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Finance Manager
JOB DESCRIPTION – YLabs Rwanda
ABOUT YLABS
YLabs is a leading global design and research organization working to improve health and economic opportunity for young people 10–24 years old. Founded in 2016 at the Harvard Innovation Lab, YLabs has worked in Sub Saharan Africa, South Asia, and Central America in partnership with young people to design health programming to address key challenges in sexual reproductive health, HIV/AIDS, and mental health. Find out more about our projects here: https:/ www.ylabsglobal.org/work
Our team of physicians, designers, economists, researchers, public health professionals, and educators bring a unique mix of human-centered design, adolescent health, economic and health outcome evaluation, behavioral science, and implementation know-how to the global problems facing youth.
We have offices in the US and Rwanda, and are currently supporting our teams to work remotely during COVID-19.
JOB SUMMARY
YLabs Rwanda is seeking a part-time Finance Manager to join our global operations team. You will play a critical role as YLabs continues to enhance its quality programming and build capacity. A successful candidate will be a hands-on, participative contributor and will lead financial management and the reporting of financial data for YLabs Rwanda operations. This is an opportunity for an emerging finance leader to support the growth of an innovative, high-impact organization.
This role is supported by our wider operations team and supervised by our Senior Operations Manager with oversight by YLabs’ CFO, Executive Director, and Board of Directors.
This is a part-time position which requires the ability to legally work in Rwanda. This role will be expected to work twenty hours per week (eighty hours per month). This role is based in Kigali, Rwanda. Given the current circumstances due to COVID-19, our office is subject to occupancy guidelines and much of the work can be conducted remotely. We are open to this role being a part-time position with eligibility for benefits, or a contract position.
ABOUT YLABS’ COMPENSATION
YLabs adheres to Project Fair’s principles and standards to establish equity in pay with the overriding principle of “equal pay for work of equal value” outlined in the Sustainable Development Goals. All salary ranges are based on level within the organization and are competitive to regional and national salary benchmarks, based on the respective office location.
PAY RATE
The pay range for this part-time position is RWF 7,500,000 – RWF 9,937,500, per year gross commensurate with experience.
YOU WILL:
- Lead and execute on all accounting activities related to YLabs Rwanda’s monthly close, with support from additional finance contractors and Operations staff
- Lead and execute monthly payroll, tax declarations and payments
- Support with organizational annual budget development activities and run monthly reports to track budget to actuals
- Manage YLabs Rwanda’s accounts payable and accounts receivable processes, including processing payments and vendor management and communication
- Manage YLabs petty cash system, including requests and reporting
- Lead our annual YLabs Rwanda audit
- Ensure our organization remains compliant with local tax requirements
- Support grant and contract financial reporting to our donors for YLabs Rwanda projects, with support from our Operations team
- Support YLabs’ organization-wide monthly close and financial reporting activities
- Collaborate with our Operations team to design and implement financial policies and procedures that strengthen our organization’s financial processes
YOU ARE:
- An excellent communicator with strong interpersonal skills; experience in effectively communicating key data to senior management, the board of directors, and/or other outside partners
- Highly detail oriented
- Able to simplify and communicate complex financial concepts to individuals at all levels including finance and non-finance managers
- Able to independently navigate between executing day-to-day accounting and financial tasks
- Excited by the opportunity to work in a highly collaborative, multi-disciplinary, diverse global team
- An efficient prioritizer who can manage and effectively delegate multiple tasks and priorities
- A proactive, hands-on strategic thinker who will be responsible for YLabs Rwanda’s finance management, in partnership with the Senior Operations Manager, CFO and Executive Director
- Curious and forward-looking with keen analytic, organization and problem-solving skills which allows for strategic data interpretation versus simple reporting
- Flexible, adaptable, and level-headed in light of changing circumstances and scenarios
YOU HAVE:
- Personal qualities of integrity, credibility, and unwavering commitment to YLabs’ mission
- BA/BS or higher degree in business, nonprofit financial management or accounting, preferred
- Four or more years of experience managing finances for Rwandan entities; non-profit experience a plus
- A track record in financial management as it relates to compliance and reporting of government, corporate and foundation grants is preferred
- Solid experience leading or participating in annual audit activities and managing reporting, accounts payable and receivable, general ledger, payroll, and accounting for investments
- Experience developing and analysing organizational budgets and can provide detailed review of new project and program budgets
- Experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area
- Sound knowledge of Rwandan tax and legal compliance requirements
- Demonstrated skill in providing a high level of service to multiple customers
- Proficiency with Quickbooks accounting software, spreadsheets and data management systems required
DESIRABLE:
- Familiarity with grant compliance, audit, and reporting, though support will be provided
- Ability to develop and maintain financial models to inform strategic decision making and risk mitigation
- Strong technological fluency to learn and utilize tools and software to improve our financial systems
- Experience managing and/or training staff in multiple global regions
APPLICATION PROCESS
To apply, send a resume and cover letter to talent@ylabsglobal.org with the subject line: Finance Manager – RW. All of your information will be kept confidential according to EEO guidelines.
This posting will be open for three weeks from May 13 to June 3. Once the application period closes, all applications will be reviewed by our Hiring Committee. YLabs recognizes the effort that goes into submitting an application; all candidates will be notified of their application status once the hiring process begins.
