Imyanya 4 y’akazi muri World Relief Rwanda (WRR) ku bantu bize (Accounting, Finance, Economics,Business Administration, Public Administration, Procurement,Etc,….) (Deadline:December 22nd, 2021)

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1.Church Empowerment Administrative Assistant

VACANCY ANNOUNCEMENT



To facilitate the implementation of its activities in Kigali, World Relief Rwanda wishes to recruit one qualified and well-experienced candidate to fill the position of Church Empowerment Administrative Assistant. The job description and other requirements for this position are as follows:

Job Description

Position title:  

Church Empowerment Administrative Assistant

Department/Division:

Church Empowerment Zone (CEZ)

Job title of supervisor:

Director of Church Empowerment

Location:

Kigali Head Office

Start date:

Immediately

Length of opportunity:

Open

Hours per week:

Full Time – 40 Hrs.

Number of positions open:

1

General function:

The Administrative Assistant will support the Church Empowerment department on administrative activities. The incumbent is responsible to receive and orient all CEZ correspondences, verify all documents that need CEZ Director’s approval.  The Administrative Assistant will support in organization of CEZ meetings at national level, keeping track of CEZ implementation plan calendar while ensuring accuracy of CEZ data and reporting timelines.  The Administrative Assistant reports directly to Director of Church Empowerment.

Specific job duties:
  1. Responsible for CEZ correspondences
  2. Verifying all CEZ payment requests and financial reports for CEZ Director’s approval
  3. Filing and archiving all CEZ approved documents
  4. Ensuring compliance of CEZ all documents or requests to be submitted to HR, Finance, and Logistics
  5. Keep track of CEZ annual calendar (planning, monitoring & reporting) and send reminders to respective members of the team to ensure no milestone is missed
  6. Review of narrative reports and monthly success stories
  7. Having access to all CEZ data and ensuring accuracy and effective use
  8. Provide liaison between CEZ department team on the field and other World Relief departments
  9. Support in all CEZ logistical processes
  10. Perform any other duties related to the above responsibilities as assigned by the supervisor.

Knowledge, Skills, and Qualifications:

  • Bachelor’s Degree in the field of Social Sciences, Community Development, and other related field
  • Able to model exemplary professional behaviors through own actions and confidentiality
  • Conscientious, well organized, attentive to detail, and able to handle multiple complex tasks at once
  • Ability to work with minimum supervision, self-starter, proactive, and a good communicator
  • Planning, organizational, and report preparation skills
  • Capacity to work in matrix structure
  • Ability to use English as a professional language and fluency in Kinyarwanda (French is an added value)
  • Computer skills in Word processing, spreadsheets, and electronic communications
  • Able to stay in alignment with the mission, vision, and values of World Relief.

 Experience required:

  • At least 6 months of experience working on development programs/projects
  • Proven experience in administrative role with a Not-for Profit Organization
  • Experience in working with integrated interventions
  • Background experience in working with Faith based organizations.

How to apply:

If you are interested and qualified for this position,

  • Please submit application letter addressed to the Country Director, a copy of notified Degree, a comprehensive Curriculum Vitae with three (3) names of referees, copy of your national identity card, and a recommendation letter from your Pastor or Priest by December 16th, 2021 by 4:00 p.m. to World Relief Rwanda. Address: KG 5 Ave107 A street Kacyiru, Kigali.
  • Only shortlisted candidates will be notified for exams. If you don’t hear from WRR by December 22nd, 2021, consider your application unsuccessful.
  • Note that submitted applications are not returned to applicants.

Done at Kigali on December 7th, 2021

Jacqueline Mukashema

Director of Administration and Finance



2.PIQ Administrative Assistant

VACANCY ANNOUNCEMENT

To facilitate the implementation of its activities in Kigali, World Relief Rwanda wishes to recruit one qualified and well-experienced candidate to fill the position of Programs Impact and Quality (PIQ) Administrative Assistant. The job description and other requirements for this position are as follows:

Job Description

Position title:  

PIQ Administrative Assistant

Department/Division:

Programs Impact and Quality (PIQ)

Job title of supervisor:

Director of PIQ

Location:

Kigali Head Office

Start date:

Immediately

Length of opportunity:

Open

Hours per week:

Full Time – 40 Hrs.

