1. Warehouse Supervisor
Job Description
Title: Warehouse Supervisor
Location: Kigali
Reports to: Maintenance Manager
Responsibilities:
In the position of the Warehouse Supervisor, the employee shall have the following responsibilities
- Ensure that the Company Policies are fully understood and followed at the Power Plant (including Company Essential information _ Company Values, Anti-Corruption, Supplier Code of Conduct, Health Safety & Environment, obligations to local communities, etc)
- Ensure the Health, Safety & Environmental obligations with respect to Company Policies, Lenders & other legislations (locally or regionally) are strictly followed and are timely reported.
- A close follow-up of Health, Safety & Environmental (HSE) activities on site with respect to Power generation at the Power Plant. Additionally, ensuring that the main procedures are duly implemented and followed, for instance: Permit To Work (PTW), Job Safety and Environmental Analyses (JSEA), Lock-Out/Tag-out (LOTO) procedures are being respected; Safety rules are being respected _ correct wearing of PPEs, site access control, vehicle management, incident reporting etc. HSE site and work inspections are being done (including inspection level 1 and level 2 as per Company policies)
- Be a project sponsor incorporate environmental and social responsibility activities undertaking by Company & Company Ltd
- Ensure respect of Company and Company information confidentiality obligation.
- Own, implement, and curate the Company Warehouse Management Procedure in consultation with the relevant stakeholders
- To lead, empower and manage warehouse direct reports in a manner to meet the warehouse objectives. Additionally, support the line manager to run a 3-month induction for trainees with clear learning outcomes and assessment at the end of the probation period
- Submit timely to the management and relevant stakeholder the inventory levels report monthly
- Determine and track the most important warehouse KPIs and share the summary report timely to the management on a monthly basis
- Controls inventory levels by conducting confirmatory physical counts; reconciling with data stored in the system (SAP, C-Works, and any other system) for consistency and actuals in financial records and reporting.
- Safeguards warehouse operations, processes, and contents by establishing and monitoring adherence to security protocols and procedures
- Liaise with logistics responsible to review the timeliness of scheduled deliveries with an aim of reducing risks to the organization. For instance, when claiming for transport and handling damages, wrong deliveries making timely core returns and tools or spare part warranties.
- Lead in conducting quarterly inventory and tool store audits to ensure improved accuracy of inventory levels reports.
- Work with material end-users to establish minimum stock, set re-order, and track inventory levels with an emphasis on safety spare parts and key supplies such as fuels and chemical consumables
- Ensure placement of requisitions for stock replenishments and new supplies are done in a timely manner
- Embrace warehouse processes and procedures with aim of having a consistent continuous improvement.
- Keep abreast of the latest development in warehouse information technology tools and techniques so as to leverage by the adoption of the same for efficiency and quality improvement of warehouse processes
- Supervise and continuously monitor direct reports’ utilization rate with a target to optimize warehouse workflow
- Communicate and collaborate with other team members while actively participating in continuous improvement of quality using 5 whys as a root cause analysis tool.
- Keep track of expenses related to fuel and storage and ensure to alert the management whenever there is deviations (excesses or deficits)
- Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement
- Ensure that original equipment manufacturers (OEMs) instructions are implemented and followed as required for economical and safe operation and maintenance of equipment.
- Act immediately and responsibly in case of fire, gas release, emergency alarm, and accident with aim of minimizing property damage, casualties or fatalities on site as may be assigned.
- Regular communication, planning with site managers, maintenance supervisor, and marine engineer.
- Participate actively in Management of Change (MoC) proposal and reviews.
- Timely seek the support of equipment servicing team for technical and product-specific inventory knowledge utilizing available principles
- Actively analyze and prepare for planned outage (maintenance) requirements such as parts, tools and consumables escalating timely any notes on their technical and financial deviation.
- Perform other activities as may be assigned by the Line manager /maintenance manager from time to time.
Qualifications
- Bachelor of Procurement or equivalent to that degree/ Engineering diploma with relevant experience
- 5 years + experience (at least 04 years experience in a related field)
- Previous experience with SAP Inventory management module is an added advantage
- Good level (written and spoken) in English and French (optional)
- Proficiently in Microsoft Office products such as MS Word, MS Excel, MS Outlook, PowerPoint & Adobe Pdf.
Skills
- Actively participate and enhance teamwork.
- Keep excellent work-relationship in the O&M team and with co-workers.
