% Time

Major Activities

End Results Expected

35

Leadership,  management, and stewardship

 1. Provide effective leadership and management to the grants finance team for efficient delivery of services.

2. Effectively contribute to the NO strategy development and realization especially in relation to grants finance management.

3. Ensure donor standards and procedures are understood by WV Rwanda staff and Local Partners.

4. Provide leadership and guidance to grants implementing partners and ensure they comply with Word Vision and donor financial standards for the benefit of the most vulnerable children.

5. Ensure adequate cost efficiency and effectiveness measures for all grants are in place and provide guidance on effective resource utilization at all levels

6. Develop and update the National Office grants financial procedures, guidelines, and systems that are relevant to the context to ensure the office is in compliance with World Vision Partnership policies and major donor’s regulations.

• The grants Finance team is robust and resilient, working together well, resulting in grants financial management that adds value to the ministry and wellbeing of children
• Accurate reports/analysis for decision making produced and discussed with leadership
• Non-finance staff understand their role and responsibilities in grants financial management, as appropriate
• Implementing partners fully understand and comply with WV financial standards and values for the benefit of the most vulnerable children
• All grants projects expenditures are within approved budget limits and acceptable efficiency ratios for programming versus program management cost
• Updated grants financial procedures, guidelines, and systems are in place

20

Financial Planning, Budgeting, and resources mobilization.

 1. Coordinate the grants planning and budgeting process and provide technical support, to ensure WVI and donor guidelines are met.

2. Manage all National Office grants budgets, cash flow, and projects funding, and ensure that program/project spending is in line with approved budgets and timelines.

3. Provide guidance and support in developing grants proposals and budgets to ensure that they are in line with donor requirements and meet World Vision Partnership key financial standards

4. Manage relationships with donors and Support Offices (SO), ensuring all donor finance-related requirements are addressed on a timely basis.

5. Provide financial guidelines for the analysis of grants projects closures and advise on strategic action steps for smooth phase-out in accordance with World Vision and donor guidelines.

• Efficient and effective financial planning and budgeting processes in line with WVI & donor requirements.
• Programs/Projects implementers are advised on efficient budget utilization in a timely manner.
•  Improved grants efficiency and program/projects’ burn rate levels.
• WV and donor budget guidelines are met in all submitted proposals for increased funding opportunities
• Donors and SO expectations are met to maintain continued and increased funding streams.
• Compliance with WV and donor guidelines in phasing out grants projects is observed

15

Financial Risk Management and Controls

 1. Manage appropriate financial systems and controls and ensure they are in place to avoid significant finance audit risk ratings for grants.

2. Provide timely management responses on project audits ensuring the engagement of all relevant/concerned departments of their respective findings.

3. Coordinate adequate preparation for GC and external audits for the grants / projects running at National Office

4. Develop tools and institute procedures to ensure that grants internal and external audit recommendations are timely implemented by all concerned parties at the national office level.

5. Manage grants related risks by ensuring compliance with Labor Distribution Reports (LDR) requirements, proper assets management, screening of suppliers/service providers, and timely reimbursement from donors.

• Minimized risk exposure within WV and external partners’ operations.
•  Departments are engaged in their management responses and aware of actions to be taken.
•  Minimum acceptable audit risk ratings
•  Internal and external audit recommendations are shared and explained to relevant departments
•  Timely implementation of internal and external audit recommendations.
•  All grants procedures related risks are mitigated and well managed
• Suppliers and sub grantees are screened before the facts
• Donors assets are well managed and reported as per agreements

15

Financial Accounting, Compliance, Monitoring, and Reporting

 1. Develop Financial Procedures and internal control systems that are relevant to grants finance to ensure proper resources management.

2. Review the reconciliation of MyPBAS to FFR monthly with action plan for addressing outstanding items.

3. Consolidate and submit accurate WVR grants monthly, quarterly, and annual financial reports in line with FFM and year end instructions.

4. Ensure that WVR projects balance sheet accounts are monthly and quarterly reviewed and analyzed to ensure their accuracy, follow up outstanding balances and that they are properly reconciled and managed.

• Strong financial control systems in place for proper resource management
• Strong accountability and compliance in accounting and reporting.
• MyPBAS reconciled monthly and any issue followed up with relevant Support Office
• Accurate and quality financial reports are timely submitted to all stakeholders
• Compliance with grants regulations and Grant Approval Protocol

15

People Management and Capacity Building

1. Assess staff development needs and coach, counsel, and accelerate their capacities to achieve agreed goals or tasks

2. Provide leadership to the whole grants finance team to ensure effective performance management

3. Train and coach all grants finance and non-finance staff to interpret and apply WVR financial policies and procedures in line with Field Financial Manual.

• Grants finance staff capacity needs assessment conducted and addressed
• Effective performance management for the grants finance team as per WV guidelines and standards
• A high performance culture and accountability maintained within the team to enhance the effectiveness
• Efficient use of the financial systems.

