1. RUDP 2 Focal
Job RUDP 2 Focal Point Organization MINISTRY OF INFRASTRUCTURE
Level G.I Reports To Permanent Secretary
No. of Positions 1 Deadline 10/Sep/2019
Job Description
The scope of work will include the following activities:
• Identify and document lessons learnt that can help inform preparation of RUDP.
• Prepare a long list of priorities/needs to be covered by RUDP II and potential geographic scope of the project through stakeholder consultations.
• With the support of the Division Manager for Urbanization, Human Settlement and Housing Development at MININFRA (referred to as Division Manager hereafter), liaise with both the central government institutions such as MININFRA, LODA, RHA, RTDA, WASAC to validate the long list of priorities and help define the scope of the new project.
• Liaise with district officials and organize structured engagement with districts to solicit their input for RUDP II in terms of priority sectors and activities and areas for capacity building. Support the process of validating project documents (Project Concept Note, Project Appraisal Document, and Project Implementation manual) with central government institutions and districts. Facilitate and document public consultation processes throughout project preparation.
• Review existing government laws and policies related to Roads, Upgrading, Water and Sanitation, and Solid Waste Management to advise the Division Manager on potential issues that may impact RUDP II activities and may require cross sectoral discussion.
• Provide necessary inputs on behalf of the Government into the RUDP II Project Concept Note, Project Appraisal Document and any other necessary project documents.
• Prepare the project Implementation Manual for the project.
• Coordinate all preparation missions on the Government side for RUDP II – e.g. Identification, Preparation, PreAppraisal and Appraisal Missions.
• Support any other activities related to RUDP II preparation as required. Deliverables
• Draft long list of RUDP II and updated/final list.
• Inputs to Project Concept Note and Project Appraisal Document.
• Minutes of stakeholder workshops and meetings.
• Programs for preparation mission.
• Assessment of roles and responsibilities of each key stakeholders.
• Any other deliverables as requested by the Division Manager.
Job Profile
• Education and experience Master’s degree in relevant fields such as Economics, Development Studies, Regional Planning, Project Management, Community development with at least 5 years of experience Bachelor’s degree in the same fields with at least 10 years’ of experience
• Sound knowledge of Rwanda’s development planning process and development plans;
• Excellent writing and analytical skill in drafting concept notes and reports;
• Understanding and knowledge of basic computer applications such as MS Words, Excel and data base management.
• Experience and a background and interest in the analysis of socio- economic issues and related policy matters;
• Extensive knowledge and understanding in urbanization and human settlement, housing issues as well as the decentralization system in Rwanda;
• Ability to solve complex issues and work proactively and independently.
• Demonstrated broad knowledge and understanding of public sector, public financial management and project performance assessment; and Experience in working with the public sector/the government on government policy/program/project preparation and implementation.
• Experience in working with development partner- financed project preparation and implementation will be an advantage
• Language requirements: Fluent in English Knowledge in Kinyarwanda and /or French will be an added advantage Competencies
• Demonstrate commitment and dedication towards new project preparations demands
• Proven organizational and inter- personal skills, ability to work in a multi- cultural team environment.
• Ability to work under tight deadlines
• Essential computer skills in particular competency in the use of windows MS offices programs (Word, excel, Power points etc) Operational effectiveness:
• Results driven and initiative- taking behavior.
• Ability to plan and organize work and establish priorities.
• Informed, sound and transparent decision- making skills.
• Thoroughly and methodically collects verifies and records data, demonstrating attentions to detail and identifying and correcting errors of his/her own initiative Orientation and Communication.
• Good interpersonal and networking skills.
• Ability to establish and maintain effective working relations with colleagues and seniors.
• Supports and encourages open communication in the team and facilitates team work.
• Ability to work under minimum supervision.
• Ability to work with multiple stakeholders from a wide range of disciplines and fields and having diverse and competing views and interests Professional Competencies.
Professionalism:
Ability to conduct data analysis using various methods. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Take responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication:
Speaks and writes clearly and effectively exhibits interest in having two- way communication; demonstrates openness in sharing information and keeping people informed.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals; shares credit for team accomplishments and accepts joint responsibility for team shortcomings and overall responsibilities.
Planning and Organizing:
Develop clear goals that are consistent with agreed strategies; identifies priorities and assignments; adjust priorities as required; allocates appropriate amount of time and resources for completing works; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability:
Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; provide oversights and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings where applicable Managerial Competencies a. Leadership: establishes and maintains relationship with a broad range of people to understand needs and gain support; anticipates and resolve conflicts by pursuing mutually agreeable solutions.
