TEAM DESCRIPTION
The team is comprised of a network of international experts who work with local stakeholders to combat infectious and non-communicable diseases in resource-limited regions of the world.
MGIC Rwanda would like to hire a Finance and Administration Assistant to provide accounting, finance, administration, procurement and logistical support for its office in Kigali.
POSITIONS DESCRIPTION
The primary responsibility for this position is to provide consistent and quality finance and administration support services to the accountant. These services include but are not limited to the preparation, organization of financial, projection and reports, ERP data collection and data entry and rollout from Quickbooks to ERP system, and the handling of administrative and human resource support tasks.
The Finance and Administration Assistant will also ensure excellent exchange of communication and documentation as directed by the Accountant.
The position will be based in Kigali and applicants must be authorized to live and work in Rwanda.
DUTIES AND RESPONSIBILITIES
Major Job Functions include:
- ERP data collection and entry;
- Finance and accounting operations support;
- Coordination support for procurement and logistics;
- Record keeping;
- Training coordination; and
- Office Management
General Responsibilities Include:
- Support in the implementation of Unit 4 modules, data collections, and rollout of data from QB to the new ERP system;
- Assist in the tracking of activity costs, project expenditures and projections of MGIC grants;
- Interface with project staff to obtain financial reporting information;
- Process transactions and make entry in the Quick Books and ERP system on a daily basis;
- Scan support document for all transactions and upload them into Dropbox;
- Prepare, coordinate budget information and reporting on need basis;
- Support compliance with accounting, finance, HR policies and procedures in accordance with CDC project requirements and MGIC;
- Ensure generation of timely and user-friendly reports for tracking project income and expenditures;
- Assist in the tracking of activity costs and project expenditures;
- Assist the MGIC management team with reporting, all administration functions and monitoring of financial report;
- Interface with project staff to obtain financial and programmatic reporting information for projections and accrual accounting;
- Prepare payments for signature after review and monitor all expenses reports and suppliers or vendors bills;
- Maintain check books, fuel coupons and other valuables;
- Review all the advances justifications and expenses reports from MGIC staff;
- Support Accountant to perform month-end processes; and
- Perform such other duties as may be assigned by the Accountant.
Qualifications
EDUCATION
- A bachelor’s degree in Accounting, Business, Economics, or a related field.
EXPERIENCE
- Three (3) or more years of support to financial reporting and project accounting
- Experience supporting CDC grant/cooperative agreement and budgets
- Experience supporting office and project administration
- Experience with fiscal software packages, preferred
SKILLS AND ABILITIES
- Ability to work well with others in a team-based environment
- Good communication skills and proven ability to conduct fiscal reporting to stakeholders
- Advanced computer skills (MS Office, financial management packages, and databases).
LANGUAGE
- Fluency in English (speaking, reading, and writing).
Additional Information
All your information will be kept confidential according to EEO guidelines.