Number of positions open:

1

 General duties:

The Administrative Assistant will support the PIQ unit on administrative activities for each Project/Program that falls under the unit. The incumbent is responsible for filing all approved plans, reports, and documented program/project success stories with a special attention on Grant Funded Programs/Projects. The Administrative Assistant will support in organization of program meetings, keeping track of the programs’ implementation calendar, follow up on meetings, and reporting timelines. The Administrative Assistant reports directly to the Programs Impact and Quality Director with a matrix reporting to the Saving For Life (SFL) Manager.

Specific Duties:

  • Filing and archiving all Programs and Projects approved documents
  • Support the unit to schedule, communicate and follow up on all program/project related meetings
  • Keep track of Programs annual calendar (Planning, Monitoring & Reporting) and send reminders to respective members of the team to ensure no milestone is missed
  • Provide liaison between Program/Project team on the field and respective program support team at Kigali Office
  • Support the unit on all logistical processes with special attention to grant projects
  • Perform any other duties related to the above responsibilities as assigned by the supervisor.

Knowledge, Skills, & Qualifications:

  • Bachelor’s Degree in the field of Economics, Social Sciences, Community Development, and other related field
  • Willingness to travel frequently to the field for trainings and technical support
  • Able to model exemplary professional behaviors through own actions
  • Conscientious, well organized, attentive to detail, and able to handle multiple complex tasks at once
  • Ability to work with minimum supervision, self-starter, proactive, and a good communicator
  • Planning, organizational, and report preparation skills
  • Training facilitation skills
  • Capacity to work in matrix structure
  • Ability to use English as a professional language and fluency in Kinyarwanda (French is an added value)
  • Computer skills in Word processing, spreadsheets, and electronic communications
  • Able to stay in alignment with the Mission, Vision, and Values of World Relief.

Experience Required:

  • At least 2 years of experience working on development programs/projects
  • Proven experience in administrative role with a Not-for-Profit Organization
  • Experience in working with integrated interventions

How to apply:

If you are interested and qualified for this position,

  • Please submit application letter addressed to the Country Director, a copy of notified Degree, a comprehensive Curriculum Vitae with three (3) names of referees, a copy of your national identity card and a recommendation letter from your Pastor or Priest by December 16th, 2021 by 4:00 p.m. to World Relief Rwanda. Address: KG 5 Ave107 A street Kacyiru, Kigali.
  • Only shortlisted candidates will be notified for exams. If you don’t hear from WRR by December 22nd, 2021, consider your application unsuccessful.
  • Note that submitted applications are not returned to applicants.

Done at Kigali on December 7th, 2021

Jacqueline Mukashema

Director of Administration and Finance



3.Receptionist

VACANCY ANNOUNCEMENT

To facilitate the implementation of its activities in Kigali, World Relief Rwanda wishes to recruit a qualified and well-experienced candidate to fill the position of Receptionist. The job description and other requirements for this position are as follows:

 Job Description

Department/Program:

Country Director’s Office

Location:

Kigali, Rwanda

Start Date:

Immediately.

Length of Opportunity:

Ongoing

Title of Supervisor:

Executive Assistant to Country Director

Hours per week:

Full Time – 40 Hrs.

Number of Positions Open:

1

Specific Duties and Responsibilities:

Assist in general office administration:

  • Assist in front office administration by welcoming and guiding visitors.
  • Provide front-line services, receive and screen mails and calls in a polite and proactive

manner.

  • Make outgoing telephone calls when required.
  • Receive and record documents, which may be delivered to the office, ensuring that these are distributed to the respective addressee.
  • Receive messages for staff members and transmit them to the relevant staff members on time.
  • Type letters and other correspondences for the office as required.

Administration of the Office Kitchen:

  • Ensure the office kitchen is properly managed and used responsibly by staff
  • Ensure kitchen supplies are ordered in time and stocks are replenished
  • Ensure kitchen assets are used responsibly, maintained, and functional for office use.

 Office Maintenance:

  • Supervise the cleaning staff in accordance with established office procedures or provisions of the cleaning service provider contract.
  • Monitor office cleaning/maintenance to ensure the quality of cleaning services.
  • Assist in management of cleaning and kitchen supplies ensuring supplies are ordered, and stocks updated in a timely manner.

Clerical support:

  • Assist with photocopy/scanning of office materials as guided and coordinated through the supervisor.
  • Assist with management of office documents/files as guided and coordinated through the supervisor.

Assist in Procurement/Accounting/Finance/Administration/Human Resources Administration:

  • Assist as needed by executing support tasks in purchasing of goods and services for the office and project.
  • Assist as needed the finance management team by executing tasks related to bookkeeping, etc.
  • Assist as needed in Human Resources Administration by executing any tasks that may be assigned.
  • Perform any other duties related to the above responsibilities as assigned by the supervisor.

