6 Job opportunities at NATIONAL PUBLIC PROSECUTION AUTHORITY (NPPA) :Deadline: Jun 2, 2021

1. Translator

Job description

• Translate all documents assigned to him/her in three language: Kinyarwanda, English and French according to directives given to him by the National Public Prosecution Authority;
• Make modifications, rectifications, proofreading and revisions of the texts according to the NPPA recommendations;
• Bring the translated documents to be send abroad to the notary public for notification before being dispatched to various destinations;
• Perform any other tasks in relation to its field as may be assigned to him/her by the Prosecutor General.

2. Seized and Confiscated Assets Officer

Job description

– To gather all information related to confiscated and seized assets;
– To check regularly confiscated and seized assets where there are and verify the situation in which they are;
– To propose to Director several measures that can be taken to that they can not be destroyed;
– To propose to Director strategies aiming at reducing quantity of confiscated and seized assets;
– To participate in drafting of policy related to appropriate management of confiscated and seized assets;
– To make regularly inventory of all confiscated and seized assets with situation of each item and submit lists to the Director;
–  To perform any other tasks as assigned by his/her Director.

3. Secretary to Finance Unit

Job description

-To provide administrative support to Director of Finance
-To Receive, record and distribute all incoming and outgoing mails, invoices and other financial documents.
-To Establish and maintain the general filing system and file all correspondences and payments.
-To Receive and provide clear guidance and orientation to NPPA Suppliers.
-To Prepare administrative reports of Unit.
-To Perform any other duties as assigned from time to time by the Supervisor.

Job Profile
Advanced Diploma in Secretarial Studies

Experience: 0

Bachelor’s Degree in Secretarial Studies

Experience: 0

Bachelor’s Degree in Public Administration

Experience: 0

Bachelor’s Degree in Administrative Sciences

Experience: 0

Bachelor’s Degree in Sociology

Experience: 0

Bachelor’s Degree in Management

Experience: 0

Advance Diploma in Office Management

Experience: 0

Bachelor’s Degree in Office Management

Experience: 0

Bachelor’s Degree in Business Administration

Experience: 0

Skills

• Integrity
• Creativity/innovation
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Resource management skills
• Analytical skills
• Problem solving skills
• Decision making skills
• Time management skills
• Risk management skills
• Results oriented
• Digital literacy skills
• Fluency in Kinyarwanda, English and/ or French. Knowledge of all is an added advantage

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4. Criminal Record Officer 

Job description

•  Receive and process complaints of those who apply for criminal record certificates and make investigation if necessary.
•  Processing, checking and granting the criminal record Certificate to the applicants requested in the country and through embassies
•  Perform any other tasks as assigned by his/her supervisor.
• Identify the persons convicted by Jurisdictions to be registered;
• Identify the  persons wanted by Justice to be registered;
• Collect the data of the convicted and wanted persons;
• Prepare data to be filed in software;
• To supervise the registration of convicted in the criminal record software
• Updating a database of information based on the person convicted by the court
• Prepare the required reports.

5. Legal Research Specialist 

Job description

6.Internal Resources Management Specialist at Intermediate Level 

Job description

•  Ensure all staff signed their performance contract on time and their compliance with duties and annual plan of action;
• Provide advice and assistance when conducting staff performance evaluation;
• Provide advice and recommendations on actions to be taken for performing staff (rewords) and non performing staff (sanctions)’
• Monitor daily attendance of staff;
• Investigate and understand causes for staff absences;
• Recommend solutions to resolve chronic attendance difficulties;
• Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services;
• Recommend disciplinary measure for staff with unjustified absences;
• Ensure proper implementation of existing human resource  management policies, regulations and procedures;
• Promote labor standards and workplace safety;
• Provide advice and assistance to staff and management on pay and benefits systems.
• Prepare the Action plan and budget of Intermediate Level of Prosecution in collaboration with Chief Prosecutor
• Prepare bank accounts reconciliation;
• Analyze financial statements for consistency ;
• Correct errors found in financial statements;
• Consolidate the accounting information and fill in the reporting format provided by MINECOFIN;
•  Follow up the approval of the financial statement report and submit to MINECOFIN in due time.
• Put in place  a proper filling system;
• Ensure regular filling of accounting documents for indirect payments;
• Facilitate internal and external audits. Identify NPPA service providers whose VAT and withholding taxes are to be declared and paid;
• Fill in the RRA format for both VAT and withholding taxes;
• Process online declaration of VAT and withholding taxes though RRA website and print acknowledgement receipts ;
• File VAT and withholding taxes declarations.
• Prepare the annual Procurement Plan;
• Execute the annual Procurement Plan;
• Elaborate the contracts and Ensure their management;
• Report and file procurement documents
• Ensure the proper management of NPPA stores;
• Ensure proper management of fuel
• Elaborate a consolidation report related to all property to the competent authority on regular basis (monthly, quarterly and annual).
• Ensure the proper management of the NPPA movable and immovable assets;
• Perform any other tasks as may be assigned by his/her Supervisor.