Ref :784/05/UN/2021
Kigali, 12th May 2021
EMPLOYEE JOB DESCRIPTION
Job Title: Director of Finance and Administration (DFA)
Accountability/Reporting to: Executive Secretary
Location: Kigali, Rwanda
Organization: Haguruka
BACKGROUND
HAGURUKA is a non-governmental organization registered under the Rwandan Law. We work towards empowering women and children to claim their rights by improving their access to quality justice across the country. HAGURUKA was founded in 1991 and has since been at the forefront of the fight for the rights of women and children. HAGURUKA has its head office in Kigali (the capital city of Rwanda) with regional offices in Northern, Eastern, Southern, and Western provinces of the country. We see our beneficiaries as right holders who are empowered to claim their fundamental rights from duty bearers following relevant international and national legal instruments applicable in Rwanda. HAGURUKA has a zero-tolerance approach towards sexual exploitation, abuse and harassment.
HAGURUKA implements programs that address the immediate human rights needs of vulnerable women and children while working towards combating Gender-Based Violence (GBV) and promoting gender equality. We apply a rights-based approach and a holistic vision of victims’ needs. We Use our shelters in the four provincial centers to provide legal and psychosocial support to women and girls who are victims of sexual violence as part of response.
Hence and more concretely, our focus is on:
- Legal aid and psychosocial counseling support;
- Awareness-raising and social mobilization;
- Capacity building of partners and stakeholders;
- Research and advocacy.
HAGURUKA seeks a Director of Finance and Administration to ensure the organization meets all financial, legal and regulatory requirements. The Director of Finance and Administration will lead, manage, and integrate the accounting, administrative, operational, human resources and IT functions of the organization.
MAJOR RESPONSIBILITIES AND DUTIES:
- Works closely with the Executive Secretary to develop and monitor the financial budget and strategy of the organization and ensure that it aligns with the overall strategic direction of HAGURUKA.
- Creates and periodically updates a financial management plan and budget with short-term and long-term strategic and tactical goals.
- Works with the programs manager and accountants to develop and monitor budgets, financial statements and bank reconciliations.
- Assesses and manages HAGURUKA’s risk and liability.
- Provides expertise, guidance and oversight in the areas of IT and Human Resources to ensure that those functions are operating and/or being carried out efficiently and cost-effectively.
- Assists the Executive Secretary and Treasurer as custodian of HAGURUKA’s funds and other assets.
SPECIFIC RESPONSIBILITIES AND DUTIES:
- Responsible for HAGURUKA financial and administrative operations including banking, accounting functions, payroll, budget preparation, information technology, human resources and administrative services.
- Reconciles fixed assets register and accounts, monthly depreciation.
- Monitor organizational performance against both the annual budget and its long-term strategy.
- Prepares accurate and timely recording of all financial information including cash receipts and disbursements, Accounts Payable and Accounts Receivable, payroll and benefits, journal entries and the general ledger.
- Ensure that recruiting processes are consistent and streamlined.
- Update and implement all necessary Haguruka policies and accounting practices; improve the finance department’s overall policy and procedure manual.
- Implement exhaustive contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
- Work closely and transparently with all external partners including third-party vendors and consultants
- Prepares monthly Balance Sheet, cash flow, and supplemental schedules.
- Maintains prepayment schedules and ensure their reconciliation with all HAGURUKA accounts within 72 hours after the end of the month.
- Prepares VAT, WHT and sometimes PAYE and reconciliation of tax accounts.
- Manages all aspects of the annual audit.
- Develops with the assistance of the accountants and programs manager, the annual budget and monitors budgets for grants, contracts and fundraising events, and prepares related reports.
- Oversees and keeps current personnel policies and procedures.
- Controls all suspense accounts on weekly basic to ensure no suspected amount in these accounts.
- Interfaces with the Fund Mobilization, Internal Audit and Tender Committees and attends all meetings thereof.
- Establishes and maintains contact with financial institutions.
- Performs other duties as assigned.
QUALIFICATIONS:
- Bachelor’s degree in Accounting, Finance, Business Administration or a related field ideally with an MBA/CPA or related degree.
- Minimum 5 years of experience in non-profit management.
- Experience with accrual accounting, cost allocation, budget development and administration and financial reporting.
- Hands-on accounting experience.
- Personal qualities of integrity, credibility, and dedication to the mission of Haguruka.
- Excellent written and verbal communication and problem-solving skills.
- Proficient in Microsoft Word, Excel, and Quick Books.
- Ability to work independently and as part of a team.
- Operations, administrative and time management skills.
- Highly organized, able to manage multiple tasks, and think innovatively.
SALARY: Commensurate with experience.
Required to comply with HAGURUKA’s Code of Conduct and the Safeguarding Policy, to treat volunteers and colleagues according to the code, and inform superiors about any violation of the code.
SUBMISSION DEADLINE
Interested candidates with required skills and competences are requested to submit their applications addressed to HAGURUKA Executive Secretary at info@haguruka.org.rw not later than 18th may 2021 at 5pm (Local time). The applications include motivation letter, CVs and Copy of academic qualifications
Ninette Umurerwa
Executive Secretary
Haguruka