All YLabs offers of employment are conditional on satisfactory background check and criminal record clearances.
The deadline: 14th June 2021
2. Senior Operations Manager Rwanda
Senior Operations Manager RWANDA
ABOUT YLABS
YLabs is a leading global design and research organization working to improve health and economic opportunity for young people 10–24 years old. Founded in 2016 at the Harvard Innovation Lab, YLabs has worked in Sub Saharan Africa, South Asia, and Central America in partnership with young people to design health programming to address key challenges in sexual reproductive health, HIV/AIDS, and mental health. Find out more about our projects here: https:/ www.ylabsglobal.org/work
Our team of physicians, designers, economists, developers, public health professionals, and educators bring a unique mix of human-centered design, adolescent health, economic and health outcome evaluation, behavioral science, and implementation know-how to the global problems facing youth.
We have offices in the US and Rwanda, but are currently supporting our teams to work remotely during COVID-19.
JOB SUMMARY
YLabs is seeking a Senior Operations Manager to join our global operations team to lead the operations for our Rwanda office. You will play a critical role as YLabs continues to enhance its quality programming across sub-Saharan Africa. A successful candidate will be a hands-on, participative manager and will lead and grow our Rwanda operations team to support YLabs’ work with young people. The ideal candidate enjoys both working collaboratively and individually, can comfortably manage multiple workstreams, and thrives in a dynamic, creative environment with lots of opportunity to learn and develop new skills. The Senior Operations Manager will work with the global operations and finance team and the Executive Director to develop robust operational systems and processes and ensure a happy, healthy team. This role will report to the Senior Operations Manager, who is based in the US office. This is an opportunity for an emerging nonprofit operations leader to support the growth of an innovative, high-impact organization.
This is a full-time position which requires the ability to legally work in Rwanda. Due to the pandemic, there is no requirement for this role to be based out of our Kigali office although if you choose to work remotely, it may be necessary to travel to the Kigali office at times.
ABOUT YLABS’ COMPENSATION
YLabs adheres to Project Fair’s principles and standards to establish equity in pay with the overriding principle of “equal pay for work of equal value” outlined in the Sustainable Development Goals. All salary ranges are based on level within the organization and are competitive to regional and national salary benchmarks, based on the respective office location.
PAY RATE
This is a two-year, fixed term contract, with the opportunity for renewal beyond the initial term. The pay range for this position is RWF 24,500,000 – RWF 32,375,000 per year, commensurate with experience.
YOU WILL:
- Determine staffing plans and oversee the recruitment, hiring, onboarding and training of YLabs staff
- Prepare employee records and personnel policies; provide oversight of professional review, staff performance and training of staff in effective supervision
- Define employee wellness initiatives and goals and lead the implementation of initiatives to track and support team wellbeing
- Oversee facilities management to foster a creative space and provide supplies and equipment to support our growing team
- Monitor time reporting and monthly expense reports for organization-wide spend
- Ensure that our business registrations and other business and tax compliance requirements are up-to-date
- Develop and manage the annual Rwandan operations and departmental budgets in partnership with the global operations and finance team
- Co-lead the development, adaptation and monitoring of policies to ensure they are properly implemented for the Rwanda office
- Work with our legal counsel on legal or IP related matters pertinent to the Rwanda office
- Support the development, negotiation, and review of contracts for contractors, funders, and partners
YOU ARE:
- A proactive, hands-on strategic thinker who will lead operations for our Rwanda office, in partnership with the global operations leadership team and the Executive Director
- An adept and experienced problem solver who has a track record of success in global operations
- Excited to support junior staff’s professional development and learning
- Aligned with YLabs’ internal values of operationalizing equity, committed to building trust and transparency, embracing new challenges, and prioritising staff wellness and collective joy
- Able to handle sensitive and confidential data with care, sensitivity and integrity
- Highly detail oriented and data-driven in your decision-making
- Excited by the opportunity to work in a highly collaborative, multi-disciplinary, diverse global team
- An efficient prioritizer who can manage and effectively delegate multiple tasks and priorities
- Comfortable implementing and relaying complex business decisions with integrity (including but not limited to terminations and employee grievances)
- Able to effectively manage your own workload with clear goals and boundaries, and support others to achieve
- Curious and forward-looking with keen analytic, organization and problem-solving skills which allows for strategic data interpretation versus simple reporting
YOU HAVE:
- 5-8 years of experience in similar roles, though we will consider those with less experience and the right skills
- Fluency in English
- Proficiency in the use of project management tools, MS Office, G Suite, KeyNote or similar and a strong general technological fluency
DESIRABLE:
- Experience working with a global organization
- Experience in managing recruitment and hiring processes
- Professional fluency in a second language
ADDITIONAL INFORMATION
To apply, send a resume and cover letter to talent@ylabsglobal.org with the subject line: Senior Operations Manager – Rwanda. All your information will be kept confidential according to EEO guidelines.
This posting will be open from May 14 to June 4. Once the application period closes, all applications will be reviewed by our Hiring Committee. YLabs recognizes the effort that goes into submitting an application; all candidates will be notified of their application status once the hiring process begins.
All YLabs offers of employment are conditional on satisfactory background check and criminal record clearances.
The deadline: 14th June 2021
