Organization MINISTRY OF EDUCATION
Level 7.III
Reports To SCHOOL CONSTRUCTION PROGRAM MANAGER
No. of Positions 8
Deadline 05/Feb/2020
Job Description
Duties and Responsibilities
Under the direct supervision and guidance of the School Construction Specialist assigned to the province and overall supervision and guidance of the School Construction Program Manager, the duties and responsibilities of the School Construction Field Officers include but are not confined to:
At construction site level:
Assist the skilled (A2 Certificate Holder) Site Supervisor in all aspects of construction delivery and technical oversight to ensure compliance of construction works with design specifications and quality standards including drawings, bills of quantities and technical specifications;
Undertake regular sites visits at intervals appropriate to the stages of construction to monitor and assess work progress and quality;
Provide necessary assistance to the Site Supervisor as regards weekly preparation of the initial and revised work plan;
Control the quality of local materials procured by Districts and Sectors
Monitor timely delivery of centrally procured materials and materials procured by Districts and Sectors to the sites within the assigned District;
Conduct detailed inspection at each stage of construction works and provide written approval to proceed with next stage works;
Reject works not conforming with design specifications and quality standards and notify the site supervisor about the works to remedied with clear written guidance;
Verify sites journals and specific works checklists during sites visits to control whether they are well kept and updated;
Always have updates for all sites in regard with works progress and determine if the works are on schedule and meet quality requirements;
Verify that all Environment and Social safeguards are fully respected on all construction sites and that workers’ rights are fully implemented;
Closely work with project Environmental and Social Safeguards Officers and District Environment Officer to follow up and address environmental and social safeguards related matters at construction sites within the assigned District
At Sector level
Assist the Sector Executive Secretary (SES) to prepare the Sector Implementation Agreement to be signed between the District and the Sector for the financing and the implementation of the CDD sub – project of school construction, including the Sector Procurement Plan
Assist the SES to prepare the procurement documentation for procurement of the required local materials and locally procured equipment;
Participate to the Sector Tender Committees for the sector- based procurement of local materials;
Assist the Sectors to timely produce the progress report on the CDD sub – project executed by the Sector under the supervision of the District.
At District level
Prepare layout site – plans with indication on the ground of the location of the classroom blocks and latrine- blocks;
Monitor quality and quantity of materials, tools and equipment and verify record keeping in store at the District level;
Participate in weekly meetings of the District Technical Committee composed of representatives of all stakeholders in this program, Executive Secretary of the District, Director of Education, etc.) and inform/participate in decision making required by this forum to support the management and implementation of sub- projects within the District;
Report the sub- projects progress to the Technical Committee of classrooms and latrines construction using Home- Grown School Construction approach and to advise the members the way forward;
Monitor centrally- procured non- local materials and delivered to district stores, verify record keeping, and organize distribution to the construction sites;
Organize and monitor the distribution of centrally- procured non- local construction materials form the District warehouse to the sites,
Participate to the evaluations of the District Internal Tender Committee (ITC)
Work closely with District School Construction Engineer to ensure the quality and timely reporting of the progress of works;
Use his/her expertise to ensure availability and flow of materials to the school construction sites (as planned in site material requisition plans and according to the needs transmitted by Sites Supervisors);
Consolidate the progress reports, form the Sectors, including physical, procurement and financial sections;
Work in close liaison with the District Logistics Officer to ensure flow of materials to school construction sites: efficient dispatch and timely transportation of materials, tools and equipment;
Prepare weekly, monthly, quarterly, semi- annual and annual reports to School Construction Specialist at the Provincial Level and Program Manager at National level on all aspects of the construction activities within the assigned District.
Job Profile
Hold at least an Advanced Diploma (A1) in Civil Engineering, construction, construction management or any other related field with at least two years of relevant working experience;
Possession of Driving License (Category A) will be an added advantage
The relevant experience should be in construction projects implementation, preferably with World Bank, AfDB, EU, other Donor’s funded projects or government institutions. Demonstrating knowledge and experience working with World Bank policies and guidelines; or with similar standards and policies of other multilateral development institutions is an added advantage;
Relevant experience in Schools Infrastructure especially construction using home grown solutions to ensure the quality of works done using minimum resources available should be an added advantage;
High expertise in preparing construction activity plans, reporting and capacity to make prioritization from a pull of needs based on data available on ground;
To have a minimum knowledge on environmental and Social safeguards related to schools’ construction;
Have good reporting skills
Have very good communication skills (written and oral) in English and Kinyarwanda. Good knowledge of French will be an added asset;
Have planning and organization skills and good ability in working productively in a team environment of diverse backgrounds;
Other skills:
(i) Quantitative and analytic skills, (ii)working knowledge in AutoCAD, ArchiCAD will be an added advantage, Microsoft programs (Excel, Word, PowerPoint), (ii) Ability to manage priorities and be detail- orientated within a dynamic, fast- paced environment, (iv) Work in a team environment to determine and/or review ideas to find solutions to problems, (v) Ability to work independently with limited or no supervision while maintaining a high level of efficiency and still upholding a team mentality.
Duty station
The School Construction Field Officers will be stationed in one specific District and may be requested to assist the School Construction Field Officer of a neighboring District as required by the workload.
Appointment
The appointment will be on contract for a period of 1 year renewal based on performance.
