- Operations and Procurement Officer
VVOB – education for development is an international non-profit organisation with over 40 years’ experience in strengthening the quality of education systems in Africa, Asia and South America in close partnership with ministries of education and their institutions.
When you joinVVOB,you become a key player in VVOB’s mission to ensure quality education as a key enabler for achieving sustainable development goals.We implement our programmes and projects with one shared passion: to ensure the improvement of quality education.Our teams of national and international experts achieve this by providing technical assistance to governmental and other education actors.In doing so, world wide we ensure the capacity building of governmental and other education actors.
VVOB is currently looking for anOperationsandProcurement Officerwho will provide qualityadministrativeandlogisticalsupporttoVVOBprojects.
Do you want to take on this challenge? Then continue reading!
The ambition of VVOB is to ensure learners around the world enjoy their fundamental human right to quality education, without exception. In striving for that ambition, we place our values of ‘commitment’, ‘integrity’, ‘respect’, ‘quality’ and ‘innovation’ central.
As an Operations and Procurement Officer you contribute to this ambition and these values by taking initiative whenever necessary to provide quality administrative and logistical support to VVOB projects.
For more information on VVOB in Rwanda and our programmes, please visit our website.
The operations and procurement Officer reports to the Operations Manager. You are part of and work closely together with members of the operations team in VVOB Rwanda.
Furthermore, you provide support to other departments and programmes in VVOB Rwanda.
If you’re our Operations Officer,your work week at the office will include the following highlights:
- You provide administrative and logistical support to VVOB projects on a need basis, including procurement of services, travel arrangements for field activities, arranging meeting venues and training materials, and communicating progress to relevant team members and external
- You prepare budget and fund requests for project training activities together with the team and address them to the Operations
- You ensure good project administration, and preparation of invitation letters, including managing project materials and supplies, file management (E-folders on MS TEAMS and SharePoint), and other related tasks and you indicate areas for improvement where
- You support the procurement, logistics and administration of workshops and capacity-building activities for external partners.
- You maintain a tracker of key action points agreed upon at project meetings and disseminate the progress of
- You prepare timely payment request for suppliers and partners, preparation of purchase orders and workshop budgets, submission of workshop reports, and any other required project
- You participate in VVOB projects throughout the Continuous Professional Development process as well as in different Teacher Development Model (TPD) models such as field work for classroom observation and teacher coaching and reporting and documenting on reflection
You comply with VVOB’s internal procurement, financial and related policies, and guidelinesin the execution of your
As Operations and Procurement Officer, you will also perform any other duty assigned by supervisors in line with the position holder’s capacities.
Competencyprofile
Corecompetences:
|
Competence |
Level |
|
Cooperation |
1 |
|
Continuous Improvement |
1 |
|
Result Orientation |
2 |
RoleCompetencies
|
Competence |
Level |
|
Reliability |
2 |
|
Accuracy |
3 |
|
Planning & Organization |
1 |
|
Problem Analysis & Judgement |
1 |
|
Communication Skills |
2 |
Who are you?
Your expertise and experience
- Bachelor’sdegree in office administration, procurement or related field or equivalent experience
- At least 5 years of relevant demonstrated work experience in similar project operations and procurement; preferably in the non-profit sector in Rwanda
- Basick nowledge of accounting
- Strong procurement and logistics knowledge
- Organising,planning, and prioritising work
- Experience in logistics support for education programmes in Rwanda is an
- CIPS procurement
- Excellent computer skills in MS Office
- Fluent in English and French
Nationality:Rwandan Citizen Location: Kigali, Rwanda Startdate:as soon as possible
What we’re offering:
- A dynamic working environment in an international context
- An exciting job with varied responsibilities and opportunity to progress your career in operations & procurement
- Professional development opportunities
- A competitive salary and benefits package
Deadline for applications: 30th December 2024, 5 PM
Apllication link
Job Opportunity
Project Accountant
VVOB–education for development is an international non-profit organisation with over 40years’ experience in strengthening the quality of education systems in Africa, Asia and South Americain close partnership with ministries of education and their institutions.
When you join VVOB, you become a key playerin VVOB’smission toensurequalityeducationasa key enabler for achieving the sustainable development goals.We implement our programmes and projects with one shared passion:to ensure the improvement of quality education.Our teams of national and international experts achieve this by providing technical assistance to governmental and other education actors.In doing so,worldwide we ensure capacity building of governmental and other education actors.
