Programme Associate at United Nations Development Programme -Rwanda :Deadline 13-11-2020

I.  Position Information

Job Title: Programme Associate: Open to Rwanda Nationals only

Position Number: ………

Department: Sustainable Growth Unit

Reports to: Head of Sustainable Growth Unit

Direct Reports:

Position Status: Non-Rotational

Job Family: No

Grade Level: G7

Duty Station: KIGALI-RWANDA

Family Duty Station as of Date of Issuance: Kigali

Date of Issuance:

Closing Date:13/11/2020

Duration and Type of Assignment: More than a year; Fixed Term Appointment

II. Organizational Context

Under the guidance and direct supervision- Programme Specialist, the Programme Associate provides leadership in execution of services in the CO Programme Unit, supports the design, planning and management of the country programme by managing data and facilitating programme implementation. The Programme Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Programme Associate supervises and leads the support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex programme-related issues and information delivery.

III. Functions / Key Results Expected

Summary of Key Functions:

• Administration and implementation of programme strategies, adapts processes and procedures
•   Support to management of the CO programme
•   Administrative support to the Programme Unit  
•  Support in creation of strategic partnerships and implementation of the resource mobilization strategy
• Facilitation of knowledge building and knowledge sharing

1.    Ensures administration and  implementation of  programme strategies, adapts processes and procedures focusing on achievement of the following results:

•   Presentation of thoroughly researched information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC). Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database.
•  Presentation of information/ reports for identification of areas for support and interventions.
•  Implementation of the CO partnerships and resources mobilization strategies, preparation of reports.

2.    Provides effective support to management of the CO programme focusing on the achievement of the  following results:

• Presentation of thoroughly researched information for formulation of country programme, preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements.
• Initiation of a project, entering project into Atlas ( in small offices), preparation  of required budget revisions.
•  Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
•   Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports.
•  Analysis of the situation in programme, identification of operational and financial problems, development of solutions.
•  Preparation and conduct of audit of NEX projects, implementation of audit recommendations.

3.    Provides administrative support to the Programme Unit  focusing on achievement of the following    results:

•   Proper control of the supporting documents for payments, review of NEX projects Financial Reports.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

    4 .  Provides support in creation of strategic partnerships and implementation of the resource mobilization strategy   focusing on achievement of the following results:

•  Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts.
•  Track and reporting on mobilized resources.

5.    Ensures facilitation of knowledge building and knowledge sharing in the CO focusing   on achievement of the following results:

•  Organization of trainings for the operations/ projects staff on programme.
•  Synthesis of lessons learnt and best practices in programme.
•  Sound contributions to knowledge networks and communities of practice.

IV. Impact of Results

The key results have an impact on the overall CO efficiency in programme and success in implementation of programme strategies.  Accurate analysis and presentation of information enhances UNDP position as a strong development partner. The information provided facilitates decision making of the management.

V. Competencies and Selection Criteria

Description of Competency at Level Required

(For more comprehensive descriptions please see the competency inventory)

In this section list all core competencies as well as the most relevant technical/functional competencies the role will require along with the appropriate level. A Detailed list of competencies can be accessed through the following link: https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx

Core

Innovation

Ability to make new and useful ideas work

Level 3: Adapts deliverables to meet client needs

Leadership

Ability to persuade others to follow

Level 3: Proactively seeks and recognizes contributions of others

People Management

Ability to improve performance and satisfaction

Level 3: Appropriately involves the team in different stages of work and decision-making

Communication

Ability to listen, adapt, persuade and transform

Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation

Delivery

Ability to get things done while exercising good judgement

Level 3: Takes responsibility for addressing critical situations and delivering core value

Technical/Functional

Detailed list of competencies can be accessed through https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx

 and hiring managers are encouraged to familiarize themselves for more information

Results-Based Programme Development and Management

Contributing to results through provision of information

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Building Strategic Partnerships

Identifying and building partnerships

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Innovation and Marketing New Approaches

Developing new approaches

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Resource Mobilization

Implementing resource mobilization strategies

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Job Knowledge/Technical Expertise

In-depth knowledge of the subject matter

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Client Orientation

Contributing to positive outcomes for the client

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Competency Name

Competency Definition

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

V. Recruitment Qualifications

Education:

• Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political or Social Sciences would be desirable, but it is not a requirement.
•  Prince2 training and certification, RMG

Experience:

• 7 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

Language Requirements:

• Fluency in the UN and national language of the duty station.

VII. Signatures- Job Description Certification

Incumbent (if applicable)

Name:   Madeleine Nyiratuza       Signature                                        Date

Supervisor