Minimum Required Education, Professional Experience, and Competencies

• Bachelor’s degree in Finance or Accounting
• Five years experience in grants financial management with extensive knowledge of major donor regulations.
• People management experience
• Proven knowledge of Generally Accepted Accounting Principles and practical knowledge of financial systems and internal controls.
•  Proven experience in budget preparation and management.
•  Good working knowledge of spreadsheet applications and accounting software.
• Working under pressure
• Attention to details
• Effective in written and verbal communication in English and Kinyarwanda

Preferred Education, Professional Experience and Competencies

• Master’s degree in Finance/Accounting/Auditing
• Accounting certification including ACCA, CIMA, CPA, CFA, CIA, or equivalent
• Knowledge of governments, multilateral and private non sponsorship  grant regulations, and financial reporting requirements
• Knowledge of local taxation laws
• Experience with planning and forecasting
• Able to work in a cross-cultural environment with a multi-national staff
• Knowledge of SunSystem accounting package
• Team building skills

% Time

Major Activities

End Results Expected

40%

Management of Faith and Development mainstreaming and implementation

• Manage and oversee Faith and Development projects (Grants and PNS) through timely and quality Financial Management, Implementation, DME, and Impact reporting.
• Provide leadership for the integration of Faith & Development (F&D) and peace building into the Technical Approaches & Technical Programs.
• Manage the mainstreaming of Christian Commitment/F&D, Core Project Models/ Approaches (Celebrating Families, Channels of hope, Empowered Worldview) and peace building initiatives/activities into all programs and projects and ensure that these initiatives are community-driven for increased ownership and sustainability.
• Build capacity of WV staff on Spiritual Nurture for Children (SNC) integration into their programs.
• Ensure WV staff and community attendance at various F&D workshops and events when and where possible
• Strengthen WV staff and community capacity on WV Core Project Models and Empowered Worldview approach, which is a cross-cutting and foundational approach that enables men, women, and children to ultimately change behaviors and adopt empowered lifestyles in a manner that will ensure sustainability and positively reinforce resilient livelihoods.
• Capacity building for Integration of Peace and Conflict Sensitivity in Programming and Empowering Children as Peacebuilders.  Also, ensure that frontline staff have adequate capacity to apply DO NO HARM principles while implementing Technical Programs at Area Development level.
• Build community capacity on healing, Peace Building and Reconciliation in relation to the running of healing workshops for sustainable peace.

• Faith and Development projects
• (Grants and PNS) deliver on Child Well Being Outcomes
• WV Rwanda’s Technical Approaches and Technical Programs demonstrate conflict-sensitive programming, and WV’s faith and calling as a strategic driver in keeping Our Promise  to achieve holistic child wellbeing
• Technical staff and community partners implementing Spiritual Nurture of Children activities, peacebuilding initiatives/activities, Faith and Development Core Project Models and Approaches
•  Enhanced internal (technical and frontline staff)and community partners capacity to reduce negative effects in community work and apply to DO NO HARM  principles

20%

• Building Partnerships:
• Manage the national office engagement with FBOS ensuring the pursuit and development of meaningful and formal partnerships with churches and other community stakeholders that will compliment WV Rwanda F&D activities through WV partnering guidelines. Also, ensure potential and strategic formal partnerships with Government, UN agencies, NGO’s, research institutes and other community stakeholders that will compliment WV Rwanda peace building activities.
• Ensure clear, formal, and coordinated contracts, agreements or covenants between WV Rwanda and churches and FBOs as well as appropriate operational procedures to guide implementation of signed agreements or covenants.
• Engage and liaise with Church umbrellas to promote peace and spiritual nurture for children to achieve Child Wellbeing in a holistic manner.
•  Engage and liaise with National Level Actors and Institutions on Peace and Reconciliation.

• Churches, interfaith/FBOs, and Local faith actors engaged, actively participating and collaborating to drive child wellbeing
• Churches, interfaith / FBOs, interfaith and Local faith actors
• WV Rwanda actively participating and contributing at national and community level as key partner in peacebuilding

10 %

People Management

•  Motivate and lead the staff, partners, and volunteers who are directly involved in Faith and Development Project implementation to achieve the objectives of the project.
• Ensure that the Faith and Development Unit staff comply with WV policies and procedures, especially People and Culture, Field Financial Manual, Child Protection and Adult Safeguarding, Communication, Information and Security guidelines, and other guidelines that are specific to the humanitarian context.
• Provide continuous guidance to Faith and Development project staff through coaching and mentoring
• Manage the performance of project staff and assisting them to perform better
• Identify training needs of project staff and ensure development plans are developed and implemented

• Faith and Development Staff are motivated to achieve the project goals.
• World Vision policies and Humanitarian Workers policies are strictly observed.
• The project staff benefit in their career growth from the coaching and mentorship.
• Staff performance conversations are conducted timely and with quality.
• Staff capacity gaps are identified and addressed.

