process-efficiency-initiatives Africa Improved Foods Rwanda Ltd behaviors are important for this job: act responsibly, drive for results, engage people, improve, innovate and change.