 Qualifications:

  • A Bachelor’s Degree in Business Administration, Public Administration, Procurement, or any related field.
  • At least 1-year experience working in an established company or organization executing similar administrative support functions.
  • Excellent interpersonal skills, communication skills in English and Kinyarwanda.
  • Demonstrated intermediate skills in Microsoft Office Suite applications, including Word, Excel, and PowerPoint.
  • Demonstrated ability to work in a diverse team.
  • Ability to identify and resolve operational constraints.
  • Ability to work independently, prioritize tasks, and to take initiative.
  • Experience of handling diverse range of complex situation.
  • Able to stay in alignment with the mission, vision, and values of World Relief.

 How to apply:

If you are interested and qualified for this position,

  • Please submit application letter addressed to the Country Director, copy of notified Degree, comprehensive Curriculum Vitae with three (3) names of referees, copy of your national identity card, and a recommendation letter from your Pastor or Priest by December 16th, 2021 by 4:00 p.m. to World Relief Rwanda. Address: KG 5 Ave107 A street Kacyiru, Kigali.
  • Only shortlisted candidates will be notified for exams. If you don’t hear from WRR by December 22nd, 2021, consider your application unsuccessful.
  • Note that submitted applications are not returned to applicants.

Done at Kigali on December 7th, 2021

Jacqueline Mukashema

Director of Administration and Finance

4.Accountant

VACANCY ANNOUNCEMENT

To facilitate the implementation of its activities in Kigali, World Relief Rwanda wishes to recruit a qualified and well-experienced candidate to fill the position of Accountant. The job description and other requirements for this position are as follows: 

Job Description

Department/Program:

Administration and Finance.

Location:

Kigali, Rwanda

Start Date:

Immediately.

Length of Opportunity:

Ongoing

Title of Supervisor:

Finance Manager

Hours per week:

Full Time – 40 Hrs.

Number of Positions Open:

1

 

General Function:
  1. To fulfill the Mission Statement of World Relief and its Partners,
  2. To provide treasury and accounting support to the various departments and general fund projects,
  3. To assist and keep good working relationship with other WR staff.

Specific Duties:
  1. Verify and ensure all financial supporting documents and submitted payment requests are in compliance with donor regulations and WRR financial procedures
  2. Ensure accuracy and compliance of General Fund financial expenses reports for CEZ and Partners
  3. Ensure the payment process is in accordance with WRR financial procedures and the payment request has a proper coding
  4. Receive all payments in favor of World Relief Rwanda and make sure that they are deposited into WRR bank accounts respectively at least once a week
  5. Prepare and give receipt for all cash received by World Relief Rwanda
  6. Manage petty cash amount and pay all expenses in the limit of petty cash amount
  7. Keep in a safe the cheque books, pre-numbered vouchers, and other documents
  8. Write cheques for General Fund bank accounts, have them signed, give them to beneficiaries and maintain check register appropriately
  9. Prepare monthly bank reconciliation of General Fund bank accounts for Finance Manager approval
  10. Maintain contacts with local banks to clarify questions pertaining to GF bank accounts
  11. Declare monthly withholding tax
  12. Perform other duties related to the above responsibilities as assigned and agreed upon with the supervisor.

Knowledge, Skills, & Abilities:
  1. Bachelor’s Degree in Accounting or related fields
  2. Excellent interpersonal skills for teamwork in a multi-racial environment
  3. Strong quantitative and analytical skills
  4. Initiative, excellent organization ability, with attention to details
  5. Self-directing, reliable, and responsible
  6. Strategic thinker, patient and self-controlled.
  7. Excellent skills in MS Office required and accounting software like quick books
  8. Mastery of official language(s) used in Rwanda.

Experience Required: At least three years of working experience with INGO.

How to apply:

If you are interested and qualified for this position,

  • Please submit application letter addressed to the Country Director, copy of notified Degree, a comprehensive Curriculum Vitae with three (3) names of referees, copy of your national identity card, and a recommendation letter from your Pastor or Priest by December 16th, 2021 by 4:00 p.m. to World Relief Rwanda. Address: KG 5 Ave107 A street Kacyiru, Kigali.
  • Only shortlisted candidates will be notified for exams. If you don’t hear from WRR by December 22nd, 2021, consider your application unsuccessful.
  • Note that submitted applications are not returned to applicants.

Done at Kigali on December 7th, 2021

Jacqueline Mukashema

Director of Administration and Finance

 

 





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