Job title: Administrative Assistant
Office: Southern and Central Africa and Nigeria Region – SCAN
Responsible to: SCAN Area Directors
Location: Kigali, Rwanda
Closing date: June 10th2021
Mennonite Central Committee (MCC) is a worldwide ministry of Anabaptist churches. MCC is a global, nonprofit organization that strives to share God’s love and compassion for all through relief, development, and peace. In all our programs we are committed to relationships with our local partners and churches. As an Anabaptist organization, we strive to make peace a part of everything we do.
The Administrative Assistant (AA) works closely with and reports to the Area Directors (ADs). The ADs supervise MCC programs in Southern and Central Africa and Nigeria. The ADs travel frequently, and the role of the AA is to keep the office running smoothly with all administrative tasks and support services.
The AA must ensure a high standard of communication in both English and French with various persons and groups that relate to the ADs’ office, and a high standard of organization for projects and systems. The AA will also support the ADs with admin and report preparation, travel and hosting logistics, and other projects and duties as assigned by the ADs.
Tasks for Administrative Assistant
- Manage financial transactions such as filing and record keeping, invoices, expense claims, preparing reports using FasWin
- Coordinate travel and meeting schedule for the ADs and guests, assist with workflow by identifying significant upcoming events and managing preparations as required
- Organize meetings (in-person and virtually) as required by the ADs: planning meeting logistics, gathering and distributing meeting materials, and taking and distributing minutes
- Alert ADs to unusual circumstances or urgent communications that require the ADs’ intervention
- Provide both written and oral translation of meetings, reports, contracts, and other documents to and from French, as required
- Annually, review PlanWin for each program and prepare a document for ADs
- Responsible for compiling Annual Plans and Annual Reports which the ADs review
- Assist the Africa HR Coordinator with planning and hosting regional events such as orientations, re-entry and retreats and helping solve any problems that may arise during these events
- Coordinate and implement travel and logistic for regional office
- Any other duties as assigned
Major Responsibilities:
- Administrative Support – 80%
- Finance support – 10%
- Organizing and Communications support – 10%
Qualifications, skills/abilities, and personal qualities:
- University degree in Administration or Communication with at least 2 years of experience in the INGO sector
- Exhibit a commitment to a personal Christian faith and discipleship; active church membership; and nonviolent peacemaking
- Fluent in both verbal and written French and English communication skills, including the ability to translate documents and interpret between these two languages
- Excellent interpersonal skills
- Confident and efficient in dealing with international staff, country offices and other stakeholders
- Highly organized and proficient in computer based narrative documentation, data entry, filing, and spreadsheets
- Demonstrated initiative with the ability to work independently and to deal with situations and issues persistently and pro-actively
- Ability to deal with confidential information in an appropriate and professional manner
- Flexible, willing to learn and able to accept feedback
- Willing and available for overtime work, particularly before and during meetings
- Previous cross-cultural experience and understanding is preferred
- Holding a Driving License Cat B would be an advantage
Interested candidates should submit their curriculum vitae, academic records with a cover letter explaining why they are interested in the position and highlighting the particular personal attributes which make them ideally suited for the role.
Please note that only applications submitted the email will be considered.
Applications should be submitted to scanrecruitment@mcc.org by June 10th2021.
Responses will only be provided to shortlisted candidates. If you do not hear from MCC by June 18th, consider your application unsuccessful.
