Job Description
Finance Manager – Rwanda Schools and Systems Activity
FHI 360 is a global development organization, with a rigorous, evidence-based approach to human development. Our team of professionals includes experts in health, nutrition, education, economic development, civil society, environment and research. FHI 360 operates from over 60 offices with more than 4000 employees in the United States and around the world. Our commitment to partnerships at all levels and our multi-disciplinary approach allows us to have a lasting impact on the people, communities and countries we serve by improving the lives of millions We are currently seeking qualified candidates for the position of Finance Manager for the Schools and Systems (S&S) USAID-funded project in Rwanda.
Project Description
The Rwanda Schools and Systems Activity will strengthen the education system to enable all pre-primary and lower primary school and classroom environments to be of high quality, inclusive, and focused on learning of foundational reading skills. Specifically, five-year activity will improve learning outcomes by focusing on increasing Kinyarwanda literacy skills of boys and girls through primary 3 (P3) through four intermediate results: (1) Pre-primary education system enhanced to develop, promote and improve emergent literacy, (2) Lower primary reading classroom instruction improved, (3) School environments improved for increased lower primary reading outcomes, and (4) Education systems management strengthened for improve literacy outcomes. The Schools and Systems Activity will include a focus on learning for children with disabilities to ensure project approaches reach all children.
Position Description
The Finance Manager will provide overall financial and accounting Leadership to the Schools and & Systems activity project in Rwanda. His/her responsibilities include monitoring project finances, Preparing weekly cash requests, reviewing and posting transactions into GFAS financial system, preparing project budgets, managing financial reporting to clients, ensuring adherence to funder rules and regulations, coordinating with the Regional Office and headquarters on financial information required on the project, providing financial technical assistance to develop the capacity of FHI 360 partner organizations and entities in the country, and acting as a resource for project staff on finance-related issues. Provides leadership and technical guidance for compliance with Generally Accepted Accounting Procedures (GAAP).
Job Summary/Responsibilities
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Provides leadership and support for all project financial management areas including, accounting, payments, reporting systems and procedures.
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Directs and manage the Schools and Systems Activity project budget in accordance with the approved annual budget and monitors the expenditures on an on-going basis.
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Oversees the timely completion and accuracy of monthly financial reports in GFAS and other reports required by USAID and FHI360 Management.
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Review all financial transactions and reports before escalation to the next level
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Responsible for the maintenance of adequate financial resources in-country to support monthly program operations and subrecipients reimbursements.
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Ensures all activities related to financial management are carried out in conformance with policies and procedures established by FHI 360 and the funder.
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Coordinates with related staff to ensure that project budgets, accounting, and fiscal control procedures are implemented effectively.
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Review and approve the termination payment for all Field Office staff
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Oversees the pre-award assessments of new implementation agencies and guides the subaward budget development with country office staff.
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Oversees the monitoring and review of subaward financial reports to ensure compliance with subaward budgets and FHI 360 policies.
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Provides recommendations and consult with management on financial projects and compliances.
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Develop and maintain effective working relationships with regulatory institutions, consultants, management and staff
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The position duties require broad conceptual judgment, initiative and ability to deal with a wide range of finance issues.
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Works with confidential data, which if disclosed, might have significant internal and / or external effect.
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Examine and review documents related to the monthly accounting closure of the Rwanda country office.
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Analyze and submit to the Region and headquarters in time the monthly accounting documents for Rwanda country office
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Keeps abreast with the latest trends in financial accounting and mentor staff.
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Build and train staff on financial policies and procedures, GAAP practices and client relationships.
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Provides support to the internal and external audit functions.
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Performs other related duties as assigned by supervisor.
Responsibilities
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Provide leadership to financial aspects of the project, including general administrative processes, financial management, sub award management, accounting, and logistics.
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Establish and maintain sound and transparent accounting and fiscal control procedures for financial, sub award and operations aspects of project.
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Ensure compliance of financial and operations systems with FHI 360 policies and procedures, USAID rules and regulation, award requirements, and Government of Rwanda laws.
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Develop, analyse and monitor program budgets; monitor and track obligations and expenditures against budgets.
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Advise senior leadership regularly on matters related to finance.
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Provide technical assistance, as needed, to local partners on financial compliance and reporting.
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Prepare and submit annual and quarterly financial and accrual reports to USAID.
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Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by USAID.
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Liaise with internal and external auditors in the review of project financial management.
Minimum Qualifications:
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Master’s Degree or higher in Accounting, Finance, Business Administration or related field is required; or a bachelor’s or certifies accounting degree with 8 years’ experience.
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At least seven years of relevant experience in administrative and financial management, including overseeing the finance and operations of equally large and complex projects.
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Familiarity with USG rules and regulations is required.
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Knowledge in generally accepted accounting, budgeting, and fiscal control principles.
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Demonstrated experience and skills in developing and managing large budgets.
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Relevant skills in automated accounting software systems and database spreadsheets.
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Experience building capacity in financial management of community-based organizations and implementing partners.
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Demonstrated ability to create and maintain effective working relations with NGO partners, community-based organizations and international donor agencies.
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Demonstrated leadership qualities in financial management expertise
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Strong interpersonal, writing and oral presentation skills in English.
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Ability to work independently and manage a high-volume workflow.
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Relevant computer software skills and familiarity with accounting software (including, at a minimum, the standard applications in MS Office).
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Excellent interpersonal skills and experience establishing and maintaining good relationships with a wide variety of professionals and organizations.
The above statements are intended to describe the general nature and level of work and are subject to modification. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
We offer competitive compensation and a package of exceptional benefits. Please visit the FHI 360 Career Center at http://www.fhi360.org/careers for a list of all open positions.
FHI 360 is an employer with equal opportunity and affirmative action. FHI 360 is committed to providing equal employment opportunities regardless of race, color, religion, gender, sexual orientation, national or ethnic origin, age, disability or veteran status in policies, programs, or activities.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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