2. Monitoring and Evaluation
Job Monitoring and Evaluation Specialist (RUDP) Organization MINISTRY OF INFRASTRUCTURE
Level H.III Reports To Permanent Secretary
No. of Positions 1 Deadline 10/Sep/2019
Job Description
• Duties and Responsibilities Basically, the project is implemented at the 6 secondary city districts and City of Kigali while the implementation coordination of 6 secondary cities and COK is under LODA SPIU.
• The M&E specialist at LODA SPIU will be preparing the M&E reports by gathering information and reports from districts and COK and submit to PCU at MININFRA for the review and consolidation.
• In view of this project line of reporting, the main objectives of this position is to help the Project Coordination Unit for strengthening its overall ability to monitor and evaluate project performance, generate comprehensive and regular reports, and facilitate evidence based feedback and decision making for the project.
• The key duties and responsibilities are as follows.
• To ensure that project implemented activities conform and contribute to national policies on urbanization.
• To develop and maintain an project M&E data across all components in accordance with the project implementation manual.
• To provide assurance that project implemented activities are for intended purpose of the RUDP and progressing well.
• To identify from the data/information gathered as part of M&E the bottlenecks and other shortcomings arising in the course of project implementation and make strategic recommendations.
• To closely monitor overall project implementation and report on its progress in accordance with required formats and frequency
• To collect and analyze data from all implementing entities at the national and district levels on project progress and performance
• To support LODA SPIU in project M&E and reporting and ensure the quality of reports
• To compile progress reports as required by the PIM (notably, quarterly progress report) and otherwise needed, for the Project Coordinator’s review and authorization to forward to the World Bank and other relevant stakeholders
• To provide guidance on M&E/reporting template for LODA SPIU and participating districts and plan for building the M&E capacity for the whole project in coordination with the LODA SPIU M&E specialist II. Scope of Work The M&E Specialist will perform the following tasks:
• Assist RUDP to Develop its Monitoring and Evaluation Framework and Plans
• In consultation with RUDP stakeholders, assist to develop the RUDP monitoring and evaluation framework
• Carry out an assessment of existing monitoring arrangements in RUDP and identify areas in need of improvement.
• Based on the project results framework and in close collaboration with M&E specialist at LODA SPIU, develop a simple and user friendly monitoring/reporting format that corresponds to project categories. Also develop guidelines for using the monitoring format.
• Assist secondary city districts and COK to implement the M&E framework, guidelines and the tools
• Prepare annual monitoring and evaluation plan consistent with M&E framework
• Capacity Building of M&E staff at district level (PIU), COK and SPIU- LODA
• Conduct M&E training needs assessment among M&E staff at all RUDP stakeholders through surveys and identify M&E capacity gaps.
• Develop appropriate training packages for RUDP in consultation with stakeholder’s demands and needs with a focus on filling the framework templates. LODA SPIU M&E Specialist input is necessary in conducting needs assessment and designing capacity building programs.
• Organize capacity building training for relevant M&E staff among RUDP implementing entities to minimize M&E capacity gaps.
• Prepare Quarterly and Annual reports to be submitted to the World Bank.
• Prepare quarterly and annual reports on project progress based on project activities and indicators; consolidate information received from the LODA M&E Specialist.
• Ensure proper filing of project documents being collected from all entities like monthly supervision report, safeguard related reports and so on.
• Review the M&E periodic reports prepared at District, COK and SPIU- LODA and submitted by the LODA SPIU M&E Specialist, help improve the quality of periodic progress reports from the six secondary cities.
• Based on the required data, develop the M&E reporting format for the districts and CoK in consultation with LODA SPIU M&E Specialist which will prevail all the necessary required information at central and local level
• Based on the comments shared by the development partner, to revise and improve quarterly reports and resubmit as necessary.
• Field Monitoring and Monitoring Report Writing.
• In support of LODA SPIU M&E Specialist, to jointly organize the on job monitoring field visit on the construction sites to District and COK level and support them on the use of monitoring techniques Guide M&E staff at District and COK to prepare and/or improve field monitoring reports and help them to disseminate for feedbacks III. Deliverables.
• Revised RUDP M&E Framework.
• RUDP M&E Plan.
• Revised RUDP M&E Formats/templates for districts and national level.
• Hands on tools for monitoring progress.
• Field Monitoring Reports in collaboration with LODA SPIU M&E Specialist.
• Training Completion Reports.
• Monthly Report of Works and Consultancies Performed.
• End of Assignment Report.
• Compiling information on the progress of project works.
