Job Description
•Coordinate routing of information, planning, work allocation and reporting in the CTO’s office across different, departments, divisions and external stakeholders;
•Ensure good flow of communication on decisions and actions for follow up from the CTO to the relevant departments, divisions and units as well as to external stakeholders;
•Ensure assigned tasks in the CTO’s office are well carried out and lead on delivering certain projects and tasks as may be required;
•Closely update the CTO on the implementation status of key strategic assignments;
•Manage the CTO’s correspondence including, organizing essential correspondence for CTO’s priority action and responding to any correspondence as may be assigned on behalf of the CTO;
•Maintain the CTO’s calendar
– manage scheduling of meetings & appointments and provide required reminders;
•Manage the organization of meeting and events in the office of the CTO;
•Develop and manage an efficient documentation & filing system (electronic & physical);
•Ensure the effective management of the CTO’s office including monitoring office supplies to ensure timely provision of required supplies and following up on any required contracts;
•Work closely with CTO in support of issues that require specific follow
– up and handle special tasks as assigned;
•Manage walk
– in visitors to ensure appropriate reception and regulate interface with the CTO;
•Perform any other relevant duties that may be assigned by the CTO from time to time.
Job Profile
Minimum Qualifications
•Bachelor’s Degree in any of these fields: Business Administration, Management, Economics, Tourism Studies, Public Policy, Public Administration, Hospitality, Marketing & Communications with 3 years of relevant working experience or;
•Master’s Degree in any of these fields: Business Administration, Management, Economics, Tourism Studies, Public Policy, Public Administration, Hospitality, Marketing & Communications; Key Competencies required
•Good understanding of the national strategic priorities for tourism development
•Ability to multitask and prioritizes daily workload
•Highly organized with exemplary planning and time management skills with ability to complete tasks in a well
– organized, coordinated and timely manner
•Strong command of written and spoken English with proven ability to communicate articulately and concisely and adequately prepare written briefs, reports or presentations
•Strong interpersonal skills with ability to properly manage relationships with various audiences, including staff, management and external clients.
•Self
– starter with leadership skills with ability to proactively address the office needs
•Strong understanding of office management systems and procedures
•Excellent Knowledge of Microsoft Office products
•Ability to maintain discretion & confidentiality
•Strong command of written and spoken English; •Proficiency in French and Kinyarwanda is an added advantage;
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