Job description
Under direct supervisor and guidance of the LG PFM Capacity Building Program Manager, the LG Procurement Specialist will be responsible of the following:
• Undertake stocktaking of capacity gaps in public procurement laws, procedures and standard practices in place in collaboration with the
Districts, Project Coordinator and counterparts in Rwanda Public Procurement Authority;
• Develop a set of pathways for learning that recognize the diversity of individuals who undertake procurement across local government and the
degree to which they have knowledge and expertise in procurement (from novices to masters).
• Provide specialist advice to Project Coordinator and Senior Stakeholders on procurement policy, procurement planning, contract formation and
contract management activities, including policy exemptions, contract variations, and renewal and extension strategies.
• Initiate capacity development activities in collaboration with the Project Coordinator and counterparts in Rwanda Public Procurement Authority;
• Actively participate in delivering on PFM capacity building initiatives designed in collaboration with Districts and approved in the Fiscal
Decentralization Joint Action Plan and others as assigned by the hierarchy;
• Prepare an action plan to strengthen capacities of the PFM Staff in Districts and their subsidiary entities in areas of public procurement;
• Provide coaching to PFM staff at District and their subsidiary entities in public procurement;
• Collaborate with other Specialists to ensure the sustainable transfer of capacities to PFM staff in all in districts and their subsidiary entities;
• Participate in delivery of training workshop to PFM Staff and other stakeholders from MINECOFIN and other Institutions involved in building
capacities for the PFM staff in districts and their subsidiary entities;
• Engage with the Monitoring and Evaluation team including contributing data to help analyze the capacity building interventions;
• Prepare monthly, quarterly and annual reports on implementation of the action plan specified in a) above.
• Attend and participate in the following coordination meetings:
-Bi-monthly coordination meetings for each team based at province;
-Joint meetings between the PFM specialists, the Programme Coordinator, FDD, MINECOFIN technical departments and MINALOC every six
months;
-Stock-taking meetings between each PFM specialists’ team and the district technical teams, Corporate Services Division Manager, Sector
Executive Secretaries, and Vice Mayor for Finance every four months;
-Meetings every two months with District PFM counterparts for coordination and updates.
• Prepare the action plan to guide capacity building interventions for districts and their subsidiary entities in areas of public procurement;
• Deliver capacity building activities to staff in districts and their subsidiary entities in public procurement systems and practices;
• Prepare monthly, quarterly and annual reports on implementation of the action plan specified in a) above.
Minimum Qualifications
-
Master’s Degree in Procurement
5 Years of relevant experience
Competency and Key Technical Skills
-
Integrity
-
Strong critical thinking skills and excellent problem solving skills.
-
Inclusiveness
-
Accountability
-
Communication
-
Teamwork
-
Client/citizen focus
-
Professionalism
-
Commitment to continuous learning
-
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
-
Reporting and writing skills
-
Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage
-
Prior knowledge of the planning and budgeting capacity gaps in districts and their subsidiary entities
-
Strong and confident communication skills, particularly in high level discussions as well as strong relationship building and management skills
-
Demonstrable ability to find solutions to complex challenges.
-
Ability to understand, interpret and apply compliance obligations, in a complex environmental of overlapping and sometimes contradictory requirements
-
• Demonstrable knowledge and experience in staff training and capacity building in the field of public procurement
-
Ability to impart public procurement knowledge and skills to procurement practitioners under his/her responsibilities
