3 Job Positions at Pro-Femmes/ Twese Hamwe (PFTH) (Deadline:Monday 4th October 2021 at 4:00 pm)

1.Receptionist

JOB ANNOUNCEMENT

Pro-Femmes /Twese Hamwe (PFTH) is an Umbrella of Rwandan Civil Society Organizations aiming at advancement of women status, peace, and development. It was established in October 1992, and currently represents 53 member organizations within the country.  The mission of Pro-Femmes/Twese Hamwe is to eradicate all forms of discrimination towards women, to promote their socio-economic political, and legal status, and to enhance the institutional and organizational capacities of its member organizations through the promotion of sustainable human development approach based on gender equality and a culture of peace, justice, and human rights.

PRO-FEMMES/TWESE HAMWE is looking for a suitable candidate to fill position of Receptionist

Duties and responsibilities

• Ensure administrative support tasks are handled;
• Handling  PFTH visitors;
• Provide excellent customer service;
• Preparing meeting and training rooms;
• Assisting visitors in finding their way around the office;
• Diary management and management of meeting rooms;
• Handle event coordination internally;
• Maintaining office services as required (such as cleaners and maintenance companies);
• Assist with mail as required;
• Assist the HR team with managing office supplies such as  office equipment and furniture;
• Ensure messages are passed to the appropriate staff member on a timely basis;

• Ensure appropriate and effective communication between Pro-Femmes/ Twese Hamwe and various visitors/ stakeholders;
• Perform other tasks as shall be advised by the supervisors at Pro-Femmes /Twese Hamwe.

Key skills required

• Knowledge of office administration procedures;
• Aptitude to manage reception work;
• Excellent written and verbal communication skills in English and Kinyarwanda, knowledge of French is an added advantage;
• Presentation aptitudes;
• Ability to work with minimum supervision;
• High level of discretion and judgment;
• Customer service oriented and experience with teams of various backgrounds.

Desired competencies and qualifications for the Receptionist

• Secondary school certificate (A1) in Literature Economics and Geography (LEG), History Economics & Literature (HEL); any other related field. Having a Bachelor’s degree in Business Administration, Communications, Journalism, Hospitality or any other related field will be an added advantage.
• Prior experience as a receptionist or in a related field;
• Consistent, professional dress and manner;
• At least 3 years of experience
• Competency in Microsoft applications including Word, Excel, and Outlook;
• Able to contribute positively as part of a team, helping out with various tasks as required;
• Good time management skills;

 Expression of interest and application

Interested candidates should address their application enclosed with a cover letter, Curriculum vitae, academic documents, and other certificates to the Chairperson of PRO-FEMMES/TWESE HAMWE and delivered in hard copy to PRO-FEMMES/TWESE HAMWE’s office not later than Monday 4^th October 2021 at 4:00 pm.

PRO-FEMMES/TWESE HAMWE head office is located next to Gahanga Sector Offices, Kicukiro district, City of Kigali.

The application file must contain the following documents:

1. A motivation letter addressed to the Chairperson of PRO-FEMMES/TWESE HAMWE;
2. Detailed Resume/Cv
3. Copy of degree and other relevant documents/ certificates
4. Copy of ID
5. At least one recommendation letter from a previous employer.

 N.B:

• Only short-listed candidates will be contacted for a written test.

Done at Kigali, 22^nd September 2021

BUGINGO Emma Marie

Executive Director

Pro-Femmes/Twese Hamwe

2.Project Coordinator

JOB DESCRIPTION FOR PROJECT COORDINATOR AT PRO-FEMMES/TWESE HAMWE

1. Introduction 

Pro-Femmes/ Twese Hamwe (PFTH) is an Umbrella of Rwandan Civil Society Organizations aiming at advancement of women status, peace, and development. It was established in October 1992, and currently represents 53 member organizations within the country.  The mission of Pro-Femmes/Twese Hamwe is to eradicate all forms of discrimination towards women, to promote their socio-economic political, and legal status, and to enhance the institutional and organizational capacities of its member organizations through the promotion of a sustainable human development approach based on gender equality and a culture of peace, justice, and human rights.

To achieve her mission promoting the socio-economic status of women, funded byh Trade Mark East Africa will implement “Building Capacity Of Cross Border Traders On Rusizi II Border” project. The projects aim at strengthening Capacity of cross-border traders at Rusizi II to increase their income, improve trade environment and support them to trade formally. With reference to the above,  PRO-FEMMES/TWESE HAMWE is looking for a suitable candidate to fill a position for a Project Coordinator.

2. Tasks and responsibilities 

 Under the supervision of Program Manager, the Project Coordinator will undertake the following specific tasks;

2.1. Coordinating and Facilitating the Project Planning Process

To develop plans and strategies that will contribute to sustainable improvements in the wellbeing of Project beneficiaries: Including but not limited to:

Sub Tasks:

• Ensuring that detailed weekly, monthly, quarterly and annual work plans and budgets are developed in order to deliver against all aspects of the project
• Overseeing the fund request process, ensuring that the relevant documents are prepared and roles and responsibilities of PFTH are clarified
• Ensuring the overall coordination of the project staff & project activities
• Planning and forecasting grant expenditure, project activities, procurement, and staffing to ensure compliance with the project contract and budget and to prevent overspending or under spending
• Conduct regular monitoring, evaluation, and reporting on project progress to PFTH, Trade Mark East Africa, and to other project stakeholders.
• Produce monthly, quarterly, and annual reports in relation to the project activities and other reports as reasonably requested by her/ his supervisor

2.2. Coordinate Project implementation 

Sub Tasks:

• Ensuring that all project components are implemented according to the project plans, in order to meet all goals and objectives; taking assertive corrective action in the case of missed deliverables
• Ensuring  monitoring is conducted in order to measure progress against the baseline survey, needs assessment, and analyze the success of interventions to date and all surveys planned in the project are conducted
• Ensure that the project field officer carry out the activities planned  and if any delay, a catch plan is established and any constraint is timely communicated to her/his supervisor
• Ensure budget is utilized against the plan, any change is timely communicated to  TMEA for seeking approval after internal consultation and all requests are made on time

2.3. Advocacy and policy influencing 

• Understand the context of policy influencing in Rwanda and what the project wants to achieve in particular and Pro-Femmes’ advocacy agenda in general
• Coordinate with colleagues at Pro-Femmes and the team to determine advocacy needs and set forth the plan to be implemented under the project  and Pro-Femmes
• Plan and deliver advocacy capacity building to Pro-Femmes team and other CSOs staff including but not limited to policy analysis, writing policy briefs, measuring advocacy impact, etc.
• Lead the process of information gathering, analysis of those information, and develop advocacy messages to be presented to key decision-makers
• Lead the development and implementation of the advocacy strategies, and advocacy campaigns related to the project advocacy agenda and produce related reports
• Participate in mentoring and coaching of Pro-Femmes staff and other CSOs on advocacy and policy influencing
• Lead the design, implementation, and management of advocacy campaigns/interventions related to both the project and Pro-Femmes
• Identify existing local, national, and regional networks and alliances with regional advocacy/coalition organizations and guide them on how to actively engage in national advocacy and policy influencing agenda
• Develop and validate policy briefs, policy proposals, and campaign materials for local, national advocacy
• Identify key moments for advocacy and policy influencing and drive the work related to the development of advocacy messages and policy briefs
• Develop the project advocacy and policy influencing monthly, quarterly, and annual plan in consultation with TMEA team and other CSOs
• Collaborate with key national CSOs and key stakeholders and engage them in the all efforts related to evidence gathered, advocacy implementation results measurement, and the monitoring of the implementation of national, regional, and international policy commitments related to improving cross border trade
• Facilitate local, national spaces for dialogue for women and girls to exchange on the implementation of the above-mentioned commitments and issues that need to be advocated for

3. Quality, Learning & Knowledge Management

To lead reflection on, documentation of, and communication of project experiences and achievements and promote effective monitoring of program activities and a learning environment.

Subtasks:

• Contributing towards the development of effective impact measurement, knowledge management, and internal accountability systems for the project
• Coordinating regular data and information collection and analysis for all project activities, according to the agreed systems with TMEAl
• Organizing regular information gathering and sharing opportunities

• Conduct field visits by others

• Ensuring that any ‘success stories’ suitable for publicity purposes are properly recorded
• Ensuring that lessons learned are documented and disseminated Represent PFTH in TMEA meetings and other relevant meetings related to the project;
• Collaborate with a project team at  TMEA and provide updates to PFTH’s management team;
• Collaborate with key partners including CSOs on the field and at a national level that are relevant to the project implementation
• Design project proposals for submission to potential donors;
• Perform other tasks as shall be advised by the supervisors at PRO-FEMMES/TWESE HAMWE.

4. DESIRED COMPETENCIES AND QUALIFICATIONS FOR COORDINATOR

 The candidate should fulfill the following competencies and qualifications:

• Bachelor’s Degree in Law, Economics, Business Administration, Management, Social sciences or any other related field;
• Holders of master’s degree in relevant field are preferable for the prospective candidate;
• At least Five (5) years progressive experience in managing projects related to trade, gender and GBV, economic behavioral change, and empowerment.
• Strong understanding of the East African Community and regional Integration in broad ;
• Strong experience and knowledge of civil society in Rwanda;
• Experience and knowledge of national and regional issues relevant to trade;
• Experience in Networking, building coalitions, lobbying, and advocacy especially for gender related issues;
• Understanding the role of psycho-social status in business management   ;
• Fluency in English and Kinyarwanda. Knowledge of French is an added advantage;
• Computer literate (high proficiency in word, Excel, and Powerpoint).
• Excellent communicator orally and in writing;
• Innovative, self –driven, and team player;
• Interpersonal skills with experience of working in multicultural contexts.

