Financial & Office Administration Specialist at Korea International Cooperation Agency (KOICA) (Deadline:Friday 1st of October, 2021 by 14:00pm)

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KOREA INTERNATIONAL COOPERATION AGENCY (KOICA)

RWANDA OFFICE

Plot No. 10050, 34 KG 13 Ave. Nyarutarama, Kigali, Rwanda

September 23, 2021

JOB DESCRIPTIONS

Background

The Korea International Cooperation Agency (KOICA) was founded as a government agency on April 1, 1991, under the Ministry of Foreign Affairs, to implement Korea’s grants and technical cooperation programs in Korea’s partner countries. The Agency is also promoting sustainable development in developing countries while strengthening partnerships with a diverse range of stakeholders and development partners.

KOICA started its first development cooperation with the Government of Rwanda in 2006, and the KOICA Rwanda Office was officially established in 2011, as an attaché to the Embassy of the Republic of Korea to the Republic of Rwanda, to extend and strengthen its development activities in the country.

Located in the compound of the Korean Embassy, KOICA Rwanda Office is constantly seeking to enhance its performance, relations, and engagement with various stakeholders involved in development.
KOICA Rwanda Office is therefore looking for competent candidates for the position of

Finance Specialist.

Vision

Contributing to poverty reduction and sustainable development of the Republic of Rwanda in line with Vision 2050 of the Republic of Rwanda and Country Partnership Strategy of the Republic of Korea; further strengthening the partnership of the two countries

Financial & Office Administration Specialist

Duties and Responsibilities

  • Support financial management and accounting
  •  Provide office administration supports
  • Provide technical assistance on finance and accounting laws and policies
  •  Communicate and coordinate with partners clearly and effectively
  • Work harmoniously with colleagues and partners
  • Manage office space to maintain good working conditions
  • Arrange meetings and liaise with partners whenever necessary
  • Perform other administrative tasks as assigned and directed by the management
  • Plan the appropriate time to meet deadlines and allocate the work effectively and clearly

Minimum Academic/Work Experience requirement:

Academic requirement:

  • (Mandatory) Bachelor’s Degree
  • (Preferred) Bachelor’s Degree in Business Administration, Communications, Finance, International Development, Development Studies or related fields

 Work requirement

Minimum three years in Finance management or Accounting in Development fields

Required Skills and Competencies:

  •  Good command of English and Kinyarwanda with effective communication skills;
  •  Excellent computer skills (MS office, PowerPoint, and other Software products)
  • Compliance with standards and regulations
  • Leading and Innovative working mind
  • Collaboration within Teams and across boundaries with proactive attitude
  • Timely reporting skills
  • Good Communication and organizing skills
  •  Knowledge of the financial & administration field

 < Details of duties and responsibilities>

Job

Description

Scope of Work

Output

Financial Management

① Manage and support office finances (salaries, insurance, VAT refund. etc)

② Manage issues with financial institutions (bank)

③ Support financial activities of the management

④ Perform other duties related to finances

Pay salaries, insurances, office bills, VAT refund, and any other payment items under the guidance of the direct supervisor.

Quarterly Report

Manage issues related to banking and finances under the guidance of the direct supervisor.

Quarterly Report

Perform duties related to finances under the guidance of the direct supervisor.

Quarterly Report

Manage financial records, financial documents and office documents under the guidance of the direct supervisor

Office Financial Report

Office Administration

① Manage office affairs

② Purchase office supplies and goods

③ Perform other duties related to office administration

Receive guests, facilitate meetings with partners, make reports and perform other duties related to office affairs under the guidance of the direct supervisor

Purchase office supplies and assets, maintain assets and facilities, manage inventories of supplies and goods in the office, and perform other duties related to office supplies and goods under the guidance of the direct supervisor

Support and facilitate office administration, research laws and policies related to finance and accounting, conduct field visits and perform other duties related to office administration under the guidance of the direct supervisor

Others

① Support office affairs, including workshops, business trips, etc

② Perform other duties as assigned and directed by the management

Support official ceremonies, workshops, and any other office events, provide internal training on finance management and perform other duties assigned by the management

JOB APPLICATION PROCEDURE

  1. Interested candidates are required to submit an application letter addressed to Country Director of KOICA Rwanda Office, enclosed and sealed with ① Questionnaire, ② job application summary and ③ detailed C.V., ④ notarized copy of degree certificates and ⑤ past work certificates in related field
  2. The application documents mentioned above (①~⑤) should be submitted to the reception of the KOICA Rwanda Office in Plot No. 10050, 34 KG 13 Ave. Nyarutarama, Kigali until Friday 1st of October, 2021 by 14:00pm.
  3. The Questionnaire, job application summary, and detailed C.V. must be written within 2 pages in English otherwise the application will be disqualified.
  4. The relevant experience will only be effective with a hard copy of the certificates presented at submission and candidates must not be in employment elsewhere when accepting the job offer.
  5. Submitted copies of letter and documents are not to be returned. Only Successful candidates will be contacted and sit for Interview on 7th October, 2021.
Attachment:
File [KOICA] Job applicant summary (1)892f3fb612c24d2435db6aa4da512872.docx
File [KOICA] Questionnaire1b97f9b150098795aa7c64694576924e.docx










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