VVOB is currently looking for a Project Accountant who will provide strong project accounting workforVVOB’s multi year project from 2024-2030 which aim to improve the quality of school leadership in Africa’spre-primary and basic education sector.
Do you want to take on this challenge?Then continue reading!
In Rwanda, VVOB works in cooperation with Rwanda Basic Education Board (REB), and the University of Rwanda – College of Education (URCE). The project accountant will provide a strong project accounting work for VVOB’s multi year programmes from 2024-2030 which aim to improve the quality of education in Africa’s pre- primary and basic education sector.
For more information on VVOB and our programmes, please visit our website.
The ambition of VVOB is to ensure learners around the world enjoy their fundamental human right to quality education, without exception. In striving for that ambition, we place our values ‘commitment’, ‘integrity’, ‘respect’, ‘quality’ and ‘innovation’ central.
As the Project Accountant you contribute to this ambition and these values by setting up, executing, monitoring, and optimizing our accounting systems and guiding the operations team (Finance, Procurement, HR, Logistics) on compliance per the donor requirement. As a key member of the accounting team, you know how to inspire direct reports to grow and change with us and you easily navigate between accounting and donor reporting.
The Project Accountant reports to the Operations Manager. You are part of and working closely with the other members of the project team and you are responsible for the accounting department, thus managing all accounting aspects within this department. Furthermore, you work closely together with the operations departments at the Head office.
If you’re our Project Accountant,your work week at the office will include the following highlights:
- You have a meeting with the project team, to highlight keyrequirements of, and start drafting the budget for a multimillion-dollar project we’re trying to
- You have a discussion with the project team to give an overview of the project spendingfor the year, the result areas per programme and how expenditure rates will be
- You draw up an action plan for accounting goals per Quadrimester.
- You have a meeting with the operations Manager to draw up a procurement plan for new projects including developing a tracking tool.
- You review the current VVOB Rwanda policies governing our procurement, finance, administration and HR functions and ensure compliance with relevant funding partner reporting requirement and country
- Launch!A perfect time to nurture relationships with the finance officer and identify capacity gaps, with a better plan of action on
- Ensure daily expenditure capture in Navision – the organization accounting
- Update the budget versus actual project monitoring tool and advise the programme teams on areas of
Still on board? You might just be the person we need… Read on for the specifics.
- Reviewall payment processes on a daily and weekly
- You ensureproper and timely update of the accounting system (Navision) and timely collection of good quality accounting documentation according to the latest financial
- Review all procurement processes for all programmes and projects to ensure accuracy in theuse of budget lines and account codes, donor compliance and reporting
- You pro-actively provide information and support to the program team and relevant partners to improvethe accounting system and to develop the capacity of them in the field of accounting and accounting
- You coordinate and supervise the compliance and correct implementation of financial guidelinesand
- Youprepare donor financial report and share with the regional coordinator and the operations manager for review
- Youare responsible for informing the management on the status of the accounting system, including critical issues, and you identify areas for improvement in the accounting system and processes.
- Youexamine and analyse financial records, prepare financial documents, reports, budgets and calculate tax information according to VVOB and donor’s
- Youprepare project cash forecast and generate fund request for processing by the operations
- Asthe project accountant, you will also perform any other duty assigned by supervisors in line with the position holder’s
Competency profile
VVOB Core competences:(Level 1 = Basic; Leve 2 = Intermediate; Level 3 = advanced)
|
Competence |
Level |
|
Cooperation |
3 |
|
Continuous Improvement |
3 |
|
Result Orientation |
3 |
|
Competence |
Level |
|
Reliability |
3 |
|
Giving Direction |
3 |
|
Communication skills |
3 |
|
Agility |
3 |
|
Vision building |
2 |
Who are you?
Your expertise and experience
Essential:
- Master’sdegree in finance, Business Management or other relevant field or equivalent experience
- ACCA/CPA
- 10years or more on professional accounting experience in at least 2 out of 3 of the following result areas of: Finance and accounting, Reporting and
- Indepth understanding of accounting principles and practices, the financial market; banking and the analysis and reporting of financial
- Excellent computer skills in MS office and affinity with accounting and financial analysis
- Fluent in English
- Experience in using Navision accounting system is desired
Nationality:Rwandan Nationals only
Location:Kigali, Rwanda
Startdate:as soon as possible
What we’re offering:
- Adynamic working environment in an international context
- Anexciting job with varied responsibilities
- Professionaldevelopment opportunities
- Acompetitive salary and benefits package
Deadline for applications: 30th December 2024
Application Link