Job Profile
• Qualifications Education and experience Master’s degree in social science preferably in development planning, economics or management; or Bachelor’s degree in such related fields but with at least 10 years of experience in monitoring and evaluation, results based management
• Academic degree in Engineering would be an added advantage.
• Sound knowledge of Rwanda’s development planning process and development plans.
• Knowledge and experience in designing M&E systems and conducting evaluations.
• At least five (5) years of experience(Master’s degree) in monitoring and evaluation, results based management.
• Excellent writing and analytical skill in drafting concept notes and reports.
• Understanding and knowledge of basic computer applications such as MS Words, Excel and data base management; and
• Experience in monitoring and evaluation with a background and interest in the analysis of socio- economic issues and related policy matters;
• Experience in data collection and quantitative analysis methods;
• The M&E specialist should possess excellent technical skills in socio- economic research and program and project performance assessment;
• Demonstrates broad knowledge and understanding of public sector, public financial management and project performance assessment ;
• Proven experience in data collection and data analysis using software tools such as MS excel, SPSS, STATA and other packages
• Experience in working with Development partner preferably World Bank or government system implementing World Bank funded projects is an added advantage; Language requirements: Fluent in Kinyarwanda, English and/ or French Competencies
• Demonstrate commitment and dedication towards RUDP demands.
• Proven organizational and inter- personal skills, ability to work in a multi- cultural team environment.
• Ability to work under tight deadlines.
• Essential computer skills in particular competency in the use of windows MS offices programs (Word, excel, Power points etc) Operational effectiveness:
• Results- driven and initiative- taking behavior.
• Ability to plan and organize work and establish priorities.
• Informed, sound and transparent decision- making skills.
• Thoroughly and methodically collects verifies and records data, demonstrating attentions to detail and identifying and correcting errors of his/her own initiative Orientation and Communication.
• Good interpersonal and networking skills.
• Ability to establish and maintain effective working relations with colleagues and seniors.
• Supports and encourages open communication in the team and facilitates team work.
• Ability to work under minimum supervision.
• Ability to work with multiple stakeholders from a wide range of disciplines and fields and having diverse and competing views and interests Professional Competencies.
Professionalism:
Ability to conduct data analysis using various methods. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Take responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work
Communication:
Speaks and writes clearly and effectively exhibits interest in having two- way communication; demonstrates openness in sharing information and keeping people informed.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals; shares credit for team accomplishments and accepts joint responsibility for team shortcomings and overall responsibilities
Planning and Organizing:
Develop clear goals that are consistent with agreed strategies; identifies priorities and assignments; adjust priorities as required; allocates appropriate amount of time and resources for completing works; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability:
Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; provide oversights and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings where applicable Managerial Competencies
Leadership:
establishes and maintains relationship with a broad range of people to understand needs and gain support; anticipates and resolve conflicts by pursuing mutually agreeable solutions
3. Procurement Specialist
Job Procurement Specialist (RUDP) Organization MINISTRY OF INFRASTRUCTURE
Level H.III Reports To Permanent Secretary
No. of Positions 1 Deadline 10/Sep/2019
Job Description
Duties and Responsibilities The duties and responsibilities of the procurement specialist among others will include:
• Prepare and regularly monitor the project procurement plan in line with the project objectives and duration and make sure activities are implemented on time.
• Following RPPA or World Bank Standard Bidding Document and Request for Proposal Documents for the projects to be procured at Project Coordination Unit (PCU) and upon request to assist stakeholders (LODA, COK, 6 Secondary Cities) in preparing technical specifications or terms of reference, tender documents or request for proposals, bids evaluation reports and review of the documents prior to submission to RPPA or World Bank for no- objection/approval as the case may be.
• Follow up of bid securities, proforma invoices and performance securities and ensure the validity and timely release by the procuring entity •Initiate and coordinate the procurement process for all shopping methods, and provide support in the selection of the short lists and pre- qualification of suppliers where necessary.
• In cases of procurement actions requiring Development Partners “no objection” coordinate the dispatch of procurement documents to Development Partners, monitor timely response on issuing “no objections” at different levels of the procurement process and follow- up accordingly.
• Monitor and ensure timely responses to procurement questions raised by the Development Partners to the respective procuring entity
• Follow- up with the short listed Specialists within 10 days of request for proposals dispatch and ensure their participation in the procurement exercise.
• Participate in the Tender Evaluation Committee meetings when tasked by the chief budget manager
• Prepare the minutes of the evaluation committee meetings, and request for “no objection” letters, where necessary for tenders procured under Rwanda Urban Development Project.
• Provide support in preparation of the final contracts, and ensure timely distribution of all relevant procurement documents and contract to all stakeholders including the Development Partners.