10%

Resource Acquisition: 

• Update F&D and peace building fact sheets, capacity statements, and talking points for donor engagement
• Work with GAM team in developing Peace Building, F&D & Core Project Models/Approaches (Celebrating Families Curriculum, Channels of Hope, and Empowered Worldview) related concept papers/proposals writing.

• Proposal documents use of F&D/Peacebuilding factsheets and demonstrating WV’s faith and calling as a strategic driver in child wellbeing
• GAM Team supported with F&D related information

10%

Monitoring and Reporting:

• Ensure F&D and PB integration regular reporting by all Programs and projects.
• Ensure monitoring tools are in place to track the implementation progress of spiritual nurture for children, WV staff formation, and peace-building activities/initiatives.
• Prepare and submit monthly, quarterly and annual reports on F&D and Peace Building, activities in line with World Vision and/or donor formats.
• Regular documentation of F&D and peacebuilding promising practices and ensure their duplication in other Area Programs

•  Annual Reports demonstrate all F&D Impact and success stories.
• Tools available for tracking F&D work
• F&D speaking into all DME Processes

5%

Christian Formation:

• Support the People and Culture Department assigned in staff capacity building to ensure staff bear witness to Jesus Christ and understand the implications of Christian and other faith traditions/beliefs on our work. (Mission Immersion Program, Recalling our Joy module, etc)
• Provide F&D orientation for staff on WVI Christian Identity upon joining the ministry.

•  WV Staff growing in “living out our Christian faith and calling with boldness and humility.”
• Staff displaying WVs desired culture (Mindset and Behaviours)described in Our Promise
• Staff are familiar and use WV Core Documents and CC partnership policies (Statement of faith, Giving Word To our Faith Framework, Covenant of Partnership etc.)

• Support keeping accurate and up-to-date records of F&D and peace building protocols, policies, lessons, and good practices, and facilitate their circulation and use within the National Office, across the partnership, and with partners.

·       Available database for WV Rwanda’s F&D work

100%

Required Education, Competencies, and Professional Experience

• Bachelor’s degree in Theology, Social Sciences, Psychology, Development, or other Development-related fields.
• 5 years of relevant experience (Psychosocial work, peacebuilding, and reconciliation, Christian Commitments/ Spiritual Formation).
• Ability to design and develop spiritual nurture materials.
• People management skills, with the ability to lead, inspire, train, and mentor team members, and to achieve the highest possible results through staff.
• A good understanding of the Faith and Peacebuilding context in Rwanda.
• Committed Christian with emotional and spiritual maturity
• Excellent understanding of Celebrating Families, Empowered Worldview Approach, and Peace Building core project models (PDW, IPACS, DNH/LCP, ECaP, etc).
• Excellent communication and networking skills, which inspire confidence with partners and churches.
• Ability and passion to pursue the transformation of staff, partners, and communities that exemplifies a non-discriminatory understanding.
•  Fluency in English (excellent written and verbal communication skills, including report-writing and formal communication skills).
• Excellent computer skills.
• Cross-cultural sensitivity, flexible worldview, and ability to work with a wide range of people from different backgrounds and to rise above denominational differences.
• Ability to exhibit exemplary lifestyle as interpreted in specific local cultural context

Preferred Education, Competencies, and Professional Experience

•  Master’s degree in related fields
• A demonstrated knowledge in Theology (or one of the subspecialties: mission, ministry, counseling and pastoral care, discipleship, leadership formation, etc
• Good knowledge and capacity to train in Spiritual Nurture of Children
• Project management and proposal writing skills

% Time

Major Activities

End Results Expected

50%

Recruitment and onboarding

• Contribute to overall recruitment processes and ensure timely and quality recruitment and selection processes are carried out
• Provide support in developing workforce plans
• Provide regular and updated information on recruitments status using a recruitment tracking tool
• Ensure all necessary documentation on recruitment processes is kept on new staff files
•  Provide a preliminary orientation to new staff

• Effective end to end recruitment
•  Information on staffing needs from different departments is consolidated to inform workforce planning
• Recruitment tracking is updated on a regular bas
• All necessary recruitment document is kept on new staff files
•  New staff quickly integrated

20%

Salaries and Benefits

•  Declare new staff in RSSB and ensure they  get affiliation numb
• Maintain a file of staff changes that affect their salaries (new hires, leavers, transfers, promotions, etc)
•  Update the relevant institution on incoming new staff to provide information on students’ loans to be recovered from the payroll

• All new staff have RSSB affiliation numbers
• Information needed to process the payroll readily available
• Data on students’ loans available

20%

Staff files Management

• Support in periodic bulk filing i.e. contract renewals, merit letters, and performance management records (agreements and reviews).
• Oversee archiving of staff files in accordance with WV Rwanda and national standards
• Conduct periodic staff file audits to ensure that all staff necessary information are in place and updated
• Ensure high security and confidentiality of staff files

• Periodic bulk filing promptly done
•  A quality archiving system for former staff files is in place
• Staff files are kept secure with high confidentiality

10%

 Our People (OP) support

• Support in updating staff data in Our People System.

• Staff data are up-to-date in OP system.