- Observe HSE rules and ensure their application in day-to-day activities.
- Keep the excellent relationship with the local community and authorities
- Good verbal and written communication skills and ability to utilize 3Cs
- Familiarize with Company health and safety standards and the ability to enforce company HSE standards as well as environmental management plans as required providing a safe and healthy worksite
- Proficiently in Microsoft Office products such as MS Word, MS Excel, MS Outlook, PowerPoint, MS Teams.
- Good level (written and spoken) in English
How to apply:
You can apply by Application Form to fill in our application form. The deadline for receiving applications is June 20th, 2021
Only shortlisted candidates will be contacted.
2. Procurement Coordinator
Job Description
Position Title: Procurement Coordinator
- Using specifications of materials/equipment and services provided by the requestor, ensure to source for relevant vendors in accordance with Company procurement policies.
- Liaise with the Company Facilities Manager, the O&M team, and Finance Manager to identify current and future procurements for material, goods, services, and equipment.
- Ensure that current/future procurements and purchases are in line with the procurement plan and scheduled appropriately to ensure proper and quick delivery.
- Negotiate for favorable pricing and establishing realistic delivery schedules.
- Advise the management/requestor on purchase decisions based on the prices quoted, the quality offered, and lead time.
- Establish and negotiate contract terms and conditions and maintain vendor relationships in liaison with the CG Legal Team.
- Implement and contribute to the development of contract management plans, resolving issues, monitoring performance, and negotiating contract variations through effective vendor relationships to enhance business outcomes.
- Participate in the drawing up of contracts ensuring that suitable and adequate Services
- Level Criteria are set and are legally sound while ensuring the most advantageous balance of quality and cost is achieved.
- Conduct regular meetings with different Company teams to ensure that procurement planning is aligned with the procurement schedule & maintenance activities/services.
Job Description
- Meet regularly with the Finance Manager to ensure that planned procurements/transportation costs are fully aligned with the budget and cash flow projections.
- Ensure that orders for material, goods, services, and equipment with local, regional, and international vendors are in accordance with Company procurement policies and best practices & other local legislations; Ensuring compliance with Company’s Vendor compliance procedures and conditions.
- Follow up with vendors regarding the status of orders, changes to orders/deliveries, and associated troubleshooting needs; Additionally, ensure that the internal requesters are made aware in due time of progress or any change.
- Ensure proper coordination with the Company finance team to request and track vendor invoices.
- Ensure that all procurement/logistics-related documents (contracts, payment terms, etc.) are properly documented.
- Prepare a Procurement Tracker for local and international purchases that contains information required by Requester, Ware-House Supervisor, Facilities Manager, and Finance Department.
- Ensure that the procurement team.
- Liaise with service providers and vendors effectively (while respecting the CG Supplier Code of Conduct).
- Spare parts &Tools/Services orders are sent to appropriate suppliers/manufacturers etc.
- Follow up for timely delivery of spare parts & Tools/execution of services.
- Participate in the quality of goods and services delivered.
- Maximize utilization and efficiency of equipment deliveries.
- Develop and design stock control systems and logistics monitoring systems to ensure the security of property.
- Maintain close follow-ups with the store supervisor on stock levels.
- Follow up with the vendor on delivery and having all logistics around delivery arranged for smooth delivery.
- Ensure reconciliation of quantity, quality, or value discrepancies with the vendor liaising with the warehouse team.
- Work closely with customs, service providers, suppliers, and Freight/Transit/Logistics Manager & Companies to ensure imported goods/services are timely expedited and duties are properly accounted for.
- Manage closely the procurement team and sure an efficient and smooth process.
- Ensure the efficient, timely, and economic procurement of goods and services needed for the Company, delivery and construction, and any other area of operation or investment related to the Company’s Power Plant, the barge, and its outlying areas within the appropriate statutory constraints.
QUALIFICATIONS
- Bachelor’s degree in procurement, Supply chain management, or an equivalent with relevant experience.
- Proven experience in managing supply chain operations
- Good level (written and spoken) in English and French is an added advantage.
- Proficiently in Microsoft Office products such as MS Word, MS Excel, MS Outlook, PowerPoint & Adobe Pdf.
- Good experience in using supply chain software and tools like SAP
How to apply:
You can apply by Application Form to fill in our application form. The deadline for receiving applications is June 20th, 2021
Only shortlisted candidates will be contacted.