• Develop and maintain reporting system for procurement of works, goods and services at project coordination unit for smooth follow up procured tender across all stakeholders
• Prepare periodic status reports (monthly, quarterly and annually) on the procurement of goods and services under the project and keep informing Development Partners informed of procurement status.
• Carry out other relevant duties that may be assigned by the Rwanda Urban Development Project Coordinator Deliverables
• Preparation of Project Procurement Strategy Development Document for the new project (RUDP 2) under preparation
• Undertake stocktaking of capacity gaps in E- procurement systems, public procurement laws, procedures and standard practices in place in comparison with new World Bank procurement guidelines so as to harmonize the procurement procedures across all RUDP implementing agencies
• Provide specialist advice to RUDP Coordinator and RUDP implementation Stakeholders on procurement policy, procurement planning, contract formation and contract management activities, including, contract variations, and renewal and extension strategies.
• Prepare monthly, quarterly and annual reports on implementation of the procurement plan and annual implementation plan.
• Timely uploading of the post review contractual documents in the systematic tracking of exchanges in procurement.
Job Profile
Qualifications Education and experience
• CIPS, master’s degree in Procurement or project management with 3 years of working experience in procurement field or Bachelor’s Degree in procurement or project management with 10 years of working experience in procurement field as Procurement Officer in public institutions or Government/Donor funded projects.
• Having prior knowledge of World Bank procurement guidelines.
• Prior knowledge of the public financial management capacity gaps in districts and their subsidiary entities.
• Ability to impart public procurement knowledge and skills to procurement practitioners under his/her responsibilities.
• Having strategic skills, innovative and programmatic in problem solving that actively shapes, drives and provides high level contributions for effective management of the project.
• Demonstrated ability to deliver high quality outputs while working under pressure and within tight time schedules, as well as providing effective implementation support.
• Having Strong and confident communication skills, particularly in high level discussions as well as strong relationship building and management skills.
• Strong interpersonal, leadership, and coaching skills and orientation as a team member.
• Fluent in Kinyarwanda and English or French with excellent writing and verbal communication skills especially report writing skills and fluency in English, the fluency in both in English and French being an added advantage. Language requirements: Fluent in Kinyarwanda, English and/ or French Competencies
• Demonstrate commitment and dedication towards RUDP demands
• Proven organizational and inter- personal skills, ability to work in a multi- cultural team environment
• Ability to work under tight deadlines
• Essential computer skills in particular competency in the use of windows MS offices programs (Word, excel, Power points and Systematic Tracking of Exchanges in Procurement (STEP) Operational effectiveness.
• Results- driven and initiative- taking behavior.
• Ability to plan and organize work and establish priorities Informed, sound and transparent decision- making skills.
• Thoroughly and methodically collects verifies and records data, demonstrating attentions to detail and identifying and correcting errors of his/her own initiative Orientation.
Communication:
a Good interpersonal and networking skills.
Ability to establish and maintain effective working relations with colleagues and seniors.
Supports and encourages open communication in the team and facilitates team work Ability to work under minimum supervision.
Ability to work with multiple stakeholders from a wide range of disciplines and fields and having diverse and competing views and interests Professional Competencies Professionalism: Ability to conduct data analysis using various methods. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities.
Take responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication:
Speaks and writes clearly and effectively exhibits interest in having two- way communication; demonstrates openness in sharing information and keeping people informed. Teamwork: Works collaboratively with colleagues to achieve organizational goals; shares credit for team accomplishments and accepts joint responsibility for team shortcomings and overall responsibilities
Planning and Organizing: Develop clear goals that are consistent with agreed strategies; identifies priorities and assignments; adjust priorities as required; allocates appropriate amount of time and resources for completing works; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability:
Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; provide oversights and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings where applicable Managerial Competencies.
Leadership:
establishes and maintains relationship with a broad range of people to understand needs and gain support; anticipates and resolve conflicts by pursuing mutually agreeable solutions
4. Public Financial Management Specialist (RUDP
Job Readvertisement:Public Financial Management Specialist (RUDP) Organization MINISTRY OF INFRASTRUCTURE
Level H.III Reports To Permanent Secretary
No. of Positions 1 Deadline 10/Sep/2019
Job Description
• Duties and Responsibilities Ensure that withdrawal requests for reimbursements from WB are prepared and submitted to the GoR and to WB through MININFRA on a timely basis and in accordance with WB procedures to replenish the Designated Account(s).
• Ensure that Statements of Expenditures (SOEs) supporting withdrawal requests accurately reflect qualifying project expenditures and that underlying documents that verify these expenditures are retained and available for review as required.
