2 Job Positions Documentation & Archivist at Burera District: Deadline: Feb 4, 2026

Document Management Collect, receive, and register all incoming and outgoing documents. Classify, index, and file documents according to established systems. Ensure documents are easy to retrieve when needed. Archiving Maintain physical and electronic archives in an organized manner. Preserve records safely to prevent loss, damage, or unauthorized access. Manage active, semi-active, and inactive records. Records Control: Ensure documents are properly labeled, dated, and authorized. Track document movement and ensure files are returned on time Apply retention schedules and dispose of records according to policy. Confidentiality and Security Protect confidential and sensitive information. Control access to records in line with organizational rules and laws. Ensure compliance with data protection regulations. Digitization Scan and convert paper documents into electronic formats. Maintain digital databases and backup systems. Ensure accuracy and integrity of digital records. Support to Staff and Management Provide requested files and information promptly. Guide staff on proper documentation and filing procedures. Prepare reports related to documentation and archives. Policy and Compliance Implement documentation and archiving policies. Ensure compliance with legal and institutional record-keeping standards. Recommend improvements to documentation systems. Inventory and Monitoring: Conduct regular audits of files and archives. Identify missing, damaged, or outdated records. Update records registers and databases. Conduct regular audits of files and archives. Identify missing, damaged, or outdated records. Update records registers and databases.