Job position at Rwanda Governance Board:Title:Procurement Officer (Deadline:17/Jul/2019)

Level 5.II

Reports To Secretary General

No. of Positions 1

Deadline 17/Jul/2019

Job Description

FUNCTIONS AND TASKS

 Prepare the annual Procurement Plan 

•  Collect information on tenders to be issued in a given Financial year.
•  Participate in the planning and budgeting process of the Institution.
• Prepare the procurement plan.
• Submit the procurement plan Management for approval.
•  Submit the procurement plan to RPPA and publish on the institution’s website.

Execute Procurement Plan 

• Follow up on the timely preparation of technical specifications/ToRs.
•  Prepare of tender documents.
•  Produce tender notices.
•  Distribute tender documents and receive from bidders.
•  Open and evaluate bids.
•  Prepare notification letter for bidders and recommend contract awards.

 Ensure proper Contract administration 

•  Organize and participate in contract negotiation.
• Provide information/support documents for contract drafting to the Legal affairs officer.
•  Follow- up of contract execution and completion in collaboration with the user department.
•  Prepare certificates of completion for suppliers.
•  Serve as Secretary to the institution tender committee.

Ensure the implementation of procurement laws and regulations 

• Produce and submit timely monthly report to RPPA on procurement plan progress.
• Produce procurement report as required by a funding Institution or donor.
•  Facilitate Procurement Audit.
•  Ensure a proper and safe filling system for procurement information.
•  Submit periodical reports to the Secretary General.
•  Ensure compliance to procurement laws and regulations (transparency, integrity and equity etc.)

 Job Profile

A0 in Procurement, Management, Public Finance, Economics, Law, Accounting.

Key Technical Skills and Knowledge required: 

• Extensive Knowledge of state procuring and contracting laws and regulations.
• High Analytical Skills.
• Negotiation Skills.
•  Knowledge of basic business and purchasing practices.
• Excellent Communication Skills.
•  Knowledge of state contracting laws, regulations and procedures.
• Knowledge of grades, qualities, supply and price trends of commodities.
•  Time Management Skills.
• Decision making Skills.
•  Computer Skills.
• Fluent in Kinyarwanda, English and / or French; knowledge of all is an advantage.

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