• Ensuring periodic (at least quarterly) reconciling project records with WB records relating to disbursements from the WB Credit. Project records and bank statements should be reconciled more frequently, at least monthly.
• Ensure timely preparation and distribution of integrated quarterly financial management and project management reports and annual project financial reports and statements required by WB, under the provisions of the Financing Agreement, as well as by the Government of Rwanda. Provide any special financial reports that may be required from time to time on specific aspects of project’s financial progress or position as may be requested by WB and/or the Government.
• Ensure that annual project budgets are consistent with agreed program activity levels and expenditures and that budgetary allocations for the project are available to meet projected cash flow requirements for contract payments, pending reimbursement by WB, and for administrative expenditures.
• Work hand in hand with the external auditor during the auditing exercise of the project for the given financial year period and ensure that effective annual audits are timely commenced and completed in accordance with the WB requirements; Work with LODA.
• SPIU to provide capacity building to the financial management staff at Districts level and COK especially in reporting formats for the World Bank and to update the financial status of the project on quarterly basis Guide LODA.
• SPIU to provide capacity building to the financial management staff at Districts level and COK to ensure that the financial reports enable monitoring the financial viability of the projects developed under RUDP, but also enable third parties (GoR, WB, and auditor) to assess the financial health of the Districts and CoK.
• Oversee all project implementers in financial management, accounting and reporting for projects.
• Initiate a template for filling of all financial expenditures incurred by all implementing agencies and to update the status of financial stand of the project Support LODA
• SPIU to monitor, guide, control, and approve the work of the special PFM consultants hired for analytic and advisory work and training on the field of revenue and expenditure management.
• Regularly compile all local entities’ reports, SPIU and Districts reports and submit to World Bank. Deliverables.
• Preparing the consolidated monthly report and financial statement using the format issued by the Ministry of Finance and Economic Planning and to be submitted to MINECOFIN not later than 15th date of each month.
• Preparing the quarterly and annual consolidated report and financial statement that captures the expenditures with respect to component allocated budget and submitted to the World Bank within the given specified reporting period.
• Preparing the monthly withdraw application and to be submitted on Monthly basis in the client connection for replenishment purpose.
• Reviewing the project spending and advising the stakeholders any required budget relocation to improve on the project budget disbursement and effective project management.
Job Profile
Education and experience
• Master’s degree in finance/accounting management, or related field with 5 years of experience in financial management positions or Bachelor’s degree in the same field with 10 years of working experience in financial management positions.
• The Public Financial Management Specialist should hold a valid professional accounting qualification that is recognized in Rwanda and should have at least 10 years post qualification experience in a senior accounting position in a public or private sector.
• Possessing an accredited certificate in either ACCA or CPA is an added advantage
• Having proven track of record in the World Bank operations or other donor funded operations is a bonus. This would include experiences in revenue and expenditure management and procedures and familiarity with the respective regulations, rules, and procedures in Rwanda;
• Having strategic skills, innovative and programmatic in problem solving that actively shapes, drives and provides high level contributions for effective management of the project.
• Demonstrated ability to deliver high quality outputs while working under pressure and within tight time schedules, as well as providing effective implementation support.
• Good working level of familiarity with modern financial management systems, including financial accounting systems, budgeting and control system, and computer skill are essential.
• Strong interpersonal, leadership, and coaching skills and orientation as a team member;
• Excellent writing and verbal communication skills especially report writing skills and fluency in English. Language requirements: Fluent in English and Kinyarwanda Knowledge in French is an added advantage Competencies
• Integrative Skills. – Working to develop an integrated view across all facets of current sector.
• Knowledge and Experience in Development Arena – Understands policy making process; distills operationally relevant recommendations/lessons for clients.
• Policy Dialogue Skills – Identifies and assesses policy issues and plays an active role in the dialogue with the government and/or other stakeholders.
• Financial Policy, Strategy, and Institutions – Familiarity with financial policies, strategies, institutions, and regulations.
• Lead and innovate – Develops innovative solutions.
• Deliver Results for Clients – Proactively addresses clients stated and unstated needs.
• Collaborate within Teams and Across Boundaries – Collaborates across boundaries, gives own perspective and willingly receives diverse perspectives.
• Create Apply and Share Knowledge – Applies knowledge across WBG to strengthen solutions for internal and/or external clients.
• Make Smart Decisions – Interprets a wide range of information and pushes to move forward.
• Business Judgment and Analytical Decision Making – Gathers inputs, assesses risk, considers impact and articulates benefits of decisions for internal and external stakeholders over the long term.
To apply:
