Categories: AHABANZAJOBS

Documentation and Archives Officer at Nyaruguru District Under Statute:Deadline: May 17, 2024

Job responsibilities

– Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards; – Develop and implement, in collaboration with concerned staff, an information classification and access policy; – Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget; – Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance; – Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database; – Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.



Minimum qualifications
    • 1
      Advanced Diploma (A1) in Office Management

      0 Year of relevant experience


    • 2
      Bachelor’s Degree in Library and Information Science

      0 Year of relevant experience


    • 3
      Bachelor’s Degree in Office Management

      0 Year of relevant experience


    • 4
      Advanced Diploma in Library and Information Science

      0 Year of relevant experience


  • 5
    Advanced Diploma in Bibliotheconomy

    0 Year of relevant experience



Required competencies and key technical skills

    • 1
      Integrity

    • 2
      Strong critical thinking skills and excellent problem solving skills.

    • 3
      Inclusiveness

    • 4
      Accountability

    • 5
      Communication

    • 6
      Teamwork

    • 7
      Client/citizen focus

    • 8
      Professionalism

    • 9
      Commitment to continuous learning

    • 10
      Report writing and presentation skills

    • 11
      Knowledge of archive management software

    • 12
      Knowledge of the documentation management system (DMS) would be an advantage

    • 13
      Knowledge of integrated document management

    • 14
      Communication skills

    • 15
      Interpersonal skills

    • 16
      Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

    • 17
      Planning and organisational skills

    • 18
      Organizational Skills

    • 19.Book Keeping Skills

  • 20.Proficiency in information technology,Computer literacy

Click here for more details & Apply



B. Claire

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