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Finance and Administration Officer
Key responsibilities:
The Finance and Administration Officer will work with Rwanda Program Director to perform the following:
Develop program annual work plans and monitor implementation;
Develop and review program budgets in compliance with the AFENET policy and donor
guidelines;
Perform program cost management, determine program charge codes and advises on cost allocation in line with grant guidelines;
Develop subcontract specifications, work statements, terms and conditions for the
procurement of program subcontractors
In charge of activity advance requests, processing of accountabilities,
Monitor advance recovery, pursue beneficiaries to ensure timely recoveries and always
advise the AFENET secretariat for appropriate action
Review financial documents to ensure accuracy and completeness of the information
therein as per the organization’s financial policies and procedures.
Maintain updated financial transaction ledgers at all time.
Reconcile data in SUN accounting software and ensure compliance with Donor
requirements
Ensure that appropriate expenditure documentation and information is maintained;
Provide monthly and quarterly program expenditure forecasts to the finance liaison at the AFENET Secretariat
Prepare quarterly program and project progress reports;
Take lead in the processing of work permits for expatriate consultants and project staff;
Manage and maintain good relationship with the program staff and external stakeholders;
Organize conferences and meetings as may be required;
Academic Qualifications and Experience:
A Bachelor’s Degree in Finance and or Accounting or Business Administration with strong
bias in Finance/Accounting and Administration or Management.
A minimum of 2 years’ experience serving in a similar position in a reputable Organization.
Chartered Membership to professional organizations and possession of relevant Chartered certifications is added advantage.
Desirable:
Training in project management is desired advantage.
Experience working with a variety of donor agencies.
Language Skills:
Essential: Expert knowledge of English.
Desirable: Beginners knowledge of French.
Remuneration:
Competitive remuneration based on Qualification and Experience
How to Apply:
Submit your resume, application letter, and relevant Documentation to: The Administration and HR Office Email: sec@afenet.net
Only successful candidates shall be contacted for an interview.
Please note that all application should be sent online by close of business 5:30 pm (EAT) Friday February 12, 2021.
Note: More details about this position can be obtained from our website: www.afenet.net
2. Science Epidemiologist
Job Purpose:
To support Rwanda FETP efforts at publishing, growing and sustaining her funding and partner base.
Works under the coordination of the Rwanda FELTP Director at Rwanda Biomedical Center to:
Key responsibilities:
1. Resource mobilization and partner engagement (10%)
Participate in developing annual funding goals for AFENET and RFETP, and efforts
towards meeting them.
Routinely perform partner searches for suitability to engage with AFENET and RFETP
Participate in development of advocacy materials for AFENET and RFETP
Participate in partner engagement efforts/meetings as needed.
In instances of partnerships, ensure that AFENET’s and RFETP`s interests are taken care
of through execution of teaming and other relevant agreements.
2. Project development: (20%)
Develop concept notes on areas of RFETP interest.
Research, synthesize and share funding opportunity announcements of interest to RFETP
Lead the process of obtaining internal approval for grant pursuit, including setting up a writing team.
Coordinate the proposal writing process, ensuring internal and donor timelines are met.
Ensure project proposals and all submissions are compliant with donor requirements.
Manage communication with grant agencies during grant development, submission, review, and approval and coordinate any necessary pre-award functions, including maintaining active registration for AFENET and RFETP in relevant databases.
3. Project management support: (10%)
Organize project initiation meetings, ensuring orientation of project teams on contractual
obligations and other obligations for all new projects.
Collaborate with others to ensure to ensure timely submission of partner-compliant reports
Track assigned AFENET Subcontractors in Rwanda, ensuring deliverables are met. Maintain an archive of all related documents.
Keep track of assigned RFETP contracts, ensuring contractual obligations are met, including but not limited to reporting, notices, etc.
Coordinate the closeout of assigned projects, ensuring all necessary documentation is submitted in a timely manner.
Independently provide advisory support to project management teams.
Coordinate the development, review and submission of prior approval requests.
Perform other duties as may be assigned by the supervisor from time to time.
4. Scientific Writing (60%)
Responsible for overseeing writing manuscripts for the RFETP (aka Advanced FETP)
residents and MoH as needed.
Support statistical analysis of work done by trainees, Program Staff and MoHEpidemiology Staff
Work closely with the program staff to develop manuscripts for various projects and will
ensure timely submission of papers for publication
Take the lead in following-up with the authors and the journal until the paper is accepted
for publication
Develop and maintain a log/database of all publications from the RFETP
Work together with the Program Staff to organize and conduct Scientific Writing
Workshops for Trainees, RFETP Staff and MoH-Epidemiology Staff
Review all the RFETP abstracts and manuscripts and presentations to ensure scientific
integrity of these products prior to approval before submission to conferences and journals
Work together with the other RFETP and MoH Epidemiology Staff to write concepts,
expressions of interest, and/or proposals for any new initiatives that may arise during the
contract period
Support documentation of key projects, Success stories and findings to be included in the RFETP archives
Any other duties that may be assigned to you from time to time by your supervisor
Required qualifications and experience:
Masters’ degree in Epidemiology, Public Health, Global/International Health, and/or Project Management/Planning or related field.