3. B2B Sales Officer
Job Profile: B2B Sales Officer
INTRODUCTION
ITM Africa is a Human Resource firm specializing in HR solutions mainly recruitment, staff outsourcing, training, HR consultancy, and business-to-business (B2B) services.
As part of its B2B services, ITM Africa is an official partner with Pesachoice Ltd, a technology company that has developed a human resource software named MIDAS HR.
ITM Africa is mandated to market and sell the MIDAS HR software on behalf of Pesachoice Ltd.
ROLE
As the B2B Sales Officer at ITM Africa Ltd, you will be in charge of prospecting, pursuing, and generating new users of the MIDAS HR Software on behalf of Pesachoice Ltd.
What you will do:
- Promote and distribute the MIDAS HR software to prospects.
- Be a support for prospects in order to provide them with all commercial information about the MIDAS HR software.
- Explain the functioning of the software and establish a relationship between PesaChoice and end customers to finalize a sale.
- Participate in the updating of Pesachoice clients’ database.
- Submit weekly and monthly activities report to ITM Africa and Pesachoice.
You will be the right fit if:
- You have a bachelor’s degree in any Business related field.
- You have at least 2 years experience in sales
- You are business-oriented and results-driven.
- You have good interpersonal skills.
- You can adapt and be on the lookout for new ideas.
- You can work independently and take initiative.
- You can speak fluently English and Kinyarwanda (French is a plus).
How to apply:
You can apply by Application Form to fill in our application form. The deadline for receiving applications is June 20th, 2021
Only shortlisted candidates will be contacted.
4. Country Manager
Country Manager-Job Profile
About us:
ITM Rwanda is the subsidiary of ITM Holding and a part of the East Africa Division. ITM Holding
is an international company specializing in all HR solutions among other solutions. ITM offices
are based in South Africa, Germany, DRC, Angola, Tanzania, Kenya, and Nigeria.
We are currently looking for a highly motivated and driven and competent Country Manager
to join our office in Kigali.
For more information, please visit https://itmafrica.rw/
Role:
As the Country Manager, you will lead all operations to ensure the profitability of the company. Your responsibilities include coordinating quality service delivery of all activities of ITM, ensure the strict implementation of the operational strategy as well as coach and mentor the team.
You will be responsible for developing the business in line with the overall profits’ objective and vision of ITM Holding. As the brand ambassador, you will foster fruitful relationships with partners present and future.
Job Location: Kigali, Rwanda
What you will do:
As the Country Manager, your key responsibilities and deliverables will include: Strategy, People & Operations
- Identify service organizations in consultation with the Operations and Executive Management.
- Identify financial goals of the company, in accordance with the action plan of the office.
- Develop and impose the ITM brand in selected services by the quality of work.
- Respect and enforce the standards and procedures in quality management.
- Ensure a consistent improvement of the work atmosphere.
- Ensure staff motivation, growth, and performance
- Report monthly on office activities.
- Perform any other tasks requested by the executive management.
Revenue Generation
- Sales
- Ensure total achievement of the set financial target to the company by the holding.
- Develop sales targets for the office, examining growth opportunities, enabling sales improvements, product development, and taking responsibility for the department’s performance against targets.
- Define and communicate the business KPIs and targets to departments on a regular basis.
- Business Development
- Analyse market behaviour including market segments, buying trends, and competitor analysis. Defines data-driven action strategies to consistently optimize the business’s commercial performance.
- Analyse sales performance for the purpose of reporting sales strategy successes, weaknesses, and opportunities to management.
- Identify areas of improvement in sales strategies with a view of establishing actionable insights to enhance sales and business profits.
- Conduct regular research on the latest market best practices and trends to constantly keep the business ahead of other players and securing a greater market share.
You will be the right fit if:
- You hold a Master’s degree in Business, Human Resources, or equivalent field.
- You have significant experience of at least 5 years in a Managerial Position.
- You have good knowledge of monitoring, budgeting, and forecasting.
- You have the following core skills: Integrity, and Versatility.
- You have excellent interpersonal and communication skills.
- You are proficient in Microsoft Office (Excel, PowerPoint, and Word).
- You can fluently speak English, French, and Kinyarwanda.
You can apply by Application Form to fill in our application form. The deadline for receiving applications is June 20th, 2021
Only shortlisted candidates will be contacted.