 EXPRESSION OF INTEREST AND APPLICATION

Interested candidates should address their application enclosed with a cover letter, Curriculum vitae, academic documents, and other certificates to the Chairperson of PRO-FEMMES/TWESE HAMWE and delivered in hard copy to PRO-FEMMES/TWESE HAMWE’s office by 4:00 pm 30^th September, 2021

PRO-FEMMES/TWESE HAMWE head office is located next to Gahanga Sector Offices, Kicukiro district, City of Kigali.

N.B: ONLY FEMALE CANDIDATES ARE ENCOURAGED TO APPLY; and Only short-listed candidates will be contacted for written test.

KIGALI, 17^th September 2021.

Emma Marie Bugingo

Executive Director 

Pro-Femmes/TweseHamwe

3.Secretary and Data Manager

JOB ANNOUNCEMENT

Pro-Femmes /Twese Hamwe (PFTH) is an Umbrella of Rwandan Civil Society Organizations aiming at advancement of women’s status, peace, and development. It was established in October 1992, and currently represents 53 member organizations within the country.  The mission of Pro-Femmes/Twese Hamwe is to eradicate all forms of discrimination towards women, to promote their socio-economic political, and legal status, and to enhance the institutional and organizational capacities of its member organizations through the promotion of sustainable human development approach based on gender equality and a culture of peace, justice, and human rights.

PRO-FEMMES/TWESE HAMWE is looking for a suitable candidate to fill the position of Secretary and Data Manager, under the supervision of the Executive Director.

 Duties and responsibilities

• Manage correspondences addressed to Pro-Femmes/ Twese Hamwe
• Ensure a reliable and comprehensive electronic and/ manual filing and archiving system for all Pro-Femmes/ Twese Hamwe documents
• Ensure adequacy, accuracy, and legitimacy of data at the secretariat level;
• Prepare working documents for relevant Pro-Femmes/ Twese Hamwe Secretariat meetings and relevant stakeholders’ meetings;
• Ensure timely requisition of office supply especially those for the secretariat;
• Prepare and/ or draft all Pro-Femmes/ Twese Hamwe correspondences in close consultation with the Executive Director;
• Prepare staff meetings per the plan and draft minutes;
• Organize and schedule appointments;
• Manage incoming and outgoing mails;
• Handle sensitive information in a confidential manner;
• Facilitate the website of Pro-Femmes/ Twese Hamwe to get appropriate information from different internal sources;
• Ensure appropriate and effective communication between Pro-Femmes/ Twese Hamwe and various partners/ stakeholders;
• Perform other tasks as shall be advised by the supervisors at Pro-Femmes /Twese Hamwe.

Key skills required

• Knowledge of office administration procedures;
• Aptitude to manage secretariat work;
• Good computer skills including Word, Excel, MS Outlook, PowerPoint, etc……
• Excellent typing and keyboard skills;
• Excellent written and verbal communication skills in English, French, and Kinyarwanda with presentation capabilities;
• Attention to details with a high level of accuracy and confidentiality;
• Ability to work with minimum supervision;
• High level of discretion and judgment;
• Good communication, customer service oriented, and relationship-building skills.

Desired competencies and qualifications for the Secretary and Data Manager

• Holder of Bachelor’s degree in public administration, Communication, or related fields;
• At least 6 years progressive experience in an administration position, specifically related to a secretary, information management;
• Solid organizational skills, including attention to detail, multi-task, and time management;
• Have strong analytical skills and ability to deal with complex issues in a clear and practical manner;
• Excellent communicator orally and in writing

 Expression of interest and application

Interested and qualified candidates must submit their application to the office of Pro-Femmes/ Twese Hamwe located at Gahanga sector, Kicukiro district, just near Gahanga Sector’s office not later than 24^th September 2021 at 4:00 pm. The application file must contain the following documents:

1. A motivation letter addressed to the Chairperson of PRO-FEMMES/TWESE HAMWE;
2. Detailed CV
3. Copy of degree and other relevant documents/ certificates
4. Copy of National ID or Passport
5. Proof of past experience;
6. At least one recommendation letter from a previous employer.

N.B:  Only short-listed candidates will be contacted for written test

Done at Kigali, September 13^th, 2021

BUGINGO Emma Marie

Executive Director

Pro-Femmes/ Twese Hamwe