First degree in MBcHB or its equivalent
Computer proficiency and knowledge of statistical software like Epi-info and/or STATA
Minimum of three years’ experience in field epidemiology or applied public health practice
Desirable:
Training in project management is desired advantage.
Experience working with a variety of donor agencies.
Language Skills:
Essential: Expert knowledge of English.
Desirable: Beginners knowledge of French
How to Apply:
Submit your resume, application letter, and relevant Documentation to: The Administration and HR Office Email: sec@afenet.net
Only successful candidates shall be contacted for an interview.
Please note that all application should be sent online by close of business 5:30 pm (EAT) Friday February 12, 2021.
Note: More details about this position can be obtained from our website: www.afenet.net
3. Field Coordinator
Basic Roles and Functions:
The Field Coordinator will be responsible for monitoring the work of mentors and trainees, as well as mentoring FETP participants and other public health workers for the Ministry of Health (MOH) of Rwanda to improve disease surveillance, early detection, and timely response to outbreaks
Duties and Responsibilities
Works under the coordination
f the Rwanda FELTP Director at Rwanda Biomedical Center to:
Participate in development and implementation of an annual work plan for the Field
Epidemiology training for public health professionals.
Review and adapt the existing Field Epidemiology curriculum and training materials as
may be required to suit the specific needs of the country.
Ensure availability of all the required logistics for the didactics and field mentorship of
selected participants.
Participate in the training of supervisors and mentors to effectively coach FETP
participants in the field to ensure attainment of the core competencies and skills
Help to conduct the planned Intermediate and Frontline Field epidemiology training for
surveillance officers.
Provide mentorship, coaching and supervision for the trainees during the field placement
periods to ensure acquisition of key field epidemiology skills and competencies.
Provide technical assistance to trainees in preparing their presentations for local and
national level dissemination of their key findings and recommendations from their field
projects.
Participate in disease surveillance, outbreak investigation and response activities in the
Ministry of Health together with the trained surveillance officers to demonstrate best
practices.
Develop and maintain a system to monitor and document mentor activities and assessments of trainee field work; compile information on assessments of each field activity.
Assist with the evaluation of the FETP program, mentors and participants.
Implement and regularly update CDC’s ReDPeT system, a database to track activities and positions of all the Intermediate and Frontline FETP alumni in the country.
Prepare regular and timely technical reports on the program implementation in the country for submission to CDC, AFENET, MoH and other partners.
Position Qualifications
1. MSc. in Epidemiology/Biostatistics and/ or any other relevant qualifications from an
Advanced Field Epidemiology Training Program in Africa.
2. Bachelor’s degree in any of the following fields: Human Medicine, Nursing,
Public/environmental Health, laboratory Science, Pharmacy, and Veterinary Medicine.
Experience and Skills
At least 1-2 years of experience working in the field as a practicing field epidemiologist.
Knowledge of WHO standards and policies such as the Integrated Disease Surveillance
and Response strategy (IDSR) and International Health Regulations.
Experience in preparing and facilitating training for in – service public health workforce
development initiatives in Africa preferably within an existing Intermediate and/or
Advanced FETP.
Experience implementing adult education strategies i.e. problem based participatory
learning activities, role play, etc.
Demonstrated proficiency in distillation, interpretation, and verification of unstructured
scientific and popular data.
Training and experience in public health emergency management and incident command
will be an added advantage
Proficiency in the use of the following software:
Word Processing
Spreadsheet
Power point
Database (DHIS2)
Internet
Statistical Packages: Epi Info, STATA, SPSS
Language Skills:
Essential: Expert knowledge of English.
Desirable: Beginners knowledge of French
Required qualities:
Ability to work collaboratively with multiple partners and teams at national and subnational levels.
Strong interpersonal, communication, leadership, collaborative and good listening skills
Ability to work independently with minimum supervision
Openness to new ideas and willingness to accept different opinions
Patience and sense of humor
Willingness to travel for extended periods of time within the country
How to Apply:
Submit your resume, application letter, and relevant Documentation to: The Administration and HR Office Email: sec@afenet.net
Only successful candidates shall be contacted for an interview.
Please note that all application should be sent online by close of business 5:30 pm (EAT) Friday February 12, 2021.
Note: More details about this position can be obtained from our website: www